The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 5, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 2, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); James Burnett, Kay Electric Cooperative; Steve Rohde, Evans & Associates; Kevin Lane, Rail Road Yard; Kelli Rader, Oklahoma State Department of Health; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   


Chairman Paul Skidmore led the Flag Salute. 


Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of May

30, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


Jail Director Report:  Don Jones, KCDCD, noted 334 (281 males/53 females) as the current head count, Sentenced County-16, Drug Sanctions-2, Court Writ-5, Holding Purge Fee-7; Sentenced Department of Corrections-76, BIA Contract-38, Bridgeway Contract-1; Intake Release Weekend-64 – Week-135 – Month-84, Serve Weekend/Sanctions-6; Count 2016 compared to 2017, Current 267/334; ADP/Month 261/322; High Year-to-Date 279/372; Intake/Release 90/84.  Jones noted the DOC backlog was at 1,699.


Motion was made by Johnson and seconded by Shanks approving on Agreements for remote terminal capabilities with the Assessor’s office by and between the BOCC and the following:  Jividen and Company; Mark Thornton.  DA Hermanson told he reviewed and approved as to form.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving “Letter of Support” for the Newkirk Fire Department Ambulance.  Shanks told this is the same as what the BOCC did for Ponca City, Blackwell and Tonkawa a few weeks ago.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, mowed North Ave and “S” Street and cutting out soft spots and filling with rock for Washunga BIA Overlay Project.


Commissioner Shanks noted his crews were working in the shop; blading and working on Bridge 250 back fill.


Commissioner Skidmore stated crews ripped shale at shale pit, hauled rock and shale to roads, grading and pulling ditches, fixed low water bridge, culverts and patched black-top in areas, replaced brake pads, serviced trucks, track hoe, repair bucket, put out “no dumping” signs, fixed stop signs, mowed Hubbard around the Ponca City area and took down stairway at old shop and moved it to new shop. 


Motion was made by Johnson and seconded by Shanks approving Workman’s Compensation Renewal Quote for the 2017/2018 Policy Term, the Resolution to Execute the Agreement Establishing the Association of County Commissioners of Oklahoma and the Intent to Participate in ACCO-SIF selecting Payment Option 1.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving to execute approval of Invoice #ECE608-$4,056.05 and Invoice #ECE649-$29,984.51 to Enviro Clean Services, LLC and Joint Instructions for Disbursement of Residual Fundal from the Environmental Remedy Escrow.  Skidmore noted crews have been out picking up smelter waste.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Johnson and seconded by Shanks approving the following Public Service Pipeline Crossing Line Installations application for Kay Electric Cooperative, Kay Electric Cooperative, beginning SW4/SW4 S7 T26N R2E ending NE4/SE4 S12 T26N R1E, Ranch Drive Rd. (crossing & parallel), D#3 (corrected from Agenda that read D#2).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


Motion was made by Shanks and seconded by Johnson approving and authorizing Requisitioning Officers Commissioner District #1, #2 and #3, Receiving Agents-Patsy Leyva, Tammy Reese and Holly Cline and Inventory Clerk-Patsy Leyva for the Public Buildings Authority Fund KCD#3, PB0800-38.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-166, Highway Dist#1 & 3-$212,500.00 (approved 5-22-17), with discussion to amend the amounts to be distributed per District according to the miles in District #1 and #3 set forth on the Thunder Ranch Wind Farm Road Use Agreement – Johnson said he spoke with Heath Herje, Thunder Ranch Wind Farm and was told the Agreement included both District#1 and District #3.  Johnson said D#1 had 1.4 miles - $35,000.00 and Skidmore-D#3 had 7.1 miles-$177,500.00; Res#16, 17-169, Public Building Authority-KCD#3-$479,500.00, loan amount for the Halliburton property-D#3;Res#16, 17-170, Highway Dist#1-$42,600.00, reimbursement from property owners in the Rainbow Road Addition for the Asphalt Project.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: County Clerk Data Processing-Part-Time-$2,695.00/Travel-$481.93  Totaling - $3,176.93 to Maintenance & Operations (M&O); County Clerk Part-Time-$1,500.00/Travel-$177.07 & Purchasing Travel-$203.10-Totaling $1,880.17 to County Clerk M&O-$1,677.07 and Purchasing M&O-$203.10.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.


DA Hermanson left the meeting to attend court.


Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.



2016-2017 PBA: 29, Superior Plumbing, 204.75, Repairs; 30, Birdwell Refrigeration, 95.00, Service; 31, Venus, Debra, 975.00, Contractual Services; 32, L Wallace Construction Co, 3019.20, Roof Repair;

Serv.Fee: 389, Fleetcor Technologies, 1133.36, Blanket For Fuel; Drug Court: 106, Merrifield Office Plus, 9393.19, Office furniture; Detention Center: 1424, COPS Products LLC, 3960.55, Gear; 1425, Locke Auto Parts, 13.49, Blanket for parts; 1426, Bob Barker Co, 3437.68, Uniforms; 1427, MSSI Inc, 334.00, Supplies; 1428, Take Ten Tire, 203.57, Blanket for repairs; 1429, Sysco Foods of Oklahoma, 584.94, Blanket for chemicals; 1430, Sysco Foods of Oklahoma, 20984.62, Blanket for food; 1431, Staples, 1029.11, Blanket For Supplies; 1432, Lowes Companies Inc., 223.76, Blanket For Supplies; 1433, Earthgrains Baking Company, 1300.32, Blanket for food; 1434, City of Newkirk, 9722.26, Blanket for electric bill; 1435, Briggs Hardware, 57.19, Blanket For Supplies; 1436, Brandts, 180.85, Blanket For Supplies; 1437, Apple Market, 136.14, Blanket For Supplies; 1438, AT&T, 1281.60, Blanket for internet; 1439, Younger-Holmes Electrical Contractors, 495.00, Electrical Work; 1440, Sysco Foods of Oklahoma, 4992.96, Blanket for food; 1441, McDonald Computer Services LLC, 499.97, Networking; 1442, McDonald Computer Services LLC, 49.99, Ribbons; General: 2260, 911 Custom, 100.00, Lights; 2261, OSU-CTP, 75.00, Training; 2262, L Wallace Construction Co, 8316.60, Roof Repair; 2263, OSU-CTP, 250.00, Training; 2264, OSU-CTP, 225.00, Training; 2265, OSU/CLGT, 375.00, Training; 2266, Valero Short Stops, 57.41, Fuel; 2267, City of Newkirk, 4251.64, Utility Bill; 2268, AT&T, 70.00, Internet; 2269, OK Natural Gas, 148.33, Gas delivery; 2270, Quality Water Service, 22.90, Water; 2271, Quality Water Service, 48.65, Water; 2272, Rogers Oil Co., 101.31, Fuel; 2273, Southwest Business Products, 2908.31, Forms; 2274, Fleetcor Technologies, 1291.40, Blanket For Fuel; 2275, Good Ole Boy's Guns & Ammo, 556.20, Ammunition; 2276, Heritage Painting, 850.00, Repairs; 2277, McDonald Computer Services LLC, 54.98, Repairs; 2278, McDonald Computer Services LLC, 944.92, Blanket for computer maint.; 2279, Lowes Companies Inc., 474.05, Blanket For Supplies; 2280, Southwest Business Products, 115.00, Supplies; 2281, Briggs Hardware, 41.44, Parts; 2282, Southwest Business Products, 20.45, Towels;

Health: 450, Centerpoint Energy Arkla, 49.82, Utility Bill; 451, AT&T, 394.09, Phone; 452, Wehunt, Amy, 124.36, Travel; 453, Underwood, Heather N, 37.60, Travel; 454, Mollet, Michelle, 158.20, Travel; 455, Erika Macy, 96.82, Travel; 456, Sigrid Krause, 90.24, Travel; 457, Harley, Wanda, 22.37, Travel; 458, June Fetters, 18.80, Travel; 459, Cusack, Michele, 56.40, Travel; 460, Brownfield, Misttina, 9.31, Travel; 461, Allen, Jeanine, 93.62, Travel; 462, Michelle Ailey, 85.92, Travel; 463, Newkirk Family Health Center, 45.00, Blanket for x-rays; 464, Lowes Companies Inc., 32.48, Blanket For Supplies; 465, Turf Surfers, 675.00, Blanket for lawn care; 466, Walmart Community BRC, 218.97, Blanket For Supplies; 467, McKesson Medical-Surgical, 173.82, Containers; 468, Moore Medical Corp., 109.35, Bandages; 469, Northern Speech Services, 402.69, Speech supplies; Highway: 1826, Circuit Engineering District #8, 3828.96, Core Drilling; 1827, Brandts, 188.85, Blanket for parts; 1828, Quality Water Service, 29.30, Water; 1829, OK Natural Gas, 118.34, Billing; 1830, Southwest Truck Parts, 291.28, Blanket for parts; 1831, Mike Redding, 495.00, Shale; 1832, Dish, 17.03, Satellite service; 1833, Rural Water District #3, 51.14, Water; 1834, Briggs Hardware, 194.49, Supplies; 1835, Centerpoint Energy Arkla, 83.36, Utility Bill; 1836, Circuit Engineering District #8, 226.00, Signs; 1837, Pioneer Technology Center, 40.00, Safety course; 1838, Cintas Corporation Loc, 895.35, Blanket for uniform service; 1839, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1840, Standley Systems Inc, 30.19, Copier Maint & Overage; 1841, Unifirst Holdings Inc, 751.07, Blanket for uniform service; 1842, Starr Lumber Co., 17.67, Blanket For Supplies; 1843, Lowes Companies Inc., 349.52, Supplies; 1844, Lowes Companies Inc., 399.00, Supplies; 1845, Farmers Grain Company, 10793.48, Fuel; 1846, RCB Bank, 1814.15, Lease Purchase Payment; 1847, SNB NA, 1704.06, Lease Purchase Payment; 1848, KanOkla Networks, 35.00, Internet; 1849, Evans & Associates, 5111.17, Asphalt; 1850, Evans & Associates, 7000.00, Asphalt; 1851, Direct Discount Tire, 2847.12, Tires; 1852, Dub Ross Co. Inc., 2782.50, Blades; 1853, ACG Materials, 4019.66, Rock; 1854, Two Rivers Coop, 330.00, Spray; 1855, Southwest Truck Parts, 347.95, Blanket For Supplies; 1856, G & B Auto, 507.00, Tires; 1857, Circuit Engineering District #8, 50.00, Decals; 1858, Alan Bliss, 200.00, Repairs; 1859, P & K Equipment, 260.36, Repairs; 1860, Farmers Grain Company, 12310.30, Diesel; 1861, Circuit Engineering District #8, 521.40, Bridge construction; 1862, MAH Industries LLC, 138.60, Supplies; 1863, Circuit Engineering District #8, 6582.60, Core Drilling; 1864, Kay County Public Building Authority, 11000.00, Loan Payment


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


Bids were opened as follows:  Bid#2017-20 – Janitorial Services for the DHS Building – No Bid received.  The Six Month Bids – Commonly Used Items were opened as follows:  Bid#2017-21 – Asphalt-Evans & Associates Construction Company, Inc.; Asphalt Producers, Inc.; Tulsa Asphalt LLC; Daniels Ready Mix; T&C Asphalt Materials, LLC; Vance Brothers, Inc.; Logan County Asphalt Co.;  Bid#2017-22 – Bridge Materials-Rail Road Yard; K&O Construction; Sunbelt Equipment & Supply; Bid#2017-23 – Grader Blade-Valk Manufacturing Company; Dub Ross Co., Inc.; Bid#2017-24 – Concrete-American Concrete; Bid#2017-25 – Road Rock-Dolese Bros. Co.; Summers Blue Lake Quarry; Quapaw; Sober Brothers, Inc.; Stewart Stone Inc.; APAC Central, Inc.; Diemer Construction Co. LLC; ACG Materials; Evans & Assoc. Const. Co. Inc.; Bid#2017-26 – Culvert Pipe-HD Supply Waterworks, LTD; Sunbelt Equipment & Supply; Dub Ross Co. Inc.; Ferguson Waterworks; Rail Road Yard; Bid#2017-27 – Office Supplies-Southwest Business Products; Merrifield Office Plus; Bid#2017-28 – Janitorial Supplies-Merrifield Office; Farha Wholesale; Southwest Business Products


Motion was made by Shanks and seconded by Johnson Tabling-(so bids can be tabulated) the following bids: Bid#2017-20 – Janitorial Services for the DHS Building; SIX MONTH BIDS – COMMONLY USED ITEMS BELOW:  Bid#2017-21 – Asphalt; Bid#3017-22 – Bridge Materials; Bid#2017-23 – Grader Blade; Bid#2017-24 – Concrete; Bid#2017-25 – Road Rock; Bid#2017-26 – Culvert Pipe; Bid#2017-27 – Office Supplies; Bid#2017-28 – Janitorial Supplies.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:37 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.















Approved this 12th day of June, 2017.







                    PAUL SKIDMORE, CHAIRMAN



                    JASON SHANKS, MEMBER