The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 30, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 26, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management Director; Don Jones, Kay County Detention Center Director (KCDCD); Donnie Head, CED District #8 Director; James Burnett, Kay Electric Cooperative; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of May 22, 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, abstained.
Jail Director Report: Don Jones, KCDCD, noted 331 (276 males/55 females) as the current head count, Sentenced County-17, Drug Sanctions-3, Court Writ-4, Holding Purge Fee-9; Sentenced Department of Corrections-75, BIA Contract-30, Bridgeway Contract-2; Intake Release Weekend-52 – Week-123 – Month-396, Serve Weekend/Sanctions-6; Count 2016 compared to 2017, Current 275/331; ADP/Month 242/330; High Year-to-Date 279/372; Intake/Release 401/396.
Motion was made by Shanks and seconded by Johnson approving Contract for Services an Agreement by and between the Kay County Assessor’s Office, by and through the BOCC and Total Assessment Solutions Corp. (TASC) allowing TASC to do assessments on personal properties in Kay County. DA Hermanson reviewed and signed. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Chairman to sign Agreement by and between the BOCC and Streck & Associates for remote terminal capabilities with the Assessor’s office. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Prospect, mowed on Tower, Rocky Ridge, Enterprise, Fountain, “R” Street, Riverview, Oakland, Waverly, Union, Cowboy Hill, County Lane Rd. and Pleasantview, cutting out soft spots and filling with rock for Washunga BIA Project.
Commissioner Shanks noted his crews are starting to build the roads back up around Bridge 250 now that River Ridge has finished building the bridge. He also said crews will be mowing.
Commissioner Skidmore stated crews are hauling rock and shale to roads, grading and rebuilding roads, hauling rip rap to Oakland and Main, replaced a culvert, installed new horns at 108th Street, Fountain Rd., 124th Street and White Eagle, hauling rock to FEMA site., servicing trucks and graders, mowing in the Tonkawa area and repaired signs.
Thunder Ranch Wind Farm Road Use Agreement (amount to be received by District #1): Commissioner Johnson said he asked for this to be put on the agenda to discuss. Johnson said it was his understanding that he should receive money for two miles of roads in his district and there would be two payments. He talked about $212,500 money already received and said there would be the same amount received at the end of the project. Johnson said originally he thought he should receive $10,000 a mile but later found out it was $50,000 a mile. Commissioner Skidmore said he told Johnson that he would not be negotiating for District #1and that Johnson would need to do his own negotiating. The number of miles belonging to District #1 and #3 were discussed and neither commissioner was positive of the number of miles mentioned in the agreement. No action was taken.
Motion was made by Johnson and seconded by Shanks approving the following Public Service Pipeline Crossing Line Installations application for Kay Electric Cooperative, beginning SE4/SW4 S10 T26N R3E ending NE4/NW4 S15 T26N R3E, E. Prospect Ave., D#1. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Bridge Inspection Invoice No. 436256, Bridge Inspection Contract EC1747D, number of bridges to be inspected on this invoice is 17 and a Report of Conference between Bridge Owner and Bridge Inspection Consultant, D#1, 2, & 3. Donnie Head told that D#1 & 2 had six bridges needing minor repairs and D#3 had five bridges with no repairs. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#16, 17-167, Highway Dist#2-$94,785.96, FEMA PA-4222 PW445 B445(402) #3360; Res#16, 17-168, Highway Dist#3-44,089.32, BIA 44th Street Reconstruction Project. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Johnson and seconded by Shanks approving and awarding the following bid that was opened in a BOCC meeting on 5-8-17: Bid#2017-15 – Rockcliff Rd. to the second lowest bidder Evans & Associates in the amount of $75,870.00. Johnson told that B&S Construction had a misunderstanding on the length of the job therefore the bid was submitted inaccurate; Johnson said he felt it was an honest mistake and didn’t want to hold them to the $33,620.00. DA Hermanson told Johnson he didn’t have a problem with that although he had concerns about why everyone else that bid did it correctly and this company did not. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Treasurer Maintenance & Operations (M&O)-$52.00 to Resale M&O; KCDC Personal Service-$3,000.00 to Part-time. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for May 2017, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Resale: 47, Newkirk Herald Journal, 1357.80, Publication; Serv.Fee: 381, Quality Water Service, 160.85, Blanket for water; 382, Fleetcor Technologies, 1162.22, Fuel; 383, Leach Paper Co., 49.26, Supplies; 384, Watchguard Video, 47.00, Microphone; 385, Sac & Fox Juvenile Detention, 633.30, Blanket For Juvenile Detentions; 386, AT&T, 60.08, Blanket For Phone Services; 387, Birch Communications, 411.44, Blanket For Phone Services; 388, AT&T Mobility, 541.20, Blanket for internet; Drug Court: 104, Staples, 1992.12, Blanket for equipment; 105, Ponca City Parks & Recreation, 40.00, Rental; Detention Center: 1415, Hagar Restaurant Service Inc., 781.95, Supplies; 1416, McDonald Computer Services LLC, 3199.89, Computers; 1417, McDonald Computer Services LLC, 299.99, Equipment; 1418, Telecom & Data Inc, 250.00, Repairs; 1419, Standley Systems Inc, 362.54, Blanket
For Copier Maintenance; 1420, OK Natural Gas, 32.04, Blanket for gas bill; 1421, Card Service Center, 1285.55, Blanket For Supplies; 1422, AT&T, 982.62, Blanket For Phone Services; 1423, Card Service Center, 1352.29, Blanket For Supplies; General: 2240, R.K. Black Inc, 92.00, Copier contract; 2241, R.K. Black Inc, 129.00, Copier contract; 2242, AT&T, 1480.74, Telephone Service; 2243, AT&T, 1.30, Long distance; 2244, AT&T, 30.59, Long distance; 2245, AT&T, 292.80, Monthly phone bill; 2246, AT&T, 511.76, Monthly phone bill; 2247, Merrifield Office Supply, 1377.96, Toner; 2248, Ultimate Pest Management LLC, 52.00, Pest Control; 2249, Galls, 607.30, Gear; 2250, Tactical Tailor, 277.39, Gear; 2251, Wards Air Conditioning, 319.67, Repairs; 2252, Southwest Business Products, 175.20, Supplies; 2253, Merrifield Office Supply, 184.00, Ink Cartridge; 2254, Ink Technologies LLC, 70.00, Cartridges; 2255, Leaming, Carol L., 29.96, Mileage; 2256, Howard, Cheryl A., 95.23, ; 2257, R.K. Black Inc, 156.04, Blanket For Copier Maintenance; 2258, Cintas Corporation Loc, 251.24, Blanket for linen Service; 2259, Wilkins Okla. Truck Supply, 1217.50, Blanket for lights; Health: 445, R.K. Black Inc, 44.00, Copier; 446, AT&T Mobility, 194.83, Cell bill; 447, R.K. Black Inc, 128.00, Copier Maint & Overage; 448, Ponca City Utility Authority, 1279.60, Electric & Water Usage; 449, Martin, Mike, 373.00, Repairs; Highway: 1809, OK Natural Gas, 46.21, Gas service; 1810, Ponca City Utility Authority, 498.07, Utility Bill; 1811, AT&T, 301.06, Phone and long distance; 1812, Helena Chemical Co, 262.75, Chemicals; 1813, Locke Supply, 205.44, Pipe; 1814, ACG Materials, 2070.00, Rock; 1815, P & K Equipment, 260.36, Parts; 1816, ACG Materials, 6900.00, Rock; 1817, Johnson, Vance Howard, 100.15, Mileage; 1818, ACG Materials, 4069.90, Rock; 1819, Summit Truck Group, 29450.00, Truck; 1820, Oklahoma Tax Commission, 49.00, Registration; 1821, Rural Development, 242500.00, Payment; 1822, Blackwell True Value Hardware, 27.99, Paint; 1823, Brandts, 178.51, Blanket for parts; 1824, G & B Auto, 285.00, Blanket for repairs; 1825, Rays Used Equipment, 1940.00, Blanket for parts; Cert.Fee: 8, Johnston, Jamie, 82.39, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 9:59 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 5th day of June, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS