The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 22, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 19, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Member Jason Shanks called the meeting to order. Those present were as follows: Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; Don Jones, Kay County Detention Center Director (KCDCD); Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. Absent: Chairman Paul Skidmore (See sign in sheet).
Commissioner Jason Shanks led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of May 15, 2017. Motion carried: Johnson, aye; Shanks, aye.
Jail Director Report: Don Jones, KCDCD, noted 349 (294 males/55 females) as the current head count, Sentenced County-17, Drug Sanctions-2, Court Writ-5, Holding Purge Fee-13; Sentenced Department of Corrections-72, BIA Contract-29, Bridgeway Contract-4; Intake Release Weekend-51 – Week-118 – Month-313, Serve Weekend/Sanctions-13; Count 2016 compared to 2017, Current 279/349; ADP/Month 233/372; High Year-to-Date 279/313; Intake/Release 322/313. Jones mentioned the DOC backlog is at 1752.
Motion was made by Johnson and seconded by Shanks approving Acting Chairman to sign Agreement by and between the BOCC and Dodson Thompson & Lansfield for remote terminal capabilities with the Assessor’s office. Motion carried: Johnson, aye; Shanks, aye.
Motion was made by Johnson and seconded by Shanks approving appointing Tim & Kristy Gilbert to the Kay County Free Fair Board in the Renfrow Township. Motion carried: Johnson, aye; Shanks, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on “T” Street, Prospect, Lake Rd., Longwood and Prentice, mowing on Enterprise, Rockcliff, Longwood, Prentice, South Ave., Lake Rd., LA Cann, Riverview and Highland; installing culvert pipe on Cowboy Hill Rd.; fixed washouts from heavy rains on several roads, straightened pipe ends on Coleman, “Q” Street and Furguson, moved brush pipe on Highland and “Q” Street and fixed holes on 106 Lane and Furguson.
Commissioner Shanks noted his crews were continuing to mow for Memorial Day and stated all the blades were out on roads, working on Longwood at Canteen building up pipes where the roads got washed out due to recent rains.
Motion was made by Shanks and seconded by Johnson approving to go out on bid to construct a building for Dist. #3 (with D#3 being the general contractor). DA Hermanson told that Skidmore will be his own contractor and he was replicating what a Noble County Commissioner did with a similar project. Motion carried: Johnson, aye; Shanks, aye.
No action was taken on Title Page, NBI No’s. 11633, 14688, 17985, 07357, 11876, 15022, BIA “6” Bridge Project, Dist#2.
Motion was made by Johnson and seconded by Shanks approving going out for Six Month Bids on the following: Asphalt; Bridge Materials; Grader Blades; Concrete; Road Rock; Culvert Pipe; Office Supplies and Janitorial Supplies; bids to be opened Monday, June 5, 2017 at 10:00 a.m. Motion carried: Johnson, aye; Shanks, aye.
Motion was made by Johnson and seconded by Shanks approving going out for bid for Janitorial Services/Lawn Care for the DHS (Department Human Services) Building in Newkirk. Motion carried: Johnson, aye; Shanks, aye.
Motion was made by Johnson and seconded by Shanks reappointing Ross Hiatt to a 5 year term on the Kay County Floodplain Board beginning June 1, 2017. Motion carried: Johnson, aye; Shanks, aye.
Motion was made by Johnson and seconded by Shanks Tabling the following Public Service Pipeline Crossing Line Installations application for Oklahoma Natural Gas, beginning SW4 S20 T26N R3E ending NW/4 S29 T26N R3E, Lake Rd., D#1. Johnson told he is fine with the road boring they are going to do. Motion carried: Johnson, aye; Shanks, aye.
No action was taken on Agreements between the BOCC and the following for remote terminal capabilities with the Assessor’s office: Kristen Kintner. (It was the same agreement approved earlier on the agenda).
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#16, 17-164, Highway D#1-$56,841.87, BIA Maintenance Agreement #A15AC00117; Res#16, 17-165, Highway D#2-$8,310.18, BIA Maintenance Agreement; Res#16, 17-166, Motion carried: Johnson, aye; Shanks, aye. Highway D#3-$192,500.00/Dist#1-$20,000.00, Road Maintenance/Repair Agreement, Thunder Ranch Wind Farm (corrected from Agenda that read D#3-212,500.00).
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Dennis Bonewell, Emergency Management, told on June 5th the asbestos removal process will begin and reminded those in attendance of the safety meeting tomorrow.
Motion was made by Johnson and seconded by Shanks Tabling the following bid that was opened in a BOCC meeting on 5-8-17: Bid#2017-15 – Rockcliff Rd. Johnson told that B&S Construction had a misunderstanding on the length of the job therefore the bid was submitted inaccurate; Johnson said he felt it was an honest mistake and wondered if the bid could be withdrawn without penalty and not take their bid bonds. DA Hermanson told Johnson he would check further into the matter and get an answer for him. Motion carried: Johnson, aye; Shanks, aye.
Motion was made by Johnson and seconded by Shanks approving and awarding Bid#2017-16 Enterprise Road Asphalt Overlay to Evans & Associates-$58,790.00 (lowest bidder) and awarding Bid#2017-17 Rainbow Rd. – Asphalt Overlay to Evans & Associates-$54,700.00 (lowest bidder) to be paid out of the CBRI account. Motion carried: Johnson, aye; Shanks, aye.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Unclaimed Property-$17.80 to General Fund; Sheriff General Travel-$6,668.29 to Sheriff General Maintenance & Operation. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on May 26, 2017, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Lien Fee: 20, Quality Water Services, 45.75, Water; Resale: 37, Stephens Rhonda, 9.94, Picture Printing; 38, Forte, 5.60, E check fees; Serv.Fee: 364, Southwest Business Products, 83.72, Blanket For Supplies; 365, Take Ten Tire, 1262.40, ; 366, Burkes Classic Restoration, 935.24, Blanket For Vehicle Maintenance; 367, Galaxie Business, 45.02, Blanket For Copier Maintenance; 368, Watchguard Video, 18.00, Camera keys; 369, Galls, 306.38, Speaker; 370, John Vance Motors, 30820.00, Pickup; 371, Farha Wholesale Co., 113.30, Supplies; 372, Merrifield Office Plus, 240.71, Supplies; Drug Court: 103, OK Court Services Inc, 2000.00, Coordinator Fees; Detention Center: 1322, Mac Systems, 2434.00, Software; 1323, American Correctional Assoc., 320.00, Standards; 1324, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 1325, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 1326, Kay County Sheriff, 250.00, Blanket for search; 1327, Finish Line Fuels LLC, 569.49, Blanket For Fuel; 1328, Card Service Center, 996.11, Blanket For Supplies; 1329, Card Service Center, 492.47, Blanket For Supplies; 1330, McDonald Computer Services LLC, 399.99, DVR; 1331, American Telephone Inc., 504.00, Phones; 1332, FER Wastewater Treatment LLC, 1150.00, Service; 1333, Galls, 585.55, ; 1334, McDonald Computer Services LLC, 79.99, Toner; 1335, Merrifield Office Supply, 180.23, Supplies; 1336, Loomis Bros Equipment Co, 186.13, Solenid; General: 2113, Watchguard Video, 45.00, Belt Clips; 2114, Quality Water Service, 45.60, Blanket for water; 2115, Embassy Suites - Norman, 187.50, Lodging; 2116, Quality Water Service, 39.70, Blanket for water; 2117, Quality Water Services, 118.05, Water; 2118, Touchtone Communications, 26.64, Long distance; 2119, AT&T Mobility, 9.60, Billing; 2120, Rogers Oil Co., 82.47, Service; 2121, County Clerks & Deputies Assoc., 30.00, Directory; 2122, Clearwater Enterprises, 223.25, Natural Gas Service; 2123, Staples, 31.99, Supplies; 2124, OSU Cooperative
Extension Serv, 9702.00, Contractual Services; 2125, Crowne Plaza OKC, 178.00, Lodging; 2126, County Treasurers Assoc., 150.00, Registration; 2127, McDonald Computer Services LLC, 354.95, Blanket for computer maint.; 2128, Kennedy, Christine L., 59.92, Mileage; 2129, AT&T, 95.00, Blanket For Phone Services; 2130, Atwoods, 89.97, Uniforms; 2131, Staples, 209.93, Supplies; 2132, Keen, Susan B., 56.12, Travel; 2133, Leaming, Janell M, 27.03, Travel; 2134, Greenfield Nursery, 129.00, Bedding Plants; 2135, Merrifield Office Supply,
1150.27, Supplies; 2136, Oklahoma Tax Commission, 37.50, Tag; 2137, Keeler Equipment Sales, 575.00, Grill guard; Health: 430, J & P Supply, 24.89, Supplies; 431, J & P Supply, 24.89, Toilet Tissue; 432, J & P Supply, 94.76, Blanket For Supplies; 433, J & P Supply, 116.68, Blanket For Supplies; 434, J & P Supply, 136.34, Towels; 435, Elfving, Janell, 17.95, Travel; 436, Turf Surfers, 320.00, Lawn Care; 437, J & P Supply, 136.34, Towels; 438, City of Blackwell, 345.28, Utility Bill; 439, AT&T, 283.20, Phone; 440, Language Line Services, 155.46, Translastion; 441, ANCO Services, 2085.00, Janitorial; 442, OK Natural Gas, 145.97, Gas bill; 443, R.K. Black Inc, 58.20, Copier Maint & Overage; 444, Parker Pest Control, 2100.00, Termite Treatment; Highway: 1732, Hembree & Hodgson Construction, 6462.00, Concrete; 1733, KanOkla Networks, 1100.00, Blanket for pipe; 1734, AT&T, 328.97, ; 1735, City of Blackwell, 391.42, Billing; 1736, City of Blackwell, 244.22, Billing; 1737, River Ridge Construction Llc, 100.00, ; 1738, Birch, 106.76, Telephone; 1739, Harlands Diesel, 9583.39, Repairs; 1740, ACG Materials, 6893.45, Rock; 1741, G & B Auto, 300.00, Supplies; 1742, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1743, Summers Blue Lake Quarry, 732.24, Rock; 1744, Moridge Manufacturing Inc, 14327.45, Mower; 1745, Dish, 20.60, Satelitte dish & receiver; 1746, Cintas, 151.49, Blanket for medical; 1747, Boxcer Equipment, 39000.00, Equipment; 1748, Sober Brothers, 1122.96, Rock; 1749, Southwest Business Products, 95.84, Urinal blocks; 1750, ACG Materials, 4134.48, ; 1751, Cross Oil, 2699.06, Fuel; 1752, Bumper To Bumper, 447.21, Blanket for parts; 1753, Hetrick Electric, 450.00, Electrical Work; 1754, Hetrick Electric, 672.40, Materials; 1755, Cintas, 39.38, First aid supplies; 1756, Shanks, Jason R, 106.47, Mileage; Cert.Fee: 5, Kennedy, Christine L., 142.31, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:14 a.m. Motion carried: Johnson, aye; Shanks, aye.
Approved this 30th day of May, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS