The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 15, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 12, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management Director; Don Jones, Kay County Detention Center Director (KCDCD); Donna Parker, Oklahoma Court Services; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of May 8, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Report given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Parker stated total hours clients completed-869.50, regular community service clients-168 and sanction community service hours completed-150.  She mentioned the completed events as:  Humane Society Project, Albright Church Breakfast, Habitat for Humanity, Habitat for Restore, New Hope Christian Fellowship and Great American Clean-Up and told the various jobs clients did at each place and she included pictures from the Great American Clean-Up in Newkirk.  She said upcoming events will be:  Albright United Methodist Church Breakfast, Hospice and Ponca City Disc Golf; every Wednesday, Thursday and Friday clients will be at Habitat for Humanity and the Humane Society; every Saturday at the Habitat for Restore; every Tuesday at new Hope Christian Fellowship.

 

Motion was made by Shanks and seconded by Johnson accepting the Fair Board Certificates for New Township Members.  DA Hermanson told BOCC if there were no election held in some of the townships then the BOCC would need to appoint to fill the vacancy.  Election results were not read off.  Certificates and minutes as presented to BOCC are on file in the County Clerk’s office.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 319 (270 males/49 females) as the current head count, Sentenced County-18, Drug Sanctions-2, Court Writ-3, Holding Purge Fee-9; Sentenced Department of Corrections-76, BIA Contract-29, Bridgeway Contract-1; Intake Release Weekend-55 – Week-136 – Month-218, Serve Weekend/Sanctions-10; Count 2016 compared to 2017, Current 249/319; ADP/Month 221/326; High Year-to-Date 252/372; Intake/Release 221/218.  Jones mentioned the DOC backlog is at 1759. 

 

Motion was made by Johnson and seconded by Shanks approving Contract by and between Creek County Juvenile Detention Center and BOCC, $39.39 per day per child.  DA Hermanson noted he had read and approved.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving “Letter of Support” for the Blackwell and Ponca City Fire Department Ambulance.  Clerk Reese said she was told this letter is one of the requirements when getting their ambulance agency license renewed.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Hartford west of “T” Street, “T” Street south of Hartford to Highland, Hartford east of Longwood, Prentice north of Lake Rd and east on Prospect.  He told crews are mowing road sides, patching holes on asphalt roads, digging out holes, filling with rock on Fugurson Rd. and 106 Lane, preparing for overlay with 82 completed and 62 remaining.

 

Commissioner Shanks noted his crews were blading bad spots on roads, cleaning out pipes where needed and mowing.

 

Commissioner Skidmore told his crews continue to work on the loft in the new shop, painting, welding and moving plywood.  He said crews hauled rock and shale to holes, fixed pot holes, pulled rock of out ditches, removed trees from roads, cleaned low water crossings, mowed and spent two days of grading roads.  Skidmore told rock was hauled to a few of the FEMA sites and the yard, fixed signs and put signs up, sprayed thistles and cleaned inside the Dewey shop on the rainy days.

 

Quotes for labor to lay asphalt on LA Cann, Dist. #2:  Evans & Associates Construction Co., Inc.-$7,000.00; Armor Asphalt-$13,350.00; Merritt Paving & Sealing Co., Inc.-$22,500.00.  DA Hermanson questioned the total project amount and cautioned about using six month bids on large projects and not to split bids.  Shanks told the estimated cost of the total project is $12,000 and he is using Title 61 Public Competitive Bidding Act for the labor part of this job and the six month bid for the materials.

 

Motion was made by Johnson and seconded by Shanks approving and accepting the lowest quote received for labor to lay asphalt on LA Cann, Dist. #2-Evans & Associates Construction Co., Inc. in the amount of $7,000.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Dist#2 to use remainder of funds from the CBRI account ($42,460.00) to add concrete to Bitter Creek Low Water Crossing on Bender Rd.  Shanks explained he was originally allocated $105,000.00 and has approximately $42,460.00 left in the account.  He said since this is not on the CBRI Five Year Plan the director at CED Dist. No. 8 told him to bring before the BOCC in an open meeting.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Title Page, NBI No’s. 11633, 14688, 17985, 07357, 11876, 15022, BIA “6” Bridge Project, Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks Tabling the following Public Service Pipeline Crossing Line Installations application for Oklahoma Natural Gas, beginning SW4 S20 T26N R3E ending NW/4 S29 T26N R3E, Lake Rd., D#1.  Johnson said he was not aware of this request and wants to discuss before approving.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Public Service Pipeline Crossing Line Installations application for Kay Electric Cooperative, beginning SE4/SE4 S24 T29N R1E, ending NW4/NW4 S20 T29N R2E, D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving, authorizing and adding names to the Requisitioning-Paul Skidmore, Pete Lively, Stan Glenny; Receiving-Teena Tucker, Marvin Swopes; and Inventory Clerks-Teena Tucker for Dist#3 Accounts in H3103.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Kay County Monthly Reports for April 2017:  Election Board; Health Department; Court Clerk.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Resolution No. 16, 17-162 regarding a Road Use Agreement:  Shanks said he had visited with a commissioner in Grant County and was told they put a Resolution in place so any wind farm coming in had to fill out a Road Use Agreement with the BOCC.  DA Hermanson said he it should be noted that each commissioner has the ability to negotiate the agreement to fit each districts specific needs.  Johnson said it also needs to be considered that when the wind farm is in a specific district, but one of the other districts roads are being affected by the wear and tear, that district should also receive some type of compensation.  He stated that was not disclosed in Dist#3 Road Use Agreement and wind farm trucks are tearing roads up in his district.

 

Motion was made by Shanks and seconded by Johnson approving Resolution No. 16, 17-162 regarding a Road Use Agreement (each commissioner has the ability to negotiate the agreement to fit the needs district specific).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment:  Res#16, 17-163, Hwy D#1-Okidata Printer, junked.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-160, Highway D#3-$91,153.19, BIA 44th Street Reconstruction Project; Res#16, 17-161, Highway D#3-$11,500.00, Rock Falls Wind Farm Road Crossing Permits.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks Tabling the following bids that were opened in a BOCC meeting on 5-8-17:  Bid#2017-15 – Rockcliff Rd. – Asphalt Overlay, Dist#1; Bid#2017-16 – Enterprise Rd. – Asphalt Overlay, Dist#1; Bid#2017-17 – Rainbow Rd. – Asphalt Overlay, Dist#1.  Johnson said these bids came in over the amount he can afford to spend and wants time to visit with landowners to see if they would be willing to make a donation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  OSU Extension Office Contractual Services-$12,000.00 to Capital Outlay; Hwy. Dist#3 Maintenance & Operations (M&O)-$309,568.59 to Special Building; Sheriff Personal Service-$16,471.83 to M&O.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on May 26, 2017, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 19, Kellpro Computer, 1275.00, Printer; PBA: 28, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 353, Blackwell Animal Hospital, 88.00, Blanket for services; 354, Tebow, Daniel L., 693.00, Blanket For Juvenile Transport; 355, Tebow, Alma, 468.00, Blanket For Juvenile Transport; 356, Transunion Risk, 70.30, Blanket for Software Services; 357, Craig Co. Detention Center, 525.00, Blanket For Juvenile Detentions; 358, Eastern Okla Youth Services, 2782.56, Blanket For Juvenile Detentions; 359, Communityworks, 1947.20, Blanket For Juvenile Detentions; 360, Petsense, 347.97, Blanket For Supplies; 361, Webster, TJ, 153.00, Juvenile                Transports; 362, Watkins, Earl, 420.00, Juvenile Transports; 363, Dept. of Public Safety, 350.00, Blanket for OLETS Service; Drug Court: 102, Redwood Toxicology Laboratory, 1584.62, Testing; Detention Center: 1302, Bernard Food Industries, 1405.85, Blanket for food; 1303, Fastenal Indus & Const Supplies, 316.13, Blanket For Supplies; 1304, Finish Line Fuels LLC, 748.31, Blanket For Fuel; 1305, Kay Electric Cooperative, 46.00, Blanket for electric bill; 1306, Lowes Companies Inc., 974.44, Blanket For Supplies; 1307, OK Natural Gas, 1347.96, Blanket for gas bill; 1308, Sysco Foods of Oklahoma, 20913.42, Blanket for food; 1309, Sysco Foods of Oklahoma, 964.36, Blanket for

chemicals; 1310, Take Ten Tire, 120.95, Blanket For Vehicle Maintenance; 1311, Verizon Wireless, 445.52, Blanket for cell bill; 1312, Sysco Foods of Oklahoma, 4971.96, Blanket for food; 1313, Pottawatomie Co Public Safety Ctr, 1500.00, Blanket for incarceration fees; 1314, Bernard Food Industries, 1463.24, Blanket for food; 1315, Baskin Hadley & Stevens PC, 1050.00, Blanket for audit; 1316, Lampton Welding, 17.69, Supplies; 1317, OK State Auditor & Inspector, 4510.00, Auditing; 1318, Gold Coast Armory, 545.88, Ammunition; 1319, Farha Wholesale Co., 2480.00, ; 1320, Merrifield Office Plus, 309.90, ; 1321, Merrifield Office Plus, 96.84, ; County Sales Tax Fund: 11, Kay County JFA #124183, 279996.09, Tax Collections; General: 2097, Fusion, 264.63, Phone; 2098, Youth Services Of Osage County Inc, 297.55, Blanket For Juvenile Detentions; 2099, Cintas Corporation, 128.98, Medical Supplies; 2100, Card Service Center, 121.20, Blanket for out of county; 2101, Newkirk Herald Journal, 1003.65, Publication; 2102, Galaxie Business, 480.65, ; 2103, Take Ten Tire, 1825.26, Blanket For Vehicle Maintenance; 2104, Merrifield Office Plus, 138.98, Supplies; 2105, Southwest Business Products, 302.35, Supplies; 2106, Cintas Corporation Loc, 186.87, Blanket for linen; 2107, Fleetcor Technologies, 1390.20, Blanket For Fuel; 2108, AT&T, 65.00, Internet; 2109, Merrifield Office Plus, 11.00, Supplies; 2110, OK State Auditor & Inspector, 1306.54, Audit Expense; 2111, McDonald Computer Services LLC, 939.96, Blanket for computer; 2112, OPERS, 1955.28, Retirement; Highway: 1717, Hetrick Electric, 954.70, Electrical Work; 1718, Action Truck Parts, 438.80, Parts & Service; 1719, Kay Electric Cooperative, 304.00, Billing; 1720, Filter Care Of Missouri, 95.45, Parts; 1721, Northern Tool & Equipment, 3096.61, Sprayer; 1722, ACG Materials, 1971.33, Rock; 1723, Mid Kansas Pallet Racking, 1360.00, Equipment; 1724, Certified Laboratories, 387.30, Chemicals; 1725, Cintas Corporation, 76.31, Gloves; 1726, Blackwell True Value Hardware, 29.98, Tools; 1727, Action Truck Parts, 438.92, Blanket for parts; 1728, SNB NA, 4113.38, Lease payment; 1729, RCB Bank, 3096.08, Lease payment; 1730, Caterpillar Financial Services Corp, 6723.38, Lease payment; 1731, Tucker, Teena M, 101.65, Mileage; Cert.Fee: 4, Johnston, Jamie L., 170.64, Travel

 

Commissioner Shanks asked Reese if Purchase Order #3561 (that was red-stamped on 4-3-17) was back for payment process.  Reese said she was told it was being held waiting on a letter of explanation from the officer of the account.

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:24 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

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Approved this 22nd day of May, 2017.

 

 

 

 

 

                                                           _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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