The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 8, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 5, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Billie Chrz, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; Don Jones, Kay County Detention Center Director (KCDCD); Glen Nichols, Evans & Associate; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of May 1, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 342 (293 males/49 females) as the current head count, Sentenced County-14, Drug Sanctions-4, Court Writ-7, Holding Purge Fee-9; Sentenced Department of Corrections-76, BIA Contract-32, Bridgeway Contract-2; Intake Release Weekend-38 – Week-99 – Month-99, Serve Weekend/Sanctions-8; Count 2016 compared to 2017, Current 223/342; ADP/Month 221/340; High Year-to-Date 252/372; Intake/Release 113/99.  Jones mentioned the DOC backlog is at 1747.

 

Motion was made by Johnson and seconded by Shanks approving to enter into the Kay County Public Building Authority special meeting (9:03 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving to reenter the regular meeting of the BOCC (9:30 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Hartford west of Enterprise, Prentice north of Lake Rd. and Hartford east of Longwood, fixed bridge on John Dalh Rd., trimmed trees on Whitmer Hill on Lake Rd., digging out hole and filling with rock on Furguson Rd. and 106 Lane preparing for overlay.

 

Commissioner Shanks noted his crews were blading bad and low spots on roads and bridges and will be blading roads back up today and all week.

 

Commissioner Skidmore told his crews continue to work on the loft in the new shop, painting, welding and moving plywood.  He said they are hauling rock, sand and shale to holes in roads, fixing washes and hauling shale to culverts, removing trees from Hunnewell Bridge, cleaning low water crossing and grading weather permitting.  Skidmore noted rock had been hauled to FEMA sites.  He told on rainy days crews are cleaning inside the Dewey shop preparing for the move, servicing and fixing fuel leak on trucks, working on tractors and putting out and putting up road closed sign, fixing and signs and spraying thistles.

 

Motion was made by Shanks and seconded by Johnson Tabling quotes for labor to lay asphalt on LA Cann, Dist. #2, still trying to obtain quotes.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Bid to construct a building for Dist. #3 (with D#3 being the general contractor):  Commissioner Johnson asked Skidmore if he would be paying for this building out of his special building fund and Skidmore replied yes.  Skidmore said the building would be approximately 150’ x 60 or 65’.  ADA Billie Chrz suggested to Skidmore to contact Noble County Commissioner Jason Kienholz because he did a similar project.  She also cautioned Skidmore to have a sealed bid on everything he does and not go back and forth using six month bids.  No action was taken. 

 

Motion was made by Johnson and seconded by Shanks approving the following Public Service Pipeline Crossing Line Installations applications for Rock Falls Wind Farm Project Road Crossing Permits (power underground overhead power, crane path) Dist#3:  Beginning NW/4 NW/4 S7 T28N R2W ending SE/4 NW/4 S18 T27N R2W, multiple roads (Exhibit attached).  Johnson wanted to make sure Skidmore had checked this out and Skidmore said he had.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for April 2017:  Treasurer; County Clerk; Assessor.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#16, 17-157, Highway Dist. #1, 1997 Ford Pickup, junked; Res#16, 17-159, Sheriff Department, 2012 Ford F-150 4x4 Patrol Truck, surplus.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Resolution No. 16, 17-156, directing the Kay County Treasurer to deposit all funds designated to the Kay County Home Finance Authority (KCHFA) to the KCHFA Cash Fund.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-155, Highway Dist. #1-$3,277.04, reimbursement for property damage on accident at Hwy. 77 & Coleman Rd.; Res#16, 17-158, Highway Dist. #1-$100.00, refund of contribution to aged account; contribution was returned pending new enrollment form.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$726,734.90, D#1-$129,244.03; D#2-$103,841.84; D#3-$493,649.03; Highway-CBRIF-$20,080.82; Mortgage Certification Fee-$495.00; Resale Property-$19,119.71; Child Abuse Prevention-$708.95; Cash Improvement-$0.31; Detention Center-$119,253.54; Drug Court-$12,728.17; County Clerk Lien Fee-$659.50; Open Dumping Reward-$34.37; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.35; PBA-Ponca City Schools-$4.82; PBA-Tonkawa Schools-$2.15; Home Finance Authority-$3,772.26; Preservation Fee-$4,045.00; VI Reimbursement-$927.89; County Sales Tax-$279,996.09; Sheriff Service Fee-$43,258.92; Use Tax-$25,055.09.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist. #3 Maintenance & Operation-$55,000.00 to Capital Outlay.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Bid#2017-19 Used Single Axle Dump Truck, Dist#1 (opened in BOCC 5-1-17); bids were received from Johnson Motors-$37,985.00 2006 year model; Summit Truck Group-$29,950.00 2010 year model; Premier Truck Group-No Bid.  Johnson and Foreman went to look at the lowest bidder, Summit Truck Group-$29,950.00 2010 year model, to make sure it met specifications and quality.  Johnson said it did not have the electric tarp that was in the specifications but Summit Truck told him they would install it and still give him the bid price.

 

Motion was made by Johnson and seconded by Shanks approving and awarding the lowest bidder on Bid#2017-19 Used Single Axle Dump Truck, Dist#1 (opened in BOCC 5-1-17) to Summit Truck Group-$29,950.00 2010 year model.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

10:00 bid opening as follows:

 

Bid#2017-15 – Rockcliff Rd. – Asphalt Overlay, Dist#1:  H&G Paving Contractors, Inc.-$95,940 (see “*” below); Evans & Associates Construction Company, Inc.-$75,870.00; B&S Construction and Trucking Co., LLC-$33,620.

 

Bid#2017-16 – Enterprise Rd. – Asphalt Overlay, Dist#1:  H&G Paving Contractors, Inc.-$71,340 (see “*” below); Evans & Associates Construction Company, Inc.-$58,790; B&S Construction and Trucking Co., LLC-$69,474.50.

 

Bid#2017-17 – Rainbow Rd. – Asphalt Overlay, Dist#1:  H&G Paving Contractors, Inc.-$66,420 (see “*” below); Evans & Associates Construction Company, Inc.-$54,700; B&S Construction and Trucking Co., LLC-$63,010; Circle C Paving and Construction, LLC-$84,000.

 

*Note:  H&G Paving Contractors, Inc. stated in a letter sent with bids if all three county roads are awarded to H&G as one contract then they would give an $11,100.00 off of the total of the three roads combined.

 

Motion was made by Johnson and seconded by Shanks Tabling the following bids for further review:  Bid#2017-15 – Rockcliff Rd. – Asphalt Overlay, Dist#1; Bid#2017-16 – Enterprise Rd. – Asphalt Overlay, Dist#1; Bid#2017-17 – Rainbow Rd. – Asphalt Overlay, Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 18, Standley Systems Inc, 171.48, Toner; PBA: 27, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 350, Southwest Business Products, 63.03, Blanket For Supplies; 351, Fleetcor Technologies, 1414.12, Blanket For Fuel; 352, Burkes Classic Restoration, 110.00, Repairs; Drug Court: 101, Roquemore Court Services LLC, 13442.94, Cordinator Fees; Detention Center: 1284, Marathon Engineering Corporation, 1860.00, Supplies; 1285, AT&T, 1281.60, Blanket for internet; 1286, Apple Market, 172.63, Blanket For Supplies; 1287, Card Service Center, 385.80, Blanket For Supplies; 1288, Brandts, 551.85, Blanket For Supplies; 1289, Briggs Hardware, 28.95, Blanket For Supplies; 1290, City of Newkirk, 10165.60, Blanket for electric bill; 1291, Earthgrains Baking Company, 1307.20, Blanket for food; 1292, Hubris Communications, 24.95, Blanket for email; 1293, Baumert, Cummings & Hiatt, 1500.00, Blanket For Professional Services; 1294, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 1295, Baumert, Cummings & Hiatt, 652.35, Blanket For Professional Services; 1296, Merrifield Office Supply, 478.76, Envelopes; 1297, Merrifield Office Supply, 176.48, Supplies; 1298, Oklahoma Correctional Industries, 3875.00, ; 1299, Fastenal Indus & Const Supplies, 139.00, Blanket for parts; 1300, Merrifield Office Supply, 147.84, Supplies; 1301, Merrifield Office Supply, 257.12, Supplies; General: 2079, Ultimate Pest Management LLC, 52.00, Pest Control; 2080, Dewitt, Corbin, 369.77, Travel; 2081, Valero Short Stops, 54.88, Fuel; 2082, City of Newkirk, 4581.51, Utility Bill; 2083, Sac & Fox Juvenile Detention, 823.29, Blanket For Juvenile Detentions; 2084, Quality Water Service, 56.35, Water; 2085, Dewitt, Corbin, 330.27, Travel; 2086, Quality Water Service, 39.30, Water; 2087, Quality Water Service, 32.80, Water; 2088, AT&T, 88.00, Internet; 2089, Sanders, Morgan, 1109.24, Travel; 2090, ThyssenKrupp Elevator, 1648.73, Elevator Maintenance; 2091, Quality Water Service, 26.90, Blanket for water; 2092, Ultimate Pest Management LLC, 52.00, Pest Control; 2093, Quality Water Service, 24.60, Water; 2094, Jack Bowker Ford, 63.71, Service; 2095, Cintas, 204.36, Medical Supplies; 2096, Reese, Tammy Jo, 140.81, Travel; Health: 413, Michelle Ailey, 10.72, Travel; 414, Allen, Jeanine, 78.02, Travel; 415, Cusack, Michele, 56.40, Travel; 416, June Fetters, 52.50, Travel; 417, Fulsom, Donna, 39.57, Travel; 418, Glasgow, Genevieve, 67.68, Travel; 419, Harley, Wanda, 12.17, Travel; 420, Erika Macy, 158.60, Travel; 421, Mollet, Michelle, 345.64, Travel; 422, Underwood, Heather N, 37.60, Travel; 423, Waters, Ashely, 105.36, Travel; 424, Wehunt, Amy, 130.61, Travel; 425, Walmart Community BRC, 66.74, Supplies; 426, Southwest Business Products, 93.24, Supplies;

427, Merrifield Office Supply, 472.16, Supplies; 428, The Meadows Center For Opportunity, 201.24, Shredding; 429, Farha Wholesale Co., 60.93, Supplies; Highway: 1689, River Ridge Construction Llc, 91153.19, Road project; 1690, Madden Fencing, 1957.05, Gates; 1691, NAPA, 103.42, Blanket for parts; 1692, Quality Water Service, 52.40, Water; 1693, D & P Tank Service Inc, 200.00, Bentonite; 1694, Rural Water District #3, 51.51, Water; 1695, OK Natural Gas, 22.03, Billing; 1696, Okla. Dept. of Transportation, 2389.46, Lease Purchase Payment; 1697, Owen Auto Supply, 1884.08, Parts; 1698, Cintas Corporation Loc, 1108.82, Blanket for uniform service; 1699, Locke Auto Parts, 234.03, Blanket for parts; 1700, Encounter Wireless Service, 68.00, Internet; 1701, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1702, Sober Brothers, 178.86, Rock; 1703, Kelle Oil Company, 240.50, Parts; 1704, Encounter Wireless Service, 36.00, Billing; 1705, ACG Materials, 6796.16, Rock; 1706, Evans & Associates, 1792.30, Asphalt; 1707, KanOkla Networks, 35.00, Internet; 1708, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1709, SNB NA, 1704.06, Lease Purchase Payment; 1710, RCB Bank, 1814.15, Lease Purchase Payment; 1711, Farha Wholesale Co., 65.70, Supplies; 1712, Lowes Home Improvement Inc, 113.84, Screws; 1713, PC Concrete, 846.00, Concrete; 1714, Interstate Steel & Metals Inc, 126.25, Steel; 1715, ACG Materials, 2069.66, Rock; 1716, Logan

County Asphalt Co., 1263.95, Asphalt

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 10:39 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 15th day of May, 2017.

 

 

 

 

 

                                                           _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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