The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 1, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 28, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Sean Grisgba, Kay County Undersheriff; Don Jones, Kay County Detention Center Director (KCDCD); Corbin DeWitt, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of April 24, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Detention Services Agreement by and between Sac and Fox Nation and the BOCC, $21.11 a day per child.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 348 (292 males/58 females) as the current head count, Sentenced County-15, Drug Sanctions-2, Court Writ-8, Holding Purge Fee-11; Sentenced Department of Corrections-72, BIA Contract-33, Bridgeway Contract-3; Intake Release Weekend-50 – Week-122 – Month-9, Serve Weekend/Sanctions-12; Count 2016 compared to 2017, Current 223/348; ADP/Month 228/340; High Year-to-Date 252/372; Intake/Release 421/405.

 

Motion was made by Johnson and seconded by Shanks approving to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.9.c, to discuss plans for deterrence or prevention of or protection from an act of terrorism (9:05 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving to reenter the regular meeting of the BOCC (9:53 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

No action was taken regarding plans for deterrence or prevention of or protection from an act of terrorism.

 

Dusty Birdsong, ACCO, on Kay County SIG-SIF Insurance Claims:  Mr. Birdsong said Commissioner Johnson asked him to come and address the situation.  Birdsong told Kay County has $25,000 in a deductible fund account and noted Kay County does not have a lot of high-entry situations.  He stated vehicle accident frequencies as being the major cases.  Birdsong complemented Kay County on a job well done with their safety programs.  He handed out a paper titled “What is a Deductible Fund Account” to BOCC and others.

 

Motion was made by Shanks and seconded by Johnson approving State Reimbursement for Election Board Secretary Salary for April 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving and authorizing the Chairman to sign Agreements between the BOCC and the following for remote terminal capabilities with the Assessor’s office:  Valbridge Property Advisors; Hopkins Appraisal Services; Herrman Appraisal.  DA Hermanson noted he signed off on all three agreements.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving “Letter of Support” for the Tonkawa Fire Department Ambulance. DA Hermanson told the BOCC the letter was probably to get support in applying for a grant.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Commissioner Shanks said he didn’t think this was for a grant but rather for mutual aide.  DA Hermanson noted that the Tonkawa Fire Department would offer assistance in Noble County.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Hartford east of Rockcliff, Rockcliff north of Lake Rd., Prentice north of Lake Rd. and Enterprise of Coleman, digging out holes and filling with rock on Furguson Rd., and 106 Lane and preparing for overlay.  He also noted crews had cleaned ends of pipes on Canteen, Hardy Lane and Bear Creek and had patched on Enterprise Rd. south of Lake Rd.

 

Commissioner Shanks noted his crews were working in the shop and will go back to blading the roads when roads have dried out from the rains.  He told River Ridge is working on Bridge 250 and stated the beams have been set.

 

Commissioner Skidmore told his crews continue to work on the loft in the new shop and are painting and welding.  He said rock, sand and shale has been hauled to roads, fixed culverts and washes around the culverts and hauled shale.  Skidmore said crews were removing trees and debris around culverts and hauling rock to a few FEMA sites.  He said crews have been cleaning in the Dewey shop preparing for the move, working on trucks, brakes, tarps and changing tires on rainy days.

 

Quotes for labor to lay asphalt on LA Cann, Dist. #2:  Commissioner Shanks said he was only able to obtain one quote.  He told about the job stating it was 88’ x 20’ and he didn’t expect the labor and asphalt to exceed $15,000.  DA Hermanson asked if he was using the six month bid for the asphalt and cautioned Shanks about splitting bids and not defeating the bidding process.  Shanks said he was intending to use the six month bid for the asphalt and said it was such a small job it would be difficult to get someone to do the job.

 

Motion was made by Shanks and seconded by Johnson Tabling quotes for labor to lay asphalt on LA Cann, Dist. #2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving “Notice to Proceed” for engineering on the BIA “6” Bridges, Dist. #2.  Shanks told in order to encumber the purchase order for this job he would transfer money from his blacktop maintenance account to BIA “6” Bridges account and told the money would be reimbursed by the BIA.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Public Service Pipeline Crossing Line Installations applications for Thunder Ranch Wind Project Road Crossing Permits (below listed on one permit) Dist#3:  Beginning NE/4 SE/4 21-25-2W, ending NW/4 SW/4 22-25-2W, S. 108th St; Beginning NW/4 NE/4 28-25-2W, ending SW/4 SE/4 21-25-2W,W White Eagle Rd; Beginning NE/4 NE/4 27-25-2W, ending SE/4 SE/4 22-25-2W, W White Eagle Rd; Beginning NW/4 SW/4 27-25-2W, ending NE/4 SE/4 28-25-2W, S 108th St; Beginning SE/4 SE/4 22-25-2W, ending SW/4 SW/4 23-25-2W, S 92nd St; Beginning SE/4 SE4 26-25-2W, ending SW/4 SW/4 25-25-2W, S 76th St; Beginning NW/4 NW/4 35-25-2W, ending SE/4 SE/4 26-25-2W, W Cowboy Hill Rd; Beginning SW//4 SE/4 26-25-2W, ending NW/4 NE/4 35-25-2W, W Cowboy Hill Rd; Beginning NW/4 NE/4 35-25-2W, ending SW/4 SE/4 26-25-2W, W Cowboy Hill Rd; Beginning NE/4 NE/4 34-25-2W, ending SE/4 SE/4 27-25-2W, W Cowboy Hill Rd; Beginning NW/4 NE/4 34-25-2W, ending SW/4 SE/4 27-25-2W, W Cowboy Hill Rd; Beginning NW/4 NW/4 35-25-2W, ending NE/4 NE/4 35-25-2W, S 92nd St; Beginning SE/4 NE/4 34-25-2W,  ending SW/4 NW/4 35-25-2W, S 92nd St; Beginning NE/4 NE/4 3-24-2W, ending SE/4 SE/4 34-25-2W, W County Line Rd; Beginning NE/4  NE/4 3-24-2W, ending SE/4 SE/4 34-25-2W, W County Line Rd.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-152, Highway Dist#3-$7,500.00, 15 road crossing permits, Thunder Ranch Wind Project; Res#16, 17-153, Highway Dist#3-$367,500.00, Road Maintenance/Repair Agreement with Rock Falls Wind Farm, LLC.  Shanks asked Skidmore if had to do the road work and Skidmore replied no and said the company will do the work and noted he would be receiving this same amount again.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  OSU Extension Director Corbin DeWitt introduced new employee Brenda Bedlock; he told she would fill Lindsay Grace’s position.  Ms. Bedlock was welcomed.

 

Bid Opening as follows:  Bid#2017-18 Used Double Asphalt Roller, Dist#1; bids were received from Boxcer Construction Equipment Inc.-$39,000.00; Johnson Motors-No Bid; G. W. Van Keppel Company-No Bid.

 

After review of the bids and Johnson stated he was ready to make a decision today a motion was made as follows:

 

Motion was made by Shanks and seconded by Johnson approving and awarding (the only bid) to Boxcer Construction Equipment Inc.-$39,000.00 on Bid#2017-18 Used Double Asphalt Roller, Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Bid#2017-19 Used Single Axle Dump Truck, Dist#1; bids were received from Johnson Motors-$37,985.00 2006 year model; Summit Truck Group-$29,950.00 2010 year model; Premier Truck Group-No Bid.

 

Motion was made by Shanks and seconded by Johnson to Table; Johnson said he would like to look at the truck from Summit (low bidder) before making a decision on Bid#2017-19 Used Single Axle Dump Truck, Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Commissioner Johnson and DA Hermanson stepped out of the meeting Johnson returned and Skidmore stepped out.  Skidmore returned to the BOCC meeting and DA Hermanson left to go to court.

 

Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist#2 Black Top Maintenance-$75,000 to BIA “6” Bridges.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving April 2017 Payroll Verifications, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 PBA: 24, Ultimate Pest Management LLC, 44.00, Pest Control; 25, Ultimate Pest Management LLC, 155.00, Lawn Care; 26, Venus, Debra, 975.00, Contractual Services; Serv.Fee: 341, AT&T, 60.09, Blanket For Phone Services; 342, Leach Paper Co., 300.57, Blanket For Supplies; 343, Farha Wholesale Co., 195.81, Blanket For Supplies; 344, The Tactical Tailor Inc, 35.75, Patches; 345, Birch, 417.62, Blanket For Phone Services; 346, AT&T Mobility, 541.20, Blanket for internet; 347, G & B Auto, 61.75, Blanket For Vehicle Maintenance; 348, Caffey, Justin W, 49.20, Fuel; 349, Security Transport Services, 541.00, Transports; Drug Court: 98, Redwood Toxicology Laboratory, 1783.13, Testing; 99, Call2 Test, 187.50, Scheduling; 100, Roquemore Court Services LLC, 15142.94, Coordinator Fees; Detention Center: 1276, AT&T, 889.95, Blanket For Phone Services; 1277, OK Natural Gas, 53.62, Blanket for gas bill; 1278, Standley Systems Inc, 329.07, Blanket For Copier Maintenance; 1279, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 1280, Card Service Center, 980.62, Blanket For Supplies; 1281, Universal Roofing & Sheet Metal Inc, 2840.00, Repairs; 1282, Card Service Center, 492.30, Blanket For Supplies; 1283, McDonald Computer Services LLC, 899.99, ; General: 2067, Ultimate Pest Management LLC, 778.00, Lawn Care; 2068, Briggs Hardware, 371.90, Blanket For Supplies; 2069, Ultimate Pest     Management LLC, 52.00, Pest Control; 2070, Walmart Community, 304.23, Blanket For Supplies; 2071, AT&T, 1558.51, Telephone Service; 2072,

Fleetcor Technologies, 1334.37, Blanket For Fuel; 2073, Verdin Company, 92.22, Maintenance; 2074, Southwest Business Products, 222.03, Equipment; 2075, Merrifield Office Plus, 170.61, Copy Paper; 2076, Trout Funeral Home, 500.00, Charity burial; 2077, Cline, Holly L, 64.74, Mileage; 2078, OK Employees Group Insurance, 26.40, ;

Health: 408, Centerpoint Energy Arkla, 106.74, Billing; 409, HP Inc, 550.16, Printer; 410, AT&T, 390.33, Phone; 411, R.K. Black Inc, 128.00, Copier; 412, Houghton Mifflin Harcourt Publishing Co, 203.40, Workbook; Highway: 1658, G & B Auto, 377.50, Blanket for repairs; 1659, OK Natural Gas, 126.92, Billing; 1660, Dish, 17.03, Satellite service; 1661, OK Natural Gas, 61.56, Billing; 1662, Ponca City Utility Authority, 543.18, Utility Bill; 1663, Centerpoint Energy Arkla, 129.69, Service; 1664, Cintas Corporation Loc, 852.43, Blanket for uniform service; 1665, Unifirst Holdings Inc, 623.47, Blanket for uniform service; 1666, Ricks Service Center, 215.00, Blanket for repairs; 1667, Pioneer Technology Center, 40.00, Safety meeting; 1668, Pioneer Technology Center, 40.00, Safety meeting; 1669, AT&T, 355.58, Telephone; 1670, Railroad Yard, 16139.47, Iron; 1671, Kaman Industrial Technology, 407.04, Parts & Service; 1672, Sober Brothers, 2999.46, Rock; 1673, Circuit Engineering District #8, 145.00, Signs; 1674, Galaxie Business, 67.90, Copier contract; 1675, Circuit Engineering District #8, 100.50, Signs; 1676, Circle C Paving & Construction, 14000.00, Truck; 1677, Railroad Yard, 5625.00, Materials; 1678, Starr Lumber Co., 186.47, Supplies; 1679, Starr Lumber Co., 79.94, Supplies; 1680, Starr Lumber Co., 151.14, Supplies; 1681, Starr Lumber Co., 55.98, Paint; 1682, Ok Employment Security Commission, 2.86, Unemployment; 1683, John Deere Financial, 790.10, Blades; 1684, Starr Lumber Co., 73.98, Supplies; 1685, Cross Oil, 2831.22, Unleaded gas; 1686, Direct Discount Tire, 1131.00, Tires; 1687, Southwest Trailers & Equipment, 222.12, Parts; 1688, Blackwell Auto Parts, 5.66, Wheel

Discussion was made on Purchase Order Numbers 4324 and 4336.

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 11:16 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

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Approved this 8th day of May, 2017.

 

 

 

 

 

                                                           _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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