The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 24, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 21, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of April 17, 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Harold Hughs, KCDC, noted 344 as the current head count, 44 arrested and released over the weekend and 116 for the week, arrested and released from April 1, 2017-312, daily average of 338 (Hughs noted this is one of the highest averages ever), high for 24 hour period on April 17, 2017 of 367, 12 inmates sentenced to county time, 69 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed nine (9) weekenders and sanctions, 34 paid contracts with BIA and Bridgeway, currently are holding 13 inmates on writs (prison to court) and holding seven (7) on purge fees.
Motion was made by Johnson and seconded by Shanks approving giving up to $500 on Application for Financial Assistance/County Burial and Affidavit of Financial Inability to Pay. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks acknowledging the 2016 Mineral Interest Report has been received and is now available and the list for public viewing is now on file in the County Clerk’s office. BOCC asked questions regarding the report and Clerk Reese explained it is a list of owners of unclaimed mineral interest that the clerk’s office files for public viewing. Reese said it is to become a part of the minutes in order to inform the public that it is now on file. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Prentice, South Ave., Rockcliff Rd. and Enterprise Rd., spraying Pecan Rd. from Coleman to Hubbard, Hubbard from Hwy. 77 to LA Cann from Coleman to Prospect, digging out holes and filling with rock on Furguson Rd. and 106 Lane to prepare for overlay, continue to fix washouts from large amounts of rain and cleaning out culvert pipes on county roads east roads of southern Coleman Rd.
Commissioner Shanks noted his crews were spot blading bad spots, washing out culverts, working LA Cann to get pipe finished.
Commissioner Skidmore told his crews worked most of the week of the week tearing down the old shop building and building the loft in the new shop and moving equipment from Dewey yard to the new yard. He told some of the graders have been taken back to Enid and turned in. Skidmore said crews are hauling rock, fixing culverts, washed out places around culverts and hauling shale, working on the Hunnewell Bridge and removed trees from the bridge area, cleaned ditch and hauled rip rap to the bridge, spraying thistles and replacing signs. He said on rainy days crews are cleaning inside the Dewey shop preparing for the move.
Regarding purchasing four John Deer Graders, Skidmore said he going from six to four graders and need to purchase as soon as possible because the leases are over today. Johnson asked him what his intent was to purchase these graders. Skidmore said he is leasing to turn back, lease purchase with guarantee buy back.
Motion was made by Shanks and seconded by Johnson approving to purchase four (4) John Deere Graders off the state-wide contract and all financing matters, from Yellowhouse Machinery & Financing, Dist#3 (no financial paperwork was presented). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving purchase of a Grasshopper Model 725DT Mower off state contract for $14,327.50 from Moridge Manufacturing, Inc., thru Kretchmar Distributing, Medford, OK, Dist#3. Skidmore told he had three to four acres to mow at the yard and this was a 72” cut with diesel motor. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
No action was taken on a contract by Roquemore Court Services LLC and Kay County Drug Court. DA Hermanson said he reviewed the contract but wanted to further review budget. He told history of the Drug Court. Regarding the contract DA Hermanson said he wanted changes made on the contract with the auto renewing, paying late fees and will present contract back to BOCC after appropriate changes have been made.
Motion was made by Shanks and seconded by Johnson approving contract between Board of County Commissioners and Tulsa County Juvenile Detention Center. DA Hermanson has reviewed the agreement and stated he hoped we did not have to use this facility because of the high cost of $68.25 per day per child. Commissioner Shanks asked if we had to accept and Hermanson said in the past we have in case other facilities are at maximum capacity. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 16, 17-154, Contract Agreement Renewal Emergency and Transportation Revolving, ETR Fund between Board of County Commissions and Oklahoma Cooperative Circuit Engineering District Board (ETRCB8-36-2(30)17) to use ETR funding before other funding is available and we still have ETR loans out. DA Hermanson said he reviewed and the agreement is in proper order; he noted the BOCC would need to fill out the reason for renewal. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Commissioner Shanks said he believed this agreement was only for District #2 on his extension.
No action was taken on the following Public Service Pipeline Crossing Line Installations applications for Thunder Ranch Wind Project-10 Crane Walk Road Crossing Permits (below listed on one permit) to erect, construct and maintain a crane crossing along, upon and across the hereinafter said county highway or road for purpose of transporting, selling and using Crane Machinery/Equipment, Dist#3: SE/4 SE/4 34-25-2W, W. County Line Rd.; SE/4 NE/4 34-25-2W, S. 92nd Str.; SE/4 SE/4 26-25-2W, S. 76th Str.; SE/4 SE/4 26-25-2W, W. Cowboy Hill Rd.; NW/4 NE/4 35-25-2W, W. Cowboy Hill Rd.; SW/4 SE/4 27-25-2W, W. Cowboy Hill Rd.; NW/4 SW/4 27-25-2W, S. 180th Str.; NW/4 NE/4 28-25-2W, W. White Eagle Rd.; NW/4 SW/4 22-25-2W, S. 108th Str.; SE/4 SE/4 22-25-2W, S. 92nd Str. Clerk Reese said this was for the Crane Walk Road Permits and not the Road Crossing Permits and Commissioner Shanks said this portion of the project was approved on April 17, 2017.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment: Res#16, 17-150, Hwy. Dist#1, HP Company Elite 8000 Computer, to be junked; Res#16, 17-151, Hwy. Dist#1, John Deere 6430 Cab Tractor w/diamond boom mower, sold to P&K Equipment for $26,000.00 (Bid#2017-13). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#16, 17-149, Highway Dist#2-$584.20, sale of 2 pallets of cat edges & extensions; sale of pickup toolbox, pallet of truck parts & filters; vendor pop machine; heater, air conditioner & office light. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye. No action was taken on Res#16, 17-152, Highway Dist#3-$7,500.00, 15 road crossing permits, Thunder Ranch Wind Project for further review on which district crossings were in.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Sheriff Service Maintenance & Operations-$1,287.26 to Security Contract; Highway District#3 Maintenance & Operations-$15,000.00 to Capital Outlay. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Commissioner Skidmore and DA Hermanson stepped out of the meeting, then Commissioner Skidmore returned and DA Hermanson left the meeting to go to court.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Lien Fee: 15, Quality Water Service, 62.20, Blanket for water; 16, Southwest Business Products, 1013.00, Paper; 17, Kellpro Computer, 197.00, Labels; Serv.Fee: 318, Petsense, 119.98, Blanket For Supplies; 319, Harrell Automotive & Recovery, 1350.00, Blanket For Vehicle Maintenance; 320, Western Plains Youth & Family, 314.80, Juvenile Detention; Drug Court: 91, Staples, 139.81, Blanket For Supplies; 92, Omega Laboratories Inc, 132.00, Blanket for testing; 93, Gold-N-Treasures, 117.36, Key Fobs; 94, Ball Trophy & Engraving Co., 100.00, Plaques; 95, Farha Wholesale Co., 50.46, Paper Products; 96, Ramey Price Cutter Supermarkets, 113.95, Refreshments; 97, Layton Law Offices PLLC, 375.00, Attorney Attendance Fees; Detention Center: 1195, AMC Urgent Care Plus, 300.00, Screenings; 1196, Farha Wholesale Co., 1497.00, Blanket For Supplies; 1197, Finish Line Fuels LLC, 541.62, Blanket For Fuel; 1198, Kay County Sheriff, 250.00, Blanket for search; 1199, Staples, 324.67, Blanket For Supplies; 1200, Younger-Holmes Electrical Contractors, 770.00, Electrical Work; 1201, Locke Supply, 280.64, Parts; 1202, OESC, 621.00, Unemployment; General: 1937, PCDA City Center, 1416.00, Lease; 1938, R.K. Black Inc, 92.00, Copier contract; 1939, R.K. Black Inc, 92.00, Copier contract; 1940, R.K. Black Inc, 92.00, Copier contract; 1941, R.K. Black Inc, 129.00, Copier contract; 1942, R.K. Black Inc, 129.00, Copier contract; 1943, Quality Water Service, 99.35, Blanket for water; 1944, Sanders, Morgan, 165.67, Travel; 1945, Touchtone Communications, 36.55, Long distance; 1946, AT&T, 292.80, Monthly phone bill; 1947, Clearwater Enterprises, 2000.00, Natural Gas Service; 1948, Newkirk Herald Journal, 932.85, Blanket for publications; 1949, Newkirk Herald Journal, 1012.38, Publication; 1950, AT&T, 511.76, Monthly phone bill; 1951, AT&T, 11.60, Long distance; 1952, AT&T, 30.76, Long distance; 1953, Canadian County Juvenile Center, 695.16, Blanket For Juvenile Detentions; 1954, Jackson Boiler & Tank Co., 3481.76, Repairs; 1955, OK Natural Gas, 213.76, Gas delivery; 1956, Fleetcor Technologies, 1114.77, Blanket For Fuel; 1957, McDonald Computer Services LLC, 214.97, Blanket for computer maint.; 1958, AT&T, 95.00, Blanket For Phone Services; 1959, Cline, Holly L, 192.85, Travel; 1960, Cintas Corporation Loc, 186.87, Linen Service; Health: 387, MailFinance, 313.11, Meter rental; 388, Fulsom, Donna, 12.13, Travel; 389, Moore Medical Corp., 108.73, Bandages; 390, Sigrid Krause, 96.82, Travel; 391, AT&T Mobility, 199.27, Cell service; 392, Ponca City Utility Authority, 1346.68, Utility Bill; 393, OK Natural Gas, 191.02, Billing; 394, R.K. Black Inc, 58.20, Maintenance; 395, Walmart Community BRC, 113.61, Supplies; 396, Turf Surfers, 35.00, Lawn Care; 397, Southwest Business Products, 84.35, Supplies; 398, Newkirk Family Health Center, 90.00, Testing; 399, Lowes Companies Inc., 7.10, Testing; 400, The Meadows Center For Opportunity, 90.00, Shredding; 401, Farha Wholesale Co., 45.25, Supplies; 402, Merrifield Office Supply, 464.85, Supplies; 403, OKACAA, 1375.00, Registration; 404, R.K. Black Inc, 106.00, Maintenance; 405, Childrens Center Rehabilitation Hospital, 140.00, Registration; 406, Sigrid Krause, 227.48, Travel; 407, Lektron Industrial Supply Inc, 143.09, Bulbs; Highway: 1583, ACG Materials, 6370.43, Rock; 1584, City of Blackwell, 247.88, Electric & Water Usage; 1585, City of Blackwell, 436.62, Electric & Water Usage; 1586, Circuit Engineering District #8, 825.00, Posts; 1587, Sober Brothers, 2955.72, Rock; 1588, Galaxie Business, 67.90, ; 1589, Evans & Associates, 3208.78, Asphalt; 1590, Cintas, 77.83, Blanket for medical; 1591, SNB NA, 4113.38, Lease Purchase Payment; 1592, Johnson, Vance Howard, 98.55, Mileage; 1593, Tractor Supply Co, 59.99, Sprayer; 1594, Starr Lumber Co., 51.15, Painting supplies; 1595, Dish, 20.60, Billing; 1596, Standley Systems Inc, 30.19, Maintenance Agree.; 1597, Dub Ross Co. Inc., 5478.60, Pipe; 1598, ACG Materials, 2036.54, Rock; 1599, S & K Direct Steel LLC Inc, 212.00, Supplies; 1600, Southwest Business Products, 61.35, Supplies; 1601, Zahn, Dan, 13000.00, Grid Roller; 1602, Dish Network, 42.02, Service; 1603, Herc Rentals Inc, 96.05, Rental; 1604, Inskeep Appraisal Co., 495.00, Appraisal; 1605, Norfolk Iron & Metal, 1700.00, Tubing
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 10:11 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 1st day of May, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS