The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 3, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 31, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Sierra Salton, Assistant District Attorney (ADA); Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of March 27, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, noted 324 as the current head count, 46 arrested and released over the weekend and 132 for the week, arrested and released from April 1, 2017-29, daily average of 330, high for 24 hour period on April 1, 2017 of 339, 17 inmates sentenced to county time, 72 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison), backlog 1588.  The report showed 15 weekenders and sanctions, 17 paid contracts with BIA and Bridgeway-(1), currently are holding nine (9) inmates on writs (prison to court) and holding eight (8) on purge fees.

 

Agreement between Pictometry International and Kay County:  Kay County Assessor Susan Keen told part of this was a yearly maintenance to keep the internet service used by Sheriff, District Attorney, City of Blackwell-Tonkawa-Newkirk and the other part is to do another fly-over in 2018.  Commissioner Shanks asked if her office had the money to cover the expenses.  Assessor Keen said her office pays for the $2,000 maintenance fee and noted the last time, the fly-over expense (approximately $69,115) was paid out of the Use Tax Account; she stated a percentage of the fly-over amount is paid by the cities/towns. 

 

Motion was made by Johnson and seconded by Shanks approving Agreement between Pictometry International Corp. (“Pictometry”) and Kay County (“Customer”).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Adoption Agreement for Nationwide Financial Services, Inc. Governmental Volume Submitter 401(A) Plan.  Noted:  The change made in this Agreement is the Detention Facility employees are excluded from the matching contribution (because the KCDC Director opted out).  Commissioner Johnson questioned and Clerk Reese told KCDC did not want to participate in this plan.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Lake Rd., dipping sand, digging out holes and soft softs, hauling off asphalt and filling in holes on 106 Lane/Furguson Rd, preparing for BIA Resurfacing Project, cleaning out ditches on LA Cann and Tower Rds. and putting up bridge reflectors per inspection requirements.

 

Commissioner Shanks noted his crews fixed all the bad spots from water running across the roads and said today crews were working in the shop and then would begin fixing the bad spots from water running across the roads again.

 

Commissioner Skidmore told his crews are hauling rock, shale to roads and hauling rock to FEMA projects.  He said crews are laying sand, rock and continue to grade roads, clean ditches, pull trees, cleaning up and rebuilding fences on Hubbard and Waverly Roads.  Skidmore said crews are working on sprayer and have been spraying the new yard and intersections, picking up road trash, putting out high water signs, cleaning culverts from high water and checking roads for flooding.  He mentioned his Road Foreman has been meeting with those involved with the Windfarm discussing road matters and told the environmental crew was here part of the week. 

 

Motion was made by Shanks and seconded by Johnson approving ODOT paying John Deere for a 2016 John Deere 6145M Tractor and Mower Serial#1L06140MCFH837160 99-2531 in the amount of $159,000.00 out of the Revolving Fund, Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

No action was taken on Lease Purchase Agreement for Equipment by and between Warren Cat and BOCC for a Caterpillar 140M3 Motor Grader (Serial#0N9D00752)-$288,401.40, Dist#2. 

 

Motion was made by Johnson and seconded by Shanks approving the following Public Service Pipeline Crossing Line Installations applications:  KanOkla Networks, SW4/SW4 S6 T28N R2W ending SW4/SW4 S6 T28N R2W, Bender Rd., Dist#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-138, Kay County Public Building Authority-Tonkawa Public Schools-$493.92, reimbursement for annual audit expenses ending 6-30-16; Res#16, 17-139, Highway Dist#1-25.79, refund; Res#16, 17-140, Highway Dist#3-$450.00, extension to a culvert for driveway; Res#16, 17-141, Drug Court-$11,618.40, reimbursement for purchasing department error.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson rescinding the following Resolutions to Deposit Funds:  Res#16, 17-138, Kay County Public Building Authority-Tonkawa Public Schools-$493.92, reimbursement for annual audit expenses ending 6-30-16; Res#16, 17-139, Highway Dist#1-25.79, refund; Res#16, 17-140, Highway Dist#3-$450.00, extension to a culvert for driveway; Res#16, 17-141, Drug Court-$11,618.40, reimbursement for purchasing department error.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds with noted correction:  Res#16, 17-138, Kay County Public Building Authority-Tonkawa Public Schools-$493.94 (corrected from Agenda that read $493.92), reimbursement for annual audit expenses ending 6-30-16; Res#16, 17-139, Highway Dist#1-25.79, refund; Res#16, 17-140, Highway Dist#3-$450.00, extension to a culvert for driveway; Res#16, 17-141, Drug Court-$11,618.40, reimbursement for purchasing department error.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  Detention Center Personal Service-$3,500.00 to Part-time; Sheriff Maintenance & Operations-$520.00 to Overtime.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for March 2017, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 PBA: 23, Venus, Debra, 975.00, Contractual Services; Serv.Fee: 296, Birch, 411.68, Blanket For Phone Services; Detention Center: 1148, Combined Systems Inc, 1390.00, Training; 1149, AT&T, 1281.60, Blanket for internet; 1150, AT&T, 888.84, Blanket For Phone Services; 1151, Apple Market, 98.00, Blanket For Supplies; 1152, Bernard Food Industries, 1498.96, Blanket for food; 1153, Brandts, 216.06, Blanket For Supplies; 1154, Briggs Hardware, 48.14, Blanket For Supplies; 1155, Earthgrains Baking Company, 1273.28, Blanket for food; 1156, OK Natural Gas, 94.22, Blanket for gas bill; 1157, Standley Systems Inc, 224.99, Blanket For Copier Maintenance; 1158, Sysco Foods of Oklahoma, 21645.05, Blanket for food; 1159, Sysco Foods of Oklahoma, 963.70, Blanket for food; 1160, Take Ten Tire, 33.52, Blanket for repairs; 1161, Oklahoma Correctional Industries, 2584.80, Cleaning Products; 1162, Bob Barker Co, 968.70, Equipment; 1163, Tyco Simplex Grinnell, 453.44, Security; 1164, McDonald Computer Services LLC, 9.99, Cable; 1165, Card Service Center, 469.38, Blanket For Supplies; 1166, A+Printing, 168.00, Books; 1167, Gold Coast Armory, 1340.23, Ammunition; 1168, McDonald Computer Services LLC, 99.98, Ribbons; 1169, McDonald Computer Services LLC, 339.86, Supplies; 1170, Lampton Welding, 277.63, Repairs;

General: 1875, Dewitt, Corbin, 317.44, Travel; 1876, Newkirk Mini-Storage, 480.00, Rent; 1877, AT&T, 292.80, Monthly phone bill; 1878, AT&T, 1594.92, Telephone Service; 1879, Southwest Business Products, 586.05, Supplies; 1880, AT&T, 509.69, Monthly phone bill; 1881, AT&T, 60.04, Blanket For Phone Services; 1882, Quality Water Service, 31.10, Water; 1883, AT&T, 79.00, Internet; 1884, Southwest Business Products, 20.60, Name plates; 1885, Chuck Hoddy Glass Co., 210.00, Repairs; 1886, Fleetcor Technologies, 1473.81, Blanket For Fuel; 1887, Fleetcor Technologies, 1080.91, Blanket For Fuel; 1888, AT&T Mobility, 521.20, Blanket for internet; 1889, Southwest

Business Products, 89.00, Supplies; 1890, OSU/CLGT, 375.00, Training; 1891, Cintas Corporation Loc, 193.78, Linen Service; 1892, Voss            Lighting, 395.25, Bulbs; 1893, Southwest Business Products, 239.39, ; 1894, Hampton Inn, 91.00, Lodging; 1895, Leven, John, 500.00, Superintendent; 1896, Southwest Business Products, 15.85, Correction labels; Health: 354, AT&T Mobility, 199.75, Cell Phone; 355, Oklahoma State Department Of Health, 37500.00, Payroll; 356, Glasgow, Genevieve, 52.64, Travel; 357, Centerpoint Energy Arkla, 135.01, Billing; 358, Harley, Wanda, 22.37, Travel; 359, Walters, Ashley, 132.54, Travel; 360, Wehunt, Amy, 174.46, Travel; 361, R.K. Black Inc, 128.00, Maintenance; 362, R.K. Black Inc, 44.00, Maintenance; 363, AT&T, 388.18, Phone;

Highway: 1497, OK Natural Gas, 244.79, Gas bill; 1498, Quality Water Service, 55.05, Water; 1499, OK Natural Gas, 66.76, Gas service; 1500, Dish, 17.03, Satellite service; 1501, Unifirst Holdings Inc, 706.30, Uniform Cleaning; 1502, Circuit Engineering District #8, 1624.50, Reflectors; 1503, Southwest Business Products, 20.45, Towels; 1504, Pioneer Technology Center, 40.00, Training; 1505, Centerpoint Energy Arkla, 159.25, Gas bill; 1506, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1507, Encounter Wireless Service, 68.00, Internet; 1508, Sober Brothers, 2921.16, Rock; 1509, Total Com Inc., 250.00, Radio Service; 1510, Pioneer Technology Center, 40.00, Training; 1511, AT&T, 291.04, Billing; 1512, Action Truck Parts, 286.08, Blanket for parts; 1513, Locke Auto Parts, 289.58, Blanket for parts; 1514, Pioneer Fire And Safety, 414.00, Blanket for inspections; 1515, Locke Auto Parts, 296.05,

Blanket for parts; 1516, Filter Care Of Missouri, 116.95, Blanket for parts; 1517, Dub Ross Co. Inc., 404.43, Pipe; 1518, Rays Used Equipment, 595.00, Parts; 1519, Encounter Wireless Service, 36.00, Internet; 1520, Helena Chemical Co, 206.38, Chemicals; 1521, Hercules Tire Sales Inc, 535.00, Tire; 1522, ACG Materials, 2069.31, Rock; 1523, P & K Equipment, 87.95, Parts; 1524, Take Ten Tire, 2609.92, Tires; 1525, P & K Equipment, 326.95, Blades; 1526, Warren Power And Machinery, 245.91, Window; 1527, Cross Oil, 1280.00, Oil; 1528, G & B Auto, 478.10, Tires

 

10:00 a.m. – Bid#2017-14 Washunga Bay Resurfacing Project, Dist#1 was opened as follows:  Evans & Associates-$1,504,724.00 was the only bid.  Commissioner Johnson stressed he wanted it noted 15 bids were sent out.

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2017-14 Washunga Bay Resurfacing Project, Dist#1, for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 10:04 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

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Approved this 10th day of April, 2017.

 

 

                                                              _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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