The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 27, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 24, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Kristi Woolley, Oklahoma Juvenile Affairs; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of March 20, 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs Claim for January 2017 in the amount of $6,570.94. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, noted 329 as the current head count, 67 arrested and released over the weekend and 111 for the week, arrested and released from March 1, 2017-306, daily average of 318, high for 24 hour period for March 24, 2017 of 350, 15 inmates sentenced to county time, 70 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison), backlog 1493 and at 111% capacity. The report showed 13 weekenders and sanctions, 19 paid contracts with BIA and Bridgeway, currently are holding seven (7) inmates on writs (prison to court).
Motion was made by Shanks and seconded by Johnson approving to enter into a special meeting of the Kay County Home Finance Authority (9:04 a.m.). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving to re-enter into the regular meeting of the BOCC (9:08 a.m.). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Interlocal Governmental Agreement and mutual aid for law enforcement assistance between Kay County Sheriff’s Office and Blackwell Police Department. Sheriff Kelley explained the agreement and stated he has done this with several other agencies. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving FY2018 Contract Renewal for Detention Transportation with BOCC (1st of 2 options). DA Hermanson noted he approved to as form. Sheriff Kelley said he was okay with as long as he had the money to transport. Commissioner Shanks said isn’t the funding the same as it has been in the past and Kelley said yes. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
District No. 3 land and repayment plan to the Use Tax Account: Chairman Skidmore told he has been in contact with Rick DeWitt, Rural Development Specialist, regarding the USDA loan. Skidmore stated the bond counsel has submitted the preliminary transcript to DeWitt’s office and he has reviewed the transcript. The transcript has been submitted to the Office of General Counsel for review and a request for closing instructions. DeWitt told Skidmore he expects to receive the closing instructions back any day and added he has visited with the attorney about the instructions. DeWitt told Skidmore once he receives the closing instructions he will forward a letter that will include any requirements needed for completion. He told once it is acknowledged the closing instructions can be met and a closing date can be established.
DA Hermanson said the letter will include any technicalities and said when it is received back the closing date should follow within 30 days.
DA Hermanson suggested putting this item back on the agenda in 30 days.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Lake Rd., at the intersection of Prospect and Rock Cliff, Fairway and Riverview Place, digging out holes, hauling off asphalt and filling in holes on 106 Lane/Furguson Rd., preparing for BIA Resurfacing Project and cleaning out ditches and culvert pipes on Bear Creek Rd.
Commissioner Shanks noted his crews finished up rocking and pulling ditches on Earth Rd., began bridge work on Trader Bend, blading and boom mowing. He noted River Rd. will be closed for two (2) days so crews can put in pipe.
Commissioner Skidmore told his crews are hauling rock, shale to roads and hauling rock to FEMA projects. He said crews are laying sand and rock and continue to grade roads. On Hubbard and Waverly crews are cleaning ditches, pulling trees and taking out fencing. Skidmore said crews serviced graders and changed tires to get them ready to turn back in on the leases, and, worked on dump truck brakes. He noted the environmental crew was here for part of the week.
Bids to overlay Enterprise and Rock Cliff Roads: Commissioner Johnson said both of these projects are off Lake Road and within a mile apart. He noted he would use $100,000 from the CBRI Account toward these projects. Commissioner Shanks asked if $100,000 would be enough to complete the job; Johnson said anything over that amount would come of his maintenance account.
Motion was made by Johnson and seconded by Shanks approving to go out on bid to overlay Enterprise Road south of Lake Road .52 miles to be paid from the CBRI account off the five year plan, D#1 and to go out on bid to overlay Rock Cliff Road south of Lake Road .75 miles to be paid from the CBRI account off the five year plan, D#1. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Bidding at an on-line public auction: Chairman Skidmore said he has been looking for a Grid Roller for some time. He contacted Assistant District Attorney Billie Chrz and asked about making a bid on-line. He said Ms. Chrz contacted the State Auditor’s Office and was told it was okay. Commissioner Johnson asked if Skidmore would need to set the maximum amount price before making bid. It was the consensus of Commissioners Skidmore and Shanks and DA Hermanson he would not need to set a maximum amount, but could set out amount on the purchase order.
Motion was made by Johnson and seconded by Shanks approving bidding at an on-line public auction to purchase a 1980 Hyster 72 x 65 Grid Roller, D#3. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Local Elected Officials Consortium Agreement: Commissioner Shanks said he spoke with Jennifer Miller, Oklahoma Economic Development Authority, and was told this was a work force program to help Kay County students (Pioneer Technology Center) and people find jobs.
Motion was made by Shanks and seconded by Johnson approving the Local Elected Officials Consortium Agreement. DA Hermanson approved as to form. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Shanks noted the funding for this program is through the state and said it comes back to the local level.
Hiring an engineering firm for the six simple bridge projects through Bureau of Indian Affairs (BIA): Shanks said he spoke with Cindy Byrd, State Auditor & Inspector, regarding hiring an outside firm and she said to do an engineering selection process. Commissioner Johnson asked Shanks if he could get the same service by using CED; Shanks said yes and noted BIA will pay for the engineering. Shanks listed the engineering selection as follows: BKL-20 week’s completion; Brawley Engineering-one-two year’s completion; EST 4-6 months per bridge completion.
Motion was made by Shanks and seconded by Johnson approving selection of BKL as the engineering firm for the six simple bridge project through the BIA, Dist#2 (subject to approval of the District Attorney). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Public Service Pipeline Crossing Line Installations applications: KanOkla Networks, SE4/SE4 S5 T28N R2W ending NW4/NW4 S9 T28N R2W, Bender Rd., D#3. Chairman Skidmore said he contacted KanOkla and approved this permit at no charge and worked out an agreement that if the county needed the lines moved KanOkla would do so. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#16, 17-137, Kay County Home Finance Authority-$3,772.26, withdrawing remaining balance from the Bank of America checking account (to avoid the inactive account going to unclaimed property). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Detention Center Personal Service-$3,500.00 to Part-time; Sheriff Maintenance & Operations-$520.00 to Overtime. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
DA Hermanson left the meeting.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 LEPC Grant Cash Fund: 2, Hilton Garden Inn Tulsa Airport, 910.00, Lodging; Lien Fee: 14, County Clerks & Deputies Assoc., 150.00, Registration; Reimburse: 31, Staples, 88.76, Blanket For Supplies; Resale: 19, Forte, 2.58, E check fees; Serv.Fee: 284, Southwest Business Products, 78.28, Blanket For Supplies; 285, Galaxie Business, 61.51, Blanket For Copier Maintenance; 286, McDonald Computer Services LLC, 199.98, Blanket for computer maint.; Drug Court: 86, Redwood Toxicology Laboratory, 1520.00, Drug Testing; 87, Layton Law Offices PLLC, 125.00, Attorney Fees; 88, Call2 Test, 200.00, Scheduling; Detention Center: 1062, Locke Supply, 238.05, Supplies; 1063, Gold Coast Armory, 484.43, Ammunition; 1064, Card Service Center, 983.16, Blanket For Supplies; 1065, Locke Supply, 251.58, Supplies; 1066, Bumper To Bumper, 116.39, Parts; 1067, Bob Hurley, 99.95, Repairs;
General: 1756, Blair, Cody D, 75.18, Mileage; 1757, Lewis Associate Architects, 5400.00, Architectural Services; 1758, Mid-Continental Restoration Co Inc, 13560.00, Repairs; 1759, Oklahoma State University, 6143.00, Contractual Services; 1760, R.K. Black Inc, 57.04, Blanket For Copier Maintenance; 1761, Newkirk Herald Journal, 622.20, Blanket for publications; 1762, OPERS, 1687.48, Retirement; 1763, A+Printing, 1083.00, Blanket For Supplies; 1764, Staples, 135.98, Blanket For Supplies; 1765, AT&T, 95.00, Blanket For Phone Services; 1766, Hudson, Christie M, 174.28, Travel; 1767, Kennedy, Christine L., 125.19, Mileage; Health: 346, Falco Alarm Co., 213.00, Monitoring; 347, OK Natural Gas, 210.51, Gas bill; 348, Ponca City Utility Authority, 1163.97, Utility
Bill; 349, Fulsom, Donna, 64.01, Travel; 350, Newkirk Family Health Center, 45.00, Testing; 351, The Meadows Center For Opportunity,90.00, Shredding; 352, Harbeson Plumbing LLC, 406.24, Repairs; 353, AT&T, 199.75, Phone; Highway: 1415, Hats Auto Supply, 186.48, Blanket for parts; 1416, City of Blackwell, 293.36, Utility Bill; 1417, City of Blackwell, 574.75, Utility Bill; 1418, Ponca City Utility Authority, 576.97, Utility Bill; 1419, Ultimate Pest Management LLC, 58.00, Pest Control; 1420, Cintas Corporation Loc, 921.31, Blanket for uniform service; 1421, Garland Construction, 675.00, Concrete; 1422, Mike Redding, 502.00, Shale; 1423, Standley Systems Inc, 30.19, Maintenance Agree.; 1424, Cintas, 74.23, Supplies; 1425, Southwest Trailers & Equipment, 1271.70, Tarp system; 1426, McConnell & Associates, 763.20, Sealant; 1427, ACG Materials, 6790.98, Rock; 1428, Complete Culverts Cleaning LLLC, 1518.00, Cleaning; 1429, Yellowhouse Machinery Co, 497.31, Parts; 1430, ACG Materials, 2059.01, Rock; 1431, Dish Network, 42.02, Service; 1432, Sunbelt Equipment & Supply, 5920.00, Tank; 1433, Cross Oil, 11094.04, Fuel; 1434, Merrifield Office Plus, 30.99, ; 1435, Warren Power And Machinery, 214.32, Parts; 1436, Two Rivers Coop, 184.50, Barb wire; 1437, Two Rivers Coop, 300.00, Weed Control; 1438, NAPA, 341.24,
Battery; 1439, Starr Lumber Co., 13.92, ; 1440, Helena Chemical Co, 150.75, ; 1441, Johnson, Vance Howard, 98.76, Mileage; 1442, Take Ten Tire, 59.15, Tire repair; 1443, Warren Power And Machinery, 190.48, Parts; 1444, Shanks, Jason R, 221.50, Mileage; 1445, River Ridge Construction Llc, 200.00, Rental
Questions and discussions were made regarding some of the purchase orders.
10:02 a.m. – Bid#2017-13, Sale of Tractor, Dist#1 was opened as follows: P&K Equipment-$26,000.00; Frontier Equipment-No Bid.
Motion was made by Johnson and seconded by Shanks to accept P&K Equipment-$26,000.00 on Bid#2017-13, Sale of Tractor, Dist#1. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 10:05 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 3rd day of April, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS