The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 20, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 17, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Steve Kelley, Kay County Sheriff; Harold Hughs, Kay County Detention Center; Dennis Bonewell, Emergency Management Director; Kelsea Work, Oklahoma Court Services; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of March 13, 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Kelsea Work, Oklahoma Court Services, reported clients completed 392 hours, District Attorney sanctioned community service hours completed were 35 and total number of regular clients that submitted community service hours was 128. She noted completed events at the Humane Society, Habitat for Restore, Albright Church breakfast and the Big Ponca clean-up where clients cleaned. Ms. Work mentioned upcoming events where clients will be working at the Albright Church breakfast, Hospice parking lot, Habitat, Humane Society and Kara’s Game. She told Kara’s Game is new and it is games for special needs children similar to Special Olympics; these events will be held at YMCA in Ponca City, Blackwell and Tonkawa.
No action was taken on Oklahoma Juvenile Affairs Claim for January 2017 in the amount of $6,570.94.
Jail Director Report: Harold Hughs, KCDC, noted 318 as the current head count, 31 arrested and released over the weekend and 98 for the week, arrested and released from March 1, 2017-213, daily average of 317, high for 24 hour period for March 13, 2017 of 341, 13 inmates sentenced to county time, 64 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed eight (8) weekenders and sanctions, 15 paid contracts with BIA and Bridgeway, currently are holding eight (8) inmates on writs (prison to court) and holding three (3) inmates on purge fees.
Kay County Court Clerk Marilee Thornton announced the closing of the Ponca City Court Clerk’s office effective June 30, 2017. She said this was a difficult decision to make and noted budget issues was the deciding factor. Ms. Thornton said the last business day would be June 23, 2017.
Motion was made by Johnson and seconded by Shanks approving Chairman to sign Agreements by and between the BOCC with the following for use of remote terminal capabilities with the Kay County Assessor’s office: Heart Land Real Estate & Auction Co. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 16, 17-137 to support Ponca City Main Street in applying for a grant to develop an Arts and Culture District through the Cultural District Development Grant funded by the Oklahoma Arts Council. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Tower Rd., Adobe Rd. and Kildare Rd., doing ditch work on Kildare Rd. and Bear Creek, cleaning out culvert pipes on “Q” Street, Furguson and “U” Street, digging out soft spots, hauling off asphalt and filling in holes on Furguson Rd. and preparing for BIA Resurfacing Project.
Commissioner Shanks noted his crews were working on Earth Road east of “T” Street and noted crews was tearing out Bridge 250, boom mowing and blading.
Commissioner Skidmore told work continues on the concrete pad for the fuel tanks and the tank will need to be set before completion, hauling rock, shale and sand to roads and rock to FEMA Projects, laying sand and rock and grading roads. He noted he has a crew hanging steel and working on a culvert on south “O” Street, Indian, Fork and 44th Street. He told graders have been serviced, changed tires and turning John Deere grader leases back in. Skidmore said crews are also getting sprayer ready for the season.
Motion was made by Johnson and seconded by Shanks Tabling Local Elected Officials Consortium Agreement for further review. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Cooperative Agreement between BIA and Kay County on six (6) simple bridges, Dist#2. DA Hermanson noted he reviewed and approved as to form. Hermanson stated the county share was $100,000.00 and Shanks said that was not actual dollars it was the county doing the dirt work and etc. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Certificate of Substantial Completion on the Roof Replacement Project for DHS building. Shanks noted the architect has signed off and completed job and now ready for payment. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving hiring Evans and Associates to do labor for 8th Street handicapped parking spaces in City of Newkirk and purchasing materials off the six month bid list for approximately $3,125.00 (to be paid out of Dist#2 blacktop maintenance account). Shanks said this falls under the Public Competitive Bidding Act and this project is beside the Main Street Bakery. Commissioner Johnson asked Shanks if he would be reimbursed. Shanks said that he would not and that District#2 would be paying for the materials. Shanks told that was the reason for the Interlocal Agreement between the BOCC and City of Newkirk signed last week. Johnson said he thought Dist#2 would just be doing the work. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
No action was taken on the following Public Service Pipeline Crossing Line Installations with Thunder Ranch Wind Project, LLC (underground collection line): S. 108th Str., W. White Eagle Rd., S. 92nd Str., S. 76th Str., W. Cowboy Hill Rd., W. County Line Rd. (Section, Township, Range attached-several listed).
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for February 2017: Court Clerk. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#16, 17-131, Hwy. Dist#3, 2012 John Deere Grader 307-08 )Serial#1DW672GXACE644431), lease agreement up and turning back in; Res#16, 17-132, Hwy. Dist#3, 2012 John Deere Grader 307-07 (Serial#1DW672GXLCE644432), lease agreement up and turning back in; Res#16, 17-133, Hwy. Dist#3, 2012 John Deere Grader 307-06 (Serial#1DW672GXHCE644433), lease agreement up and turning back in; Res#16, 17-134, Hwy. Dist#3, 2012 John Deere Grader 307-05 (Serial#1DW672GXTCE644355), lease agreement up and turning back in; Res#16, 17-135, Hwy. Dist#3, 2012 John Deere Grader 307-04 (Serial#1DW672GXJCE644389), lease agreement up and turning back in; Res#16, 17-136, Hwy. Dist#3, 2012 John Deere Grader 307-03 (Serial#1DW672GXHCE644352), lease agreement up and turning back in. Questions were asked and Skidmore told the leases are due and he is turning back in. Johnson asked if what he had paid up to this point was just for the leases and Skidmore replied, yes. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#16, 17-130, Open Dump Reward-$63.13, open dump reward. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on March 30, 2017, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Serv.Fee: 272, Leach Paper Co., 106.49, Blanket For Supplies; 273, Garcia, John, 153.00, Blanket For Juvenile Transport; 274, Edwards, Chris, 60.00, Blanket For Juvenile Transport; 275, Tebow, Alma, 564.00, Blanket For Juvenile Transport; 276, Tebow, Daniel L., 993.00, Blanket For Juvenile Transport; 277, Fleetcor Technologies, 1273.91, Blanket For Fuel; 278, Praetorian Digital, 846.00, Membership dues; 279, Harrell Automotive & Recovery, 2600.00, Blanket For Vehicle Maintenance; 280, Applied Concepts, 217.00, Radars; 281, Tulsa Co. Juvenile Bureau, 1365.00, Juvenile Detention; 282, Security Transport Services, 512.10, Transports; 283, Burkes Classic Restoration, 1447.78, Blanket For Vehicle Maintenance; Detention Center: 1054, Card Service Center, 712.23, Blanket For Supplies; 1055, Card Service Center, 415.14, Blanket For Supplies; 1056, Farha Wholesale Co., 1482.20, Blanket For Supplies; 1057, Finish Line Fuels LLC, 497.83, Blanket For Fuel; 1058, Ultimate Pest Management
LLC, 150.00, Blanket For Pest Control; 1059, COPS Products LLC, 594.74, Uniforms; 1060, Merrifield Office Supply, 15.30, Calculator; 1061, OK Sheriffs & Peace Officer Assoc, 175.00, Dues; County Sales Tax Fund: 9, Kay County JFA #124183, 313017.07, Tax Collections; General: 1739, Harrell Automotive & Recovery, 35.00, Blanket For Vehicle Maintenance; 1740, Cintas Corporation, 227.74, Blanket for firstaid supplies; 1741, Card Service Center, 36.56, Blanket for out of county; 1742, Youth Services Of Osage County Inc, 486.90, Blanket For Juvenile Detentions; 1743, Welch State Bank, 2676.40, Blanket for lease payment; 1744, Lowes Companies Inc., 594.60, Blanket For Supplies; 1745, Touchtone Communications, 38.11, Long distance; 1746, Clearwater Enterprises, 945.16, Natural Gas Service; 1747, AT&T Mobility, 9.58, Blanket for cell bill; 1748, Wells Plumbing, 1917.92, Repairs; 1749, AT&T, 15.37, Long distance; 1750, AT&T, 30.50, Long distance; 1751, OK Natural Gas, 267.51, Gas delivery; 1752, Sac & Fox Juvenile Detention, 1773.24, Blanket For Juvenile Detentions; 1753, Texas County Juv. Det. Center, 2495.00, Blanket For Juvenile Detentions; 1754, Eastern Okla Youth Services, 1833.96, Blanket For Juvenile Detentions; 1755, Canadian County Juvenile Center, 251.03, Blanket For Juvenile Detentions; Health: 323, Juniors Locks & Alarms, 11.65, Keys; 324, Ok. State Dept. of Health, 37500.00, Payroll; 325, Oklahoma State Dept of Health, 37500.00, Payroll; 326, Pitney Bowes, 80.37, Lease; 327, Ok. State Dept. of Health, 37500.00, Payroll; 328, City of Blackwell, 315.65, Utility Bill; 329, Language Line Services, 349.65, Translastion; 330, R.K. Black Inc, 58.20, Copier maintenance; 331, R.K. Black Inc, 44.00, Maintenance; 332, AT&T, 283.76, Phone; 333, Lowes Companies Inc., 56.51, Supplies; 334, Walmart Community BRC, 30.24, Supplies; 335, Walmart Community BRC, 114.96, Supplies; 336, The Meadows Center For Opportunity, 180.00, Shredding; 337, Farha Wholesale Co., 20.45, Janitorial Supplies; 338, Merrifield Office Supply, 469.01, Janitorial Supplies; 339, Southwest Business Products, 446.89, Janitorial Supplies; 340, Bethany Public Schools, Speech Language Pathology, 55.00, Registration; 341, AT&T, 382.16, Phone; 342, ANCO Services, 2085.00, Janitorial Services; 343, McKesson Medical-Surgical, 78.93, Sharps Containers; 344, Martin, Mike, 433.00, Repairs; 345, R.K. Black Inc, 106.00, Copier maintenance; Highway: 1386, Warren Cat, 2935.60, Repairs; 1387, Kay Electric Cooperative, 357.00, Electric Service; 1388, AT&T, 230.39, Phone; 1389, Birch Telecom, 106.74, Telephone Service; 1390, Cintas Corporation Loc, 1162.42, Uniform Service; 1391, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1392, Logan County Asphalt Co., 2550.85, Asphalt; 1393, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1394, Filter Care Of Missouri, 80.70, Blanket for filter cleaning; 1395, Ford Refrigeration Service, 652.00, Repairs; 1396, ACG Materials, 6876.54, Rock; 1397, ACG Materials, 1984.44, Rock; 1398, McConnell & Associates, 24040.80, Sealant; 1399, Cintas Corporation, 46.07, Supplies; 1400, Dish, 20.60, Satellite service; 1401, Ford Refrigeration Service, 170.00, Repairs; 1402, ACG Materials, 1960.98, Rock; 1403, ACG Materials, 1994.10, Road rock; 1404, Lampton Welding, 355.36, Blanket for parts; 1405, Cintas Corporation, 94.76, Medical; 1406, Postmaster, 49.00, Stamps; 1407, Yellowhouse Machinery Co, 412.29, Mirrors; 1408, ACG Materials, 2066.21, Rock; 1409, Direct Discount Tire, 6004.00, Tires; 1410, Filter Care Of Missouri, 68.60, Filter Service; 1411, Two Rivers Consumers Coop Assn, 408.88, Weed killer; 1412, RCB Bank, 3096.08, Lease Purchase Payment; 1413, Caterpillar Financial Services Corp, 6723.38, Lease Purchase Payment; 1414, G & B Auto, 1725.00, Tires
Questions and discussions were made regarding some of the purchase orders and payroll matters.
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:17 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 27th day of March, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS