The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 13, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 10, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director; Chris Stegall, Washington National Insurance Co.; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of March 6, 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, noted 326 as the current head count, 35 arrested and released over the weekend and 85 for the week, arrested and released from March 1, 2017-131, daily average of 321, high for 24 hour period for March 10, 2017 of 337, 12 inmates sentenced to county time, 67 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison) backlog at 1509. The report showed five (5) weekenders and sanctions, 20 paid contracts with BIA and Bridgeway, currently are holding eight (8) inmates on writs (prison to court) and holding five (5) inmates on purge fees.
Chris Stegall, Washington National Insurance Co.: Mr. Stegall began by giving some background and history about the company and the supplemental insurance benefits that’s offered. He said the company has signed up with several counties in the state and mentioned county name. Mr. Stegall said what sets their company out differently is they offer a “return of premium” if the insurance is not used over a 20 year period or by age of 75. For example, if an employee takes out their cancer policy but never gets cancer after 20 years they can get their paid in premium paid-in amount returned to them tax free. He answered questions and told he would set up dates to come back and speak to employees at a later time.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing on Tower Rd., cleaning out ditches on Oakland Rd., Hartford, “U” and “T” Street and Highland, doing bridge work on “T” Street and Highland and cleaning out culvert pipes on prospect, Coleman and “Q” Street.
Commissioner Shanks noted his crews were working on Earth Road east of “T” Street and noted crews finished pulling ditches and building up roads on “U” Street and putting pipe in on River Road.
Commissioner Skidmore told work continues on fuel pads, hauling rock, shale and sand to sites and hauling rock for FEMA Projects, laying sand and rock and grading roads. He said crews have been cleaning low water crossings and hanging steel and working on a culver on south “O” Street. He said crews are servicing graders, changing tires and getting ready to turn back in on leases.
Quotes on a gas line at Dist#3 new warehouse location: Skidmore said quotes were received from Mach I Construction-$12.00 a foot; Clint Co.-$10.00 a foot; KanOkla-$5.00 a foot.
Motion was made by Johnson and seconded by Shanks approving lowest quote from KanOkla-$5.00 a foot to run a gas line at Dist#3 new warehouse location. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Sales Agreements to lease purchase two (2) new 140M3 Cat Motor Graders off of State-Wide Contract No. 192, Dist#2. DA Hermanson reviewed the agreement and approved as to form. Johnson asked the costs involved. Shanks said his graders ran out of lease and is turning back in. He said the new lease for the new graders will be $2,056.69 per month per grader for five (5) years. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Agreement No. 361041 by and between BOCC and ODOT- Lease with Purchase Option for Road Machinery or Equipment on a 2016 John Deere 614M Tractor & Mower purchased through the County Road Machinery & Equipment Revolving Fund, Dist#1. DA Hermanson said he approved as to form but noted the Agenda read 2016 John Deere 614M Tractor & Mower and stated it should read a John Deere “6145M”. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving an on Interlocal Agreement by and between BOCC and City of Newkirk. DA Hermanson told BOCC the date on the agreement needed to be filled in to show the year being referenced, otherwise, he noted he was fine with language. Shanks stated with the agreement in place the county is able to help the city on 9th Street south of the Bakery identifying handicapped parking spaces. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for February 2017: Assessor; Election Board; County Clerk; Health Department. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#16, 17-128, Court Clerk, Computer & Monitor, not needed so returning to AOC. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#16, 17-127, Highway Dist#3-107,741.24, BIA-H3103-64 44th Street Reconstruction Project; Res#16, 17-129, Highway Dist#3-$123.01, refund from Kirby-Smith Machinery. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Cash Fund Estimate of Needs and Request for Appropriation: Highway-$414,074.35, D#1-$101,076.93; D#2-$100,959.54; D#3-$212,037.88; Highway-CBRIF-$16,777.19; Mortgage Certification Fee-$420.00; Resale-$7,271.46; Cash Improvement-$1.39; Detention Center-$69,287.62; Drug Court-$10,999.17; County Clerk Lien Fee-$1,926.00; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$488.05; PBA-Ponca City School-$3,400.24; PBA-Tonkawa Schools-$2.31; Preservation Fee-$3,600.00; VI Reimbursement-$1,541.11; County Sales Tax-$313,017.07; Sheriff Service Fee-$22,164.35; Use Tax-$35,098.62. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations: Sheriff Jail Cash-$5,605.37 to Sheriff Service Fee. Sheriff Kelley told the BOCC that he and Treasurer Christy Kennedy have been working with the auditor’s office on how to move these funds that were from the Sheriff’s Jail Cash Accounts (when Sheriff/Jail were together) to the Sheriff Service Fee Account. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Reimburse: 30, Merrifield Office Supply, 534.42, Supplies; Resale: 18, Security Abstract Co., 9760.00, Title Search; Serv.Fee: 261, G & B Auto, 67.93, Blanket For Vehicle Maintenance; 262, OK Board Of Tests For Alcohol, 62.00, Certification; 263, Quality Water Service, 82.20, Blanket for water; 264, CommunityWorks, 1533.42, Blanket For Juvenile Detentions; 265, Watchguard Video, 1520.00, Blanket for license; 266, Glock Industries, 500.00, Training; 267, Fleetcor Technologies, 1320.37, Blanket For Fuel; 268, Dept. of Public Safety, 350.00, Blanket for OLETS Service; 269, Mobile Radio Service Inc, 266.25, Repairs; 270, American Telephone, 39.00, Repairs; 271,
LiveView GPS Inc, 119.85, Subscription; Sheriff Grant Fund: 1, Watchguard Video, 3300.00, Blanket for camera;
Drug Court: 81, Omega Laboratories Inc, 297.00, Blanket for testing; 82, Redwood Reditest Screening Devices, 1995.00, Drug Testing; 83, Omega Laboratories Inc, 33.00, Drug Testing; 84, Rapid Wristbands, FSP Promotions LLC, 243.80, Wristbands; 85, OK Court Services Inc, 7000.00, Coordinator Fees; Detention Center: 1032, Stolhand Heating & Air, 1980.00, Service call; 1033, Trane Building Services, 1846.15, Repairs; 1034, Bllue Shield Tactical Systems LLC, 450.00, Training; 1035, Baumert, Cummings & Hiatt, 682.10, Blanket For Professional Services; 1036, Fastenal Indus & Const Supplies, 230.67, Blanket For Supplies; 1037, Finish Line Fuels LLC, 595.40, Blanket For Fuel; 1038, Kay Electric Cooperative, 48.00, Blanket for electric bill; 1039, Lowes Companies Inc., 377.87, Blanket For Supplies; 1040, OK Natural Gas, 1635.77, Blanket for gas bill; 1041, Verizon Wireless, 445.28, Blanket for cell bill; 1042, A+Printing, 120.00, Business cards; 1043, Card Service Center, 498.69, Blanket For Supplies; 1044, Card Service Center, 1000.00, Blanket For Supplies; 1045, Kay County Sheriff, 250.00, Blanket for search; 1046, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 1047, Stolhand Heating & Air, 685.67, Service; 1048, McDonald Computer Services LLC, 39.98, Supplies; 1049, Gold Coast Armory, 508.88, Ammunition; 1050, Merrifield Office Supply, 350.32, Supplies; 1051, McDonald Computer Services LLC, 519.98, Computer; 1052, Pioneer Fire And Safety, 676.00, Inspections; 1053, Locke Supply, 196.45, Supplies; General: 1697, Western Plains Youth & Family, 196.75, Blanket For Juvenile Detentions; 1698, Kay County Detention Center, 600.00, Blanket for internet; 1699, Top Secret Document Destruction Svcs, 42.00, Shredding; 1700, ThyssenKrupp Elevator, 1648.73, Elevator Maintenance; 1701, Air Med Care, 7450.00, Insurance; 1702, Fusion, 243.00, Phone; 1703, Oklahoma State University, 61.23, Fuel; 1704, OK Natural Gas, 295.37, Gas delivery; 1705, Wells Plumbing, 831.60, Blanket for repairs; 1706, Mail Finance, 1125.00, Lease; 1707, Watchguard Video, 190.00, Blanket for repairs; 1708, Briggs Hardware, 323.39, Blanket For Supplies; 1709, Wells Plumbing, 540.00, Repairs; 1710, Sanders, Morgan, 692.64, Travel; 1711, AT&T, 1531.24, Telephone Service; 1712, AT&T, 16.95, Long distance; 1713, AT&T, 30.50, Long distance; 1714, Quality Water Service, 62.30, Blanket for water; 1715, Quality Water Service, 39.30, Water; 1716, Quality Water Service, 18.70, Blanket for water; 1717, AT&T, 70.00, Phone; 1718, Galaxie Business, 143.22, Copier contract; 1719, Quality Water Service, 41.00, Water; 1720, OSU-CTP, 75.00, Training; 1721, Okla. Juvenile Justice SVCS, 1046.70, Blanket For Juvenile Detentions; 1722, Take Ten Tire, 3480.18, Blanket For Vehicle Maintenance; 1723, Transunion Risk, 70.90, Blanket for Software Services; 1724, Craig Co. Detention Center, 750.00, Blanket For Juvenile Detentions; 1725, Newkirk Herald Journal, 1085.40, Blanket for publications; 1726, Cintas Corporation Loc, 196.69, Linen Service; 1727, Betsy Ross Flag Girls Inc., 454.00, Flags; 1728, Kay County Detention Center, 600.00, Blanket for internet; 1729, Smethers, Sean, 75.00, Tech Service; 1730, Ford Refrigeration Service, 370.00, Repairs; 1731, Burkes Classic Restoration, 1906.48, Maintenance; 1732, Jamey Denoya, 1580.00, Repairs; 1733, Merrifield Office Supply, 92.00, Black Ink Cartridge; 1734, G & B Auto, 15.00, Tire repair; 1735, Leaming, Carol L., 44.94, Mileage; 1736, Hudson, Christie M, 232.79, Travel; 1737, Stieber, Leah M, 39.86, Travel; 1738, NW District Co Assessor Assoc, 70.00, Registration; Health: 315, Ok. State Dept. of Health, 37500.00, Payroll; 316, Oklahoma State Dept of Health, 37500.00, Payroll; 317, Ok. State Dept. of Health, 37500.00, Payroll; 318, Ok. State Dept. of Health, 37500.00, Payroll; 319, Centerpoint Energy Arkla, 165.27, Service; 320, Walters, Ashley, 207.96, Travel; 321, Newkirk Family Health Center, 45.00, X-rays; 322, OUHSC- Oklahoma Autism Network, OUHSC- College Of,
75.00, Registration; Highway: 1360, Action Truck Parts, 67.46, Blanket for parts; 1361, Lowes Companies Inc., 157.27, Supplies; 1362, Mike Redding, 476.00, Shale; 1363, Rural Water District #3, 103.44, Water; 1364, OK Natural Gas, 33.97, Gas service; 1365, Farha Wholesale Co., 40.90, Paper towels; 1366, Locke Auto Parts, 282.15, Blanket for parts; 1367, G & B Auto, 240.00, Blanket for repairs; 1368, Lampton Welding, 299.80, Blanket for parts; 1369, Take Ten Tire, 952.40, Tire; 1370, Okla. Dept. of Transportation, 2389.46, Lease Purchase Payment; 1371, Custom Action Hydraulics LLC, 174.11, Blanket for parts; 1372, Atwoods, 99.99, Helmet; 1373, Total Com Inc., 250.00, Radio Service; 1374, Logan County Asphalt Co., 1429.75, Asphalt; 1375, MHC Kenworth, 287.25, Filters; 1376, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1377, Ford Refrigeration Service, 170.00, Repairs; 1378, Lowes Companies Inc., 41.72, Supplies; 1379, Action Truck Parts, 633.58, Parts; 1380, Welch State Bank, 19407.68, Lease Purchase Payment; 1381, Cross Oil, 1990.00, Fuel; 1382, Johnson, Vance Howard, 98.81, Mileage; 1383, Caterpillar Financial Services Corp, 14124.67, Lease Purchase Payment; 1384, Direct Discount Tire, 377.00, Tires
Questions and discussion were made regarding some of the purchase orders that were red-stamped and a partial pay purchase order.
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 10:29 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 20th day of March, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS