The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 27, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 24, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director; Dennis Bonewell, Emergency Management Director; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Travis Harris, Kildare Fire Department; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   


Chairman Paul Skidmore led the Flag Salute. 


Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of February 21, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs Claim for December 2016 in the amount of $8,283.18.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Jail Director Report:  Don Jones, KCDCD, noted 337 as the current head count, 76 arrested and released over the weekend and 140 for the week, arrested and released from February 1, 2017-376, daily average of 322, high for 24 hour period for February 25, 2017 of 358, 12 inmates sentenced to county time, 57 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison) backlog at 1406.  The report showed nine (9) weekenders and sanctions, 24 paid contracts with BIA and Bridgeway, currently are holding eight (8) inmates on writs (prison to court) and holding 10 inmates on purge fees.  Commissioner Johnson asked if the majority of inmates were in jail due to drugs; Jones replied, drugs, alcohol and domestic violence.


Agreements by and between the BOCC and the following for remote terminal capabilities in the Assessor’s office.  No agreements were presented; no action taken. 


Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, laying crack seal on LA Cann Rd., repaired and cleaned out culvert on “R” Street and Tower Rd., worked on bridge on Pecan north of Coleman and trimmed and chipped tree limbs on Enterprise, Canteen and Tower Rds.


Commissioner Shanks noted his crews were hauling items to be sold at the Elk City auction, continue to work on Brake and Earth Roads pulling ditches and building roads up.  Shanks said Brake and Earth Roads are two big projects his district continues to work on.


Commissioner Skidmore told work continues on fuel pads, hauling yellow rock and sand to sites and hauling rock to yard for FEMA Projects, laying sand and rock and grading roads.  He said crews have been cleaning and pulling ditches, taking out trees and burning them, cleaning trash from roadways, fixing the roadside on Hubbard, cleaning low water crossings and doing culvert work., continue to service trucks and graders and strobe lights on flat bed spray truck.  He told the leases from six road graders are up in April and crew went to look at a new grader.  Skidmore said he is finalizing a road maintenance agreement for Dist#3.


Motion was made by Shanks and seconded by Johnson approving going out on sealed bid to sell 2008 John Deere 6430 Cab Tractor 4x4 with Diamond Boom Mower (5,832 hours), Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   


Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#16, 17-123, Public Building Authority-Ponca City Public Schools-$3,395.43, audit fees for year ending 6-30-16.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.



New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.


Motion was made by Shanks and seconded by Johnson approving and awarding lowest bidder on Bid#2017-12, Kildare Fire Department Equipment as follows:  CASCO Industries, Inc. ˝” High Pressure Hose-$303.00, Chief Fire & Safety Co., Inc.-1” Rubber Reel Hose-$455.00, 1˝” Double Jacket Fire Hose-$1,472.00, NAFECO-Oklahoma - 3” Double Jacket Fire Hose-$3,199.20, Chief Fire & Safety Co., Inc.-Remote Forestry Monitor-$5,445.00.  Note:  Chief Fire & Safety Co., Inc. did not have the low bid, low bid was NAFECO-Oklahoma but they did not bid correctly and Chief Fire & Safety Co., Inc. Remote Forestry Monitor has more compatibility.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on February 27, 2017, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


There were no Payroll Verifications for February 2017 presented; No action was taken.



2016-2017 PBA: 21, Venus, Debra, 975.00, Contractual Services; General: 1671, Ponca City Center LLC, 1416.00, Lease; 1672, Spok Inc, 542.00, Pager Service; 1673, Oklahoma State University, 6143.00, Contractual Services; 1674, Cintas Corporation, 207.37, Medical Supplies; 1675, Cline, Holly L, 173.80, Travel; Health: 300, Ana Beets, 59.22, Travel; Highway: 1301, Embassy Suites - Norman, 184.00, Lodging; 1302, City of Blackwell, 610.07, Utility Bill; 1303, City of Ponca City, 604.03, Utility Bill; 1304, Security Abstract Co., 450.00, Abstract; 1305, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1306, Standley Systems Inc, 30.19, Maintenance; 1307, Yellowhouse Machinery Co, 881.54, Parts; 1308, Farmers Grain Company, 12194.17, Diesel; 1309, Circuit Engineering District #8, 134.00, Sign; 1310, Circuit Engineering District #8, 15.00, Sign; 1311, Johnson, Vance Howard, 97.10, Mileage; 1312, McConnell & Associates, 1033.50, Sealant; 1313, Computer Solutions Unlimited, 75.00, Repairs; 1314, Dish Network, 42.02, Satellite service; 1315, Shanks, Jason R, 104.86, Mileage; 1316, Evans & Associates, 905.18, Asphalt; 1317, Action Truck Parts, 498.44, Brakes; 1318, Niemann Fencing Co, 155.00, Alarm; 1319, Filter Care Of Missouri, 61.65, Filters; Cert.Fee: 1, Johnston, Jamie L., 180.17, Travel


BOCC discussed and asked questions about purchase order No. 2188.


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 9:39 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.





Approved this 6th day of March, 2017.



                    PAUL SKIDMORE, CHAIRMAN



                    JASON SHANKS, MEMBER