The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, February 21, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 17, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director; Harold Hughs, KCDC; Dennis Bonewell, Emergency Management Director; Donnie Head, Circuit Engineering District No. 8 Director; Glen Nickels, Evans & Associate Constr. Co. Inc.; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of February 13, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 322 as the current head count, 45 arrested and released over the weekend and 111 for the week, arrested and released from February 1, 2017-268, daily average of 320, high for 24 hour period for February 4, 2017 of 350, 15 inmates sentenced to county time, 61 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison) backlog at 1569.  The report showed four (4) weekenders and sanctions, 22 paid contracts with BIA and Bridgeway, currently are holding six (6) inmates on writs (prison to court) and holding nine (9) inmates on purge fees.

 

Mutual Assistance Agreement with Kay County Sheriff and Kay County Detention Center:  DA Hermanson said he would like a termination date in the agreement, as it is now there is a continuance termination.  He also stated he would like to see a liability clause added.  Hermanson said he would like to tweak this agreement and have approved again after changes have been made. 

 

Motion was made by Johnson and seconded by Shanks approving signature updates for the Mutual Assistance Agreement with Kay County Sheriff Office and the Kay County Detention Center.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Agreements by and between the BOCC and the following for remote terminal capabilities in the Assessor’s office.  City of Tonkawa.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, trimmed trees, chipped limbs on Enterprise, Longwood, Brake Adobe and Prentice, worked on “T” Street Bridge, patched on Rockcliff and SunnyLane and put asphalt in pot holes.

 

Commissioner Shanks noted his crews were working on Brake Road project and patching holes on Tower Road.

 

Commissioner Skidmore told electricians worked on the electric line conduit for the fuel pad and obtained quotes for more concrete for the fuel pad.  He said crews are still constructing the loft.  Skidmore reported crews have been repairing road closed signs, hauling yellow rock and sand to sites and hauling Sober rock to yard for FEMA Projects, laying sand and rock and grading roads.  He said culvert work on Cowboy Hill Rd. east of 140th Street is finished.  Skidmore said crews have been cleaning and pulling ditches, servicing trucks and working on the road maintenance agreement for Dist#3. 

 

Motion was made by Shanks and seconded by Johnson approving Report of Conference on Bridges for District 1, District 2 & District 3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.     

 

Motion was made by Shanks and seconded by Johnson approving Invoice for Bridge Inspections for District 1, District 2 & District#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

No action was taken or report on Bridge Load Rating Report for District 1, District 2 & District#3.

 

Motion was made by Johnson and seconded by Shanks approving Plans for 106 Overlay Project for District 1 and District 2.  Johnson said the majoring of this project is in Dist#1 except for Canteen Road that is in Dist#2; he said this would be submitted to BIA.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Public Service/Pipeline Crossing Line Installation form to amend Item No. 13 on the form changing the distance of 50’ to 100’ on lines crossing of a ¼ section corner or 100’ of a bridge (changes on form to be made by Commissioner Skidmore).

Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving hiring Pinnacle Environmental Solutions & Consulting, Allen Hardesty, as an inspector for the asbestos removal (Bid#2017-11) at a cost not to exceed $2,500.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Quotes for additional concrete to fuel pad at new site location, Dist#3:  River Ridge Construction-$1,350.00; Hembree & Hodgson-$1,275.00; Garland Concrete-$675.00.

 

Motion was made by Shanks and seconded by Johnson approving to accept lowest quote from Garland Concrete at $675.00 (per Marla Latham, SA&I to refer to Title 61 Section 103) for additional concrete to fuel pad at new site location, Dist#3.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for January 2017:  Court Clerk.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment:  Res#16, 17-121, Highway Dist#1, Tractor with Diamond Boom Mower, surplus to be sold per sealed bid; Res#16, 17-122, County Clerk, paper shredder, junked.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-118, Highway Dist#3-$1,104.30, sale of scrap iron; Res#16, 17-119, Highway Dist#3-$60.00, sale of culvert pipe; Res#16, 17-120, Highway Dist#3-$887.25, sale of truck metal.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  Resale Maintenance & Operations (M&O) G-1200-20-$288.74 to M&O R-0600-20.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

DA Hermanson left the meeting.

 

10:03 a.m. Bid#2017-12, Kildare Fire Department Equipment was opened as follows:  Chief Fire & Safety Co., Inc. – ½” High Pressure Hose-$1,244.00, 1” Rubber Reel Hose-$910.00, 1½” Double Jacket Fire Hose-$1,472.00, 3” Double Jacket Fire Hose-$3,248.00, Remote Forestry Monitor-$5,445.00; CASCO Industries, Inc. - ½” High Pressure Hose-$1,212.00, 1” Rubber Reel Hose-$380.00, 1½” Double Jacket Fire Hose-$102.00 per hose, 3” Double Jacket Fire Hose-$3,408.00, Remote Forestry Monitor-$5,400.00; NAFECO-Oklahoma - ½” High Pressure Hose-No Bid, 1” Rubber Reel Hose-$1,150.00, 1½” Double Jacket Fire Hose-$1,520.00, 3” Double Jacket Fire Hose-$3,199.20, Remote Forestry Monitor-$4,295.00

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2017-12, Kildare Fire Department Equipment for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on February 27, 2017, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 13, Kellpro Computer, 15588.39, Computers; PBA: 20, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 234, Southwest Business Products, 417.35, Blanket For Supplies; 235, Communityworks, 486.80, Blanket For Juvenile Detentions; 236, Fleetcor Technologies, 1450.38, Blanket For Fuel; 237, Zink, Katherine, 87.00, Juvenile Transports; Drug Court: 72, OK Court Services Inc, 7000.00, Coordinator Fees; 73, Call2 Test, 190.00, Drug Testing; 74, Gold-N-Treasures, 29.34, Key           Fobs; 75, Ball Trophy & Engraving Co., 25.00, Plaques; Detention Center: 899, Lowes Companies Inc., 622.62, Blanket For Supplies; 900, Card Service Center, 408.77, Blanket For Supplies; 901, Card Service Center, 496.36, Blanket For Supplies; 902, Card Service Center, 1000.00, Blanket For Supplies; 903, Bernard Food Industries, 1390.77, Blanket for food; 904, Finish Line Fuels LLC, 482.59, Blanket For Fuel; 905, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 906, McDonald Computer Services LLC, 769.98, Computer; 907, Bob Barker Co, 3603.90, Clothing; 908, Gold Coast Armory, 538.71, Ammunition; 909, Hagar Restaurant Service Inc., 678.62, Repairs; 910, Felix Thomson Co, 1049.00, Door; 911, 911 Custom, 1364.02, Equipment; 912, Cooks Direct, 419.95, Equipment; 913, Grainger, 960.55, Parts; 914, Farha Wholesale Co., 2480.00, Toilet Tissue; 915, Locke Supply, 490.46, Supplies; 916, McDonald Computer Services LLC, 99.99, Toner; County Sales Tax Fund: 8, Kay County JFA #124183, 299946.67, Tax Collections; General: 1529, PCDA City Center, 1416.00, Lease; 1530, Youth Services Of Osage County Inc, 2082.85, Blanket For Juvenile Detentions; 1531, R.K. Black Inc, 129.00, Copier contract; 1532, Clearwater Enterprises, 1250.49, Natural Gas Service; 1533, Ultimate Pest Management LLC, 52.00, Pest Control; 1534, AT&T Mobility, 9.58, Blanket for cell bill; 1535, Staples, 53.98, Blanket For Supplies; 1536, Okla. Juvenile Justice SVCS, 1535.16, Blanket For Juvenile Detentions; 1537, Craig Co. Detention Center, 850.00, Blanket For Juvenile Detentions; 1538, Sac & Fox Juvenile Detention, 1604.36, Blanket For Juvenile Detentions; 1539, Texas County Juv. Det. Center, 3137.20, Blanket For Juvenile Detentions; 1540, Eastern Okla Youth Services, 627.75, Blanket For Juvenile Detentions; 1541, Canadian County Juvenile Center, 579.30, Blanket For Juvenile Detentions; 1542, Forte, 11.26, E check fees; 1543, Cintas Corporation Loc, 193.78, Blanket for linen; 1544, AT&T, 113.00, Blanket For Phone Services; 1545, Southwest Business Products, 26.50, Stamp; 1546, OK Court Services Inc, 2750.00, CSSP; 1547, Southwest Business Products, 333.37, Supplies; 1548, A+Printing, 700.00, Printing; 1549, Fleetcor Technologies, 1573.25, Blanket For Fuel; 1550, Newkirk Herald Journal, 477.30, Blanket for publications; 1551, Southwest Business Products, 168.70, Envelopes; 1552, Staples, 59.99, Supplies; 1553, Lisa Kubik, 105.00, Professional services; 1554, Merrifield Office Plus, 36.94, Supplies; 1555, Southwest Business Products, 320.00, Folders; 1556, Galaxie Business, 196.00, Staples; 1557, Keen, Susan, 172.81, Travel; 1558, Burkes Classic Restoration, 2417.00, Blanket For Vehicle Maintenance; 1559, Holman, Lacie E, 11.77, Mileage; 1560, Howard, Cheryl A., 23.01, Mileage; 1561, Kellum, Carol D., 11.77, Mileage; Health: 291, R.K. Black Inc, 106.00, Maintenance; 292, R.K. Black Inc, 58.20, Copier maintenance; 293, Glasgow, Genevieve, 94.94, Travel;294, Fulsom, Donna, 45.12, Travel; 295, Walters, Ashley, 75.20, Travel; 296, Language Line Services, 644.28, Translastion; 297, City of Blackwell, 332.16, Utility Bill; 298, AT&T, 282.33, Phone; 299, ANCO Services, 2085.00, Janitorial Services; Highway: 1234, Brandts, 199.15, Blanket for parts; 1235, Owen Auto Supply, 979.37, Blanket for parts; 1236, Custom Action Hydraulics LLC, 199.88, Blanket for parts; 1237, Caterpillar Financial Services Corp, 8634.80, Lease payment; 1238, Tucker, Teena M, 15.82, Reimbursement; 1239, Sunbelt Equipment & Supply, 8550.00, Tanks; 1240, City of Blackwell, 1050.19, Utility Bill; 1241, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1242, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1243, Kay Services, 343.02, Service; 1244, AT&T, 230.39, Phone; 1245, Ultimate Pest Management LLC, 58.00, Pest Control; 1246, Welch State Bank, 1648.91, Lease payment; 1247, RCB Bank, 3096.08, Lease payment

 

BOCC discussed and asked questions about purchase orders.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:28 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

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Approved this 27th day of February, 2017.

 

 

 

 

 

                                                              _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                    

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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