The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 13, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 10, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director; Harold Hughs, KCDC; Dennis Bonewell, Emergency Management Director; David Cummings, Kay County Public Building Attorney; Charles Rainbolt, Floyd Law Firm; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of February 6, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Lease between Kay County Public Buildings Authority and the BOCC:  DA Hermanson noted two documents were provided by David Cummings and he noted this would be the biggest step in proceeding with the USDA.  Attorney David Cummings said the property (Halliburton) needs to be leased back to the county.  Cummings said the BOCC needs to approve the function so when the USDA is ready the BOCC will be ready to move forward.  DA Hermanson told the BOCC they need to approve now and sign later. 

 

Motion was made by Johnson and seconded by Shanks approving to enter into a lease between Kay County Public Buildings Authority and The Board of County Commissioners of Kay County, Oklahoma, in compliance with Oklahoma law for a term equal to the term of the loan indebtedness of Kay County Public Buildings Authority to the United States of America acting through United States Department of Agriculture and to execute necessary documents for this purpose.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

David Cummings said the county would need to create a reserve fund account in the amount of $18,754.00 and also create an operations account to use as a flow through.  Cummings said the insurance is held by the county through ACCO. 

 

Motion was made by Shanks and seconded by Johnson approving to recess BOCC meeting and convene into Kay County Public Buildings Authority meeting (9:08 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving to reconvene into the regular meeting of the BOCC meeting (9:48 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 319 as the current head count, 57 arrested and released over the weekend and 130 for the week, arrested and released from February 1, 2017-184, daily average of 322, high for 24 hour period for February 4, 2017 of 350, 15 inmates sentenced to county time, 59 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed nine (9) weekenders and sanctions, 18 paid contracts with BIA and Bridgeway, currently are holding six (6) inmates on writs (prison to court) and holding 10 inmates on purge fees.

 

Agreements by and between the BOCC and the following for remote terminal capabilities in the Assessor’s office-Herrman Appraisal:  DA Hermanson noted this is the first time he has seen an agreement changed by the requestor; DA Hermanson stated he does not recommend approving.  The Agreement was not approved and No Action was taken.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowing at South Enterprise, installing end markers and reflectors on bridges, filling cracks on LA Cann, trimming trees and chipping limbs across on Prentice Rd., “W” Street, “U” Street and South Enterprise.

 

Commissioner Shanks noted that the porch stone work at the courthouse was in process and the crew was trying to match color for the grout, his crews finished Union and are building up roads at “U” and Earth Rd. and will start pulling ditches on Brake Rd. tomorrow.

 

Commissioner Skidmore said crews continue to build loft inside new shop, hauling yellow rock and sand to sites and hauling Sober rock to yard for FEMA projects, laying sand and rock and grading roads.  He noted he continues to get bids for concrete pads, pouring, running electric for the fuel pads.  Skidmore said he is considering all options for road graders because in April five of the six graders leases are up.  He said finished up the brakes on a trailer, worked on a road grader, fixed a loader tire and have a haul truck that is broken down with engine problems.  Crews are patching holes on 44th Street and working on replacing a culvert on 140th, cleaning and pulling ditches, fixing railroad crossings on Braman, Bender and 44th and working the crossing and laid asphalt.

 

Public Service/Pipeline Crossing Line Installation form:  Skidmore said he wanted this item on the agenda.  He talked about the wind farms needing permits and stated he would like the electrical crossing to be 100 ft. and would like that changed on the permits.  Johnson said it was put in like that so companies don’t have to spend as much money.  Skidmore explained his reasoning’s for wanting it changed and talked about the ditch cleaning.  DA Hermanson suggested putting the item back on the agenda with more detail and recommended amending Item 13 on the Road Crossing form.  No action was taken.

 

Sandy Creek Enterprise, Inc. to gain approval to apply dust control products to the wind farm construction sites:  Tommy Blakley with Sandy Creek Enterprise brought a sample of his product to put on the wind farm roads to help control dust problems.  He said several counties in Texas are using this product and told the main ingredient was tree sap.  Johnson said he wanted to make clear there are no hazardous materials in this product.  Shanks said the wind farms would pay for this and told Mr. Blakley he would need to work with them about applying; Shanks said this would be considering dust versus sap.  Shanks told this matter would need to be worked out with the wind farms and put in a Road Use Agreement.  No action was taken.

 

Change Order to Bid#2016-33 Roof Replacement DHS Building to include an Alternate No. 6 for $4,200.00:  Commissioner Shanks explained when bid was awarded he overlooked Alternate No. 6 and only accepted Alternate No. 4 & 5.  He said the county needs to accept Alternate No. 6 so they have access to air conditioning units.

 

Motion was made by Johnson and seconded by Shanks approving Change Order to Bid#2016-33 Roof Replacement DHS Building to include an Alternate No. 6 for $4,200.00 (to be paid by ACCO).    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Kay County Monthly Reports for January 2017:  Assessor; Health Department; County Clerk; Election Board.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#16, 17-116, Hwy. Dist#1, Lincoln Welder, sold through a sealed bid (Bid#2015-33).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#16, 17-117, $1.08 back tax collections to the General Ledger accumulated monies in County Judgment Fund.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$1,023,174.91, D#1-$725,231.22; D#2-$103,446.60; D#3-$194,497.09; Highway CBRIF-$19,466.50; Mortgage Certification Fee-$560.00; Resale Property-$112,573.15; Cash Improvement-$0.18; Detention Center-$94,280.35; Drug Court-$7,350.00; County Clerk Lien Fee-$648.50; Open Dumping Reward-$97.50; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.27; PBA-Ponca City School-$4.66; PBA-Tonkawa School-$2.17; Preservation Fee-$3,855.00; V.I.Reimbursement-$1,542.28; County Sales Tax-$299,946.67; Sheriff JAG Grant-$3,300.00; Sheriff Service Fee-$16,936.31; Use Tax-$26,682.39.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson to rescind previous motion on the following Cash Fund Estimate of Needs and Request for Appropriation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriation with correction as noted:  Highway-$1,023,174.91, D#1-$725,231.22; D#2-$103,446.60; D#3-$194,497.09; Highway CBRIF-$19,466.50; Mortgage Certification Fee-$560.00; Resale Property-$112,573.15; Cash Improvement-$0.18; Detention Center-$94,280.35; Drug Court-$7,350.00; County Clerk Lien Fee-$648.50; Open Dumping Reward-$97.50; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.27; PBA-Ponca City School-$4.66; PBA-Tonkawa School-$2.17; Preservation Fee-$3,855.00; V.I.Reimbursement-$1,542.28; County Sales Tax-$299,946.67; Sheriff JAG Grant-$3,300.00; Sheriff Service Fee-$16,936.31; Use Tax-$29,682.39 (corrected from Agenda that read $26,682.39).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations:  Resale Maintenance & Operations (M&O) G-1200-20-$284.64 to M&O R-0600-20.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Hiring an inspector for the asbestos removal (Bid#2017-11):  Dennis Bonewell said this is an ongoing issue and reiterated the possibility of hiring an inspector to oversee the asbestos removal.  Allen Hardesty was in attendance and discussed the project/job and stated he was not certain how long it will take to remove all the asbestos.  Mr. Hardesty quoted a couple of prices and said once the bid has been awarded he could speak with them and get a better idea of the job.  DA Hermanson asked if he would be comfortable with a quote not to exceed $2,500.00.  Commissioner Shanks said BOCC would award the bid and then get back in touch.

 

Motion was made by Shanks and seconded by Johnson Tabling hiring an inspector for the asbestos removal (Bid#2017-11):  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks awarding Bid#2017-11 Asbestos Removal (opened in BOCC meeting on 1-30-17) to the lowest bidder Abatement Systems, Inc.-$46,984.00 for a complete removal.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Serv.Fee: 225, Casey, Angela, 111.00, Blanket For Juvenile Transport; 226, Garcia, John, 273.00, Blanket For Juvenile Transport; 227, Quality Water Service, 84.45, Blanket for water; 228, Tebow, Alma, 519.00, Blanket For Juvenile Transport; 229, Tebow, Daniel L., 1224.00, Blanket For Juvenile Transport; 230, McDonald Computer Services LLC, 334.96, Blanket for computer maint.; 231, Hanson, Laura, 108.00, Juvenile Transports; 232, The Tactical Tailor Inc, 268.01, Uniforms; 233, Tebow, Daniel L., 66.00, Juvenile Transports; County Bridge & Road Improvement: 5, K & O Construction, 26725.00, Bridge construction; 6, G & C CONCRETE CO, 2640.00, Concrete;

Detention Center: 881, Crisis Communications Training Svcs, 500.00, Training; 882, Total Comm Inc., 2737.50, Radio; 883, AMC Urgent Care Plus, 180.00, Drug screening; 884, Finish Line Fuels LLC, 657.13, Blanket For Fuel; 885, Fastenal Indus & Const Supplies, 100.02, Blanket For Supplies; 886, Verizon Wireless, 500.00, Blanket for cell bill; 887, OK Natural Gas, 1828.53, Blanket for gas bill; 888, Kay Electric Cooperative, 48.00, Blanket for electric bill; 889, Bernard Food Industries, 1107.77, Blanket for food; 890, Farha Wholesale Co., 1416.33, Blanket For Supplies; 891, Verizon Wireless, 20.28, Blanket for cell bill; 892, Fastenal Indus & Const Supplies, 682.50, Valves; 893, Wichita State University, Midwest Criminal Justic, 525.00, Training; 894, Locke Supply, 14.11, Supplies; 895, Merrifield Office Supply, 272.88, Supplies; 896, Locke Auto Parts, 55.00, Solvent; 897, Juniors Locks & Alarms, 13.50, Keys; 898, Locke Auto Parts, 7.96,Tire Guage; General: 1511, Blackwell Journal Tribune, 18.00, Subscription; 1512, Western Plains Youth & Family, 708.30, Blanket For Juvenile Detentions; 1513, Briggs Hardware, 349.44, Supplies; 1514, Cards Service Center, 307.21, Blanket for out of county; 1515, Fusion, 243.00, Phone; 1516, AT&T, 295.44, Monthly phone bill; 1517, Touchtone Communications, 36.44, Long distance; 1518, Dewitt, Corbin, 259.86, Travel; 1519, AT&T, 70.00, Internet; 1520, Embassy Suites - Norman, 184.00, Lodging; 1521, Kennedy, Christine L., 131.61, Travel; 1522, Stephens, Rhonda J., 167.84, Travel; 1523, AT&T, 65.00, Internet; 1524, AT&T, 514.34, Monthly phone bill; 1525, DASH Medical Gloves, 365.40, Gloves; 1526, Dept. of Public Safety, 350.00, Blanket for OLETS Service; 1527, Southwest Business Products, 21.48, Supplies; 1528, Reese, Tammy J., 166.31, Travel; Health: 281, STC, 44.00, Maintenance; 282, Michelle Ailey, 19.55, Travel; 283, Allen, Jeanine, 93.62, Travel; 284, Forman, Tammy, 18.42, Travel; 285, Harley, Wanda, 18.09, Travel; 286, Mollet, Michelle, 209.62, Travel; 287, Merrifield Office Plus, 154.95, Blanket For Supplies;288, Lowes Companies Inc., 39.94, Blanket For Supplies; 289, R.K. Black Inc, 128.00, Maintenance; 290, R.K. Black Inc, 106.00, Maintenance; Highway: 1201, Rural Water District #3, 124.37, Water; 1202, OK Natural Gas, 43.52, Gas service; 1203, Kay Electric Cooperative, 344.00, Electric Charges; 1204, River Ridge Construction Llc, 100.00, Rental; 1205, Quality Water Service, 40.40, Blanket for water; 1206, O Reilly Auto Parts, 20.65, Blanket For Supplies; 1207, Triple C LLC, 488.00, Sand; 1208, Southwest Truck Parts, 373.07, Parts; 1209, CODA, 100.00, Registration; 1210, Valk Manufacturing Company, 8128.00, Blades; 1211, Birch, 106.74, Telephone; 1212, Okla. Dept. of Transportation, 2389.46, Lease Purchase Payment; 1213, Cintas Corporation Loc, 986.30, Blanket for uniform service; 1214, Unifirst Holdings Inc, 777.00, Blanket for uniform service; 1215, Action Truck Parts, 990.21, Blanket for parts;1216, KanOkla Networks, 35.00, Internet; 1217, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1218, Bumper To Bumper, 57.52, Parts;1219, Sober Brothers, 2999.46, Rock; 1220, Yellowhouse Machinery Co, 272.50, Parts; 1221, Owen Auto Supply, 1995.11, Parts & supplies;1222, Fastenal Indus & Const Supplies, 23.67, Tools; 1223, Circuit Engineering District #8, 102.00, Signs; 1224, Sober Brothers, 1489.38,

Rock; 1225, Cross Oil, 9364.68, Fuel; 1226, Farmers Grain Company, 11418.84, Fuel; 1227, Dish, 20.60, Satellite service; 1228, Locke Supply, 90.43, Supplies; 1229, Johnson, Vance Howard, 131.61, Travel; 1230, Security National Bank, 26482.46, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 11:04 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

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Approved this 21st day of February, 2017.

 

 

 

 

                                                              _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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