The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 6, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 3, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Sean Grigsba, Kay County Undersheriff; Don Jones, Kay County Detention Center Director; Dennis Bonewell, Emergency Management Director; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of January 30, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 331 as the current head count, 58 arrested and released over the weekend and 110 for the week, arrested and released from February 1, 2017-81, daily average of 332, high for 24 hour period for February 4, 2017 of 350, 12 inmates sentenced to county time, 58 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed 16 weekenders and sanctions, 19 paid contracts with BIA and Bridgeway, currently are holding five (5) inmates on writs (prison to court) and holding nine (9) inmates on purge fees.

 

Motion was made by Johnson and seconded by Shanks approving extra-duty for Kay County Sheriff with Diamond Heavy Haul.  Undersheriff Grigsba said contractor agreed and signed as well and noted BOCC approved and signed in meeting last week.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs Claim for November 2016 in the amount of $5,828.70.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving and authorizing the Chairman to sign Agreement for remote terminal capabilities in the Assessor’s office between the BOCC and the following: Town of Braman; Joe R. Haggard; Linda Clinton.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads, boom  mowing  district wide, installing new culvert pipe and cutting trees down and chipping tree limbs on South Enterprise.

 

Commissioner Shanks stated his crews will begin putting in new pipe on Dry Road this week, blading and pulling ditches on Coleman Rd. and “U” Street and boom mowing.

 

Commissioner Skidmore said crews were building a loft inside new shop, hauling yellow rock and sand to sites and hauling Sober rock to yard for FEMA projects, laying sand and rock and grading roads, filled holes made for sand at pit, poured concrete pads for fuel tanks, dug out for electric and air line from warehouse to pad and electricians installed conduit and communications to pad.  He noted crews are hauling last of wind farm material to county roads, laying and grading and installed brakes on the belly dump trailer in the shop. 

 

Motion was made by Johnson and seconded by Shanks approving Notice to Proceed, Bridge Project CN250 36N3380E0060003, (Bid#2017-9).  DA Hermanson stated he approved as to form.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by approving the following Public Service/Pipeline Crossing Line Installations:  Kay Electric Coop, NW4/NW4 S23 T27N R3E ending SW4/SW4 S13 T27N R3E, Dist#1; Kay Electric Coop, SW4/SW4 S10 T28N R3E ending SW4/SE/4 S9 T28N R3E, Dist#2.  Both Johnson and Shanks stated they had checked area in question and was okay with moving forward with permits.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Kay County Monthly Reports for January 2017:  Kay County Treasurer.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment:  Res#16, 17-113, Hwy Dist#1, Plate Clamp RE, lost off back of pickup.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-109, Hwy. Dist#1-$44,261.20, BIA Brake Road Project FY16-17; Res#16, 17-110, FEMA, PA-4222 project-$43,278.48, Hwy. Dist#1-$7,858.72, Dist#2-$7,445.27, Dist#3-$27,974.49; Res#16, 17-111, Hwy. Dist#3, OK Coop Circuit Engineering District Board, Chainsaws-$1,159.97; Res#16, 17-112, PBA-Pioneer Tech Ctr-$485.63; Res#16, 17-114, Hwy. Dist#3-$109,026.79, BIA, 44th St Reconstruction Proj; Res#16, 17-115, Hwy. Dist#1-$117.40, sale of 18”x30’ culvert pipe 14 gauge.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Bid#2017-11-Asbestos Removal Kay County Courthouse:  BOCC discussed getting an inspector to oversee cleanup of asbestos removal.  Johnson said he recommended hiring someone to oversee the job and to pay an hourly rate.

 

Dennis Bonewell said he thought it prudent for the county to have an inspector oversee so the county doesn’t have future problems.

 

Johnson told Bonewell to pursue getting information to get professional services to oversee /inspect work and possibly talking with Allen Hardesty.

 

Motion was made by Shanks and seconded by Johnson to Table Bid#2017-11-Asbestos Removal Kay County Courthouse for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  DA Hermanson said Governor Fallin has been in conversation with Amazon regarding internet sales which could affect the Use Tax collections favorably. 

 

Motion was made by Johnson and seconded by Shanks approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 12, Quality Water Service, 31.10, Blanket for water; PBA: 18, Ultimate Pest Management LLC, 155.00, Lawn Care; 19, Ultimate Pest Management LLC, 44.00, Pest Control; Reimburse: 26, Southwest Business Products, 60.97, Stamp; 27, Southwest Business Products, 193.97, Supplies; Resale: 9, TM Consulting, 40.00, Upgrade; Serv.Fee: 224, Fleetcor Technologies, 1552.30, Blanket For Fuel; Detention Center: 862, Hagar Restaurant Service Inc., 169.15, Repairs; 863, Baumert, Cummings & Hiatt, 413.50, Blanket For Professional Services; 864, Sysco Foods of Oklahoma, 427.97, Blanket For Supplies; 865, Hubris Communications, 24.95, Blanket for email; 866, Earthgrains Baking Company, 1118.24, Blanket for food; 867, City of Newkirk, 11089.12, Blanket for electric bill; 868, Briggs Hardware, 24.72, Blanket For Supplies; 869, Brandts, 234.63, Blanket For Supplies; 870, Take Ten Tire, 579.20, Blanket for repairs; 871, Sysco Foods of Oklahoma, 844.51, Blanket for food; 872, Sysco Foods of Oklahoma, 20643.46, Blanket for food; 873, OK Natural Gas, 153.83, Blanket for gas bill; 874, Card Service Center, 222.22, Blanket For Supplies; 875, Apple Market, 39.80, Blanket for food; 876, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 877, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 878, McDonald Computer Services LLC, 99.98, Ribbons; 879, All About Access, 400.00, Repairs; 880, Locke Auto Parts, 29.74, Parts; General: 1494, J & P Supply, 490.31, Blanket for janitorial supplies; 1495, J & P Supply, 1178.71, Blanket for janitorial supplies; 1496, Ultimate Pest Management LLC, 778.00, Lawn Care; 1497, Quality Water Service, 71.65, Blanket for water; 1498, Ultimate Pest Management LLC, 52.00, Pest Control; 1499, Quality Water Service, 42.70, Blanket for water; 1500, Valero Short Stops, 27.10, Blanket For Fuel; 1501, Quality Water Service, 18.70, Blanket for water; 1502, Quality Water Service, 32.80, Water; 1503, City of Newkirk, 3999.06, Utility Bill; 1504, Take Ten Tire, 773.20, Blanket For Vehicle Maintenance; 1505, Fleetcor Technologies, 1224.41, Blanket For Fuel; 1506, Transunion Risk, 70.00, Blanket for Software Services; 1507, Newkirk Herald Journal, 973.28, Blanket for publications; 1508, Galaxie Business, 126.40, Copier maintenance; 1509, Quality Water Service, 22.90, Water; 1510, L Wallace Construction Co, 94280.40, Roof Repair; Health: 274, Centerpoint Energy Arkla, 219.26, Gas bill; 275, June Fetters, 56.40, Travel; 276, Underwood, Heather N, 18.80, Travel; 277, Wehunt, Amy, 89.96, Travel; 278, AT&T, 379.59, Service; 279, Pearson, 111.00, Materials; 280, Juniors Locks & Alarms, 95.00, Locks; Highway: 1179, P & K Equipment, 10.33, Blanket for parts; 1180, NAPA, 261.45, Blanket for parts; 1181, Briggs Hardware, 159.53, Blanket For Supplies; 1182, OK Natural Gas, 107.10, Gas service; 1183, OK Natural Gas, 500.20, Gas service; 1184, Yellowhouse Machinery Co, 474.51, Repairs; 1185, G & B Auto, 149.70, Blanket for parts; 1186, Lowes Companies Inc., 10.90, Blanket For Supplies; 1187, Total Com Inc., 250.00, Radio Service; 1188, Pioneer Technology Center, 40.00, Safety meeting; 1189, S & K Direct Steel LLC Inc, 40.50, Materials; 1190, Yellowhouse Machinery Co, 240.12, Blanket for parts; 1191, SNB NA, 1704.06, Lease Purchase Payment; 1192, RCB Bank, 1814.15, Lease Purchase Payment; 1193, Sunbelt Equipment & Supply, 40720.43, Bridge Materials; 1194, Owen Auto Supply, 997.71,

Blanket for parts; 1195, Galaxie Business, 67.90, Copier contract; 1196, Cross Oil, 102.40, Oil; 1197, Okla. Dept. of Transportation, 44261.20, Crossing Arms; 1198, Filter Care Of Missouri, 102.65, Filter Service; 1199, Farha Wholesale Co., 39.80, Supplies; 1200, A+Glass, 245.00, Window

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 9:44 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

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Approved this 13th day of February, 2017.

 

 

 

 

                                                              _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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