The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 30, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 27, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Steve Kelley, Kay County Sheriff; Harold Hughs, Kay County Detention Center Deputy Director; Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Patsy Leyva, Deputy Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of January 23, 2017, noting one change on page 3, paragraph 8, “Commissioner Shanks asked if this crossing is the Brake Road BIA Contract”. (question was not asked by DA Hermanson)  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Deputy Director Harold Hughs, KCDCD, noted 334 as the current head count, 62 arrested and released over the weekend and 138 for the week, arrested and released from January 1, 2017-387, daily average of 311, high for 24 hour period for January 27, 2017 of 359, 11 inmates sentenced to county time, 63 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed seven (10) weekenders and sanctions, 18 paid contracts with BIA and Bridgeway, currently are holding three (4) inmates on writs (prison to court) and holding 11 inmates on purge fees.

 

Motion was made by Johnson and seconded by Shanks approving to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307.4 to discuss pending claims and potential litigation.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving to re-enter the BOCC regular meeting.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

No action was taken on Executive Session discussion regarding the pending claims and potential litigation. 

 

Kelsea Work, OCS, reported total monthly hours completed in December 2016 as 547, District Attorney sanctioned community service hours completed was 35 and total number of regular clients that submitted community service hours was 139.  Ms. Work presented a report noting the Completed Events as follows:  Humane Society where the participants participated in the monthly clean-up by cleaning kennels, sweeping, mopping and other various tasks assigned; Habitat for Restore (ongoing project); Albright Church Breakfast (serve and clean); Festival of Angels (taking down lighting displays) Upcoming Events:  Albright Church Breakfast; Ponca Nature Trail Clean-up; Habitat for Restore (ongoing project); Humane Society (monthly project).  She also presented a calendar listing the 2 for 1 hours spent in each area for the month of January 2017.

 

Motion was made by Shanks and seconded by Johnson authorizing Steve Kelley, Kay County Sheriff to electronically sign Underage Drinking and Server Compliance Grant and send paperwork on to Highway Safety Office. Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Steve Kelley, Kay County Sheriff, presented the Security Agreement regarding Sheriff’s deputies doing part-time contract security work and noted changes to the language on page 2, B.6, rate of $35.00 per hour per Deputy and price per mile to cover fuel cost will be the standard IRS rate.  This will be the decision of the Sheriff or his designee of the fuel cost to be applied, pending the scope of the job.

This agreement will be good for one year from today’s date and would be used for any entity needing security.

 

Motion made by Shanks and seconded by Johnson approving Security Agreement for one year.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Dennis Bonewell, Emergency Management Director, said he has looked at safety programs costing $1,500.00 a years and has talked with Pioneer Vo-Tech and their costs are $40.00 per session.  Sheriff Steve Kelley suggested checking into a government website which carries free information.  Bonewell said he would be looking into that website to see if the programs can be downloaded and used at different times.

 

No Action taken on purchasing a safety program for Kay County Emergency Management.

 

Motion was made by Johnson and seconded by Shanks approving and authorizing Chairman to sign Reimbursement Claim for Kay County Election Board Secretary Salary for the Month of January 2017 totaling $3,476.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Christy Kennedy, Kay County Treasurer presented quotes for June Resale Properties, noting Security Abstract Company was the only interested vendor and submitted a quote for $80.00 per property.  Kennedy noted that in the past her staff has done the research on these properties noting any lien or mortgage holders and notifying them of the pending sale of the property, but that her staff has been reduced by one employee and that she is using that salary to pay for the professional searches as the number of properties has steadily increased. 

 

Motion was made by Shanks and seconded by Johnson approving the acceptance of the quotes from Security Abstract at $80.00 per property.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Agreement for remote terminal capabilities in the Assessor’s office between the BOCC and Blubaugh Insurance.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads, boom mowing right-of-ways, laying asphalt on Pecan Road, cleaning out ends of pipes, put up new reflectors and signs, had safety meeting and installed a new pipe and patched an old pipe.

 

Commissioner Shanks stated his crews finished up on Waverly North of Hubbard and are, boom mowing, blading, hauling dirt,  pulling ditches between Brake Road and Peckham, Ranch Drive.

 

Commissioner Skidmore said crews were building a loft inside new shop, hauling yellow rock and sand to sites and hauling Sober rock to yard for FEMA projects, laying sand and rock and grading roads, hauling and placing rip rap around bridge and along roadside on 124th St., repaired signs and filled holes with asphalt on black top areas, replace brakes on one truck and trailer, replacing air valves, changing batteries, fixing air lines, and servicing trucks in the shop.

 

Skidmore discussed the pricing on Public Service/Pipeline Crossing Line Installations for residential customers stating the listed prices are too high for residents.  DA Hermanson stated that the damage to the roads are the same no matter who is doing it.  DA Hermanson and Commissioner Vance said that the County needs to be consistent. 

 

No action taken until a policy is established.

 

Motion was made by Shanks and seconded by Johnson approving Interlocal Agreement between Kay and Grant County to provide labor and equipment to Bomag 2.5 miles on South Avenue in District#1 at $6,000.00 per mile.  Agreement is not to exceed one year. Vance will get other quotes.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks authorizing the Chairman to sign an Unattainable Lien Waiver regarding a certain easement purchase for Project J2-8433(04), Parcel 3.0, covering the amount of $723.52.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Construction Contract by and between Kay County and River Ridge Construction on Bridge Project, CN250, 36N3380E0060003.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Dispose of Equipment:  Res#16, 17-106, Highway Dist#3, Nikon Digital Camera, junked; Res#16, 17-107, Highway Dist#2, Tree-Trimmer Kansas Clipper, assigning and correcting Inventory#D2-441-03 (previously D2-330-02); Res#16, 17-108, Highway Dist#2, surplus items valued under $500 to be sold at Elk City auction.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16-17-104, Highway Dist#1-$527,812.46, BIA Riverview Road Project FY16-17; Res#16-17-105, Highway Dist#2-$952.50, sale of unprepared scrap metal.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  Highway Dist#1 Maintenance & Operation (M&O)-$125,000.00 to Capital Outlay, to pay off grader.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Bid#2017-11-Asbestos Removal Kay County Courthouse:  Asbestos Handlers, Inc – Tulsa, OK –Complete Option-$82,600.00, Clean Option-$38,500.00; Environmental Action Inc – Oklahoma City, OK – Complete Option-$87,305.00, Clean Option-$54,495.00; Tec-An, Inc – Oklahoma City, OK – Complete Option-$64,000.00, Clean Option-$21,445.00; Abatement Systems, Inc – Broken Arrow, OK – Complete Option-$ 46,984.00, Clean Option-$35,984.00.

 

No action, bids tabled.

 

DA Hermanson left the meeting.

 

Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for January 2017, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

FY 2016/2017 PURCHASE ORDERS:  PBA: 17, Venus, Debra, 975.00, Contractual Services; Preservation Fee: 5, Ham BookBinding Co., 11400.00, Book binding;Reimburse: 25, G & B Auto, 317.30, Tires;Serv.Fee: 217, OK Board Of Tests For Alcohol, 84.00, Recertification;218, Harrell Automotive & Recovery, 100.00, Blanket For Vehicle Maintenance; 219, Birch, 572.55, Blanket For Phone Services; 220,

McDonald Computer Services LLC, 459.94, Blanket for computer maint.; 221, Petsense, 43.99, Blanket For Supplies; 222, Southwest Business Products, 345.08, Blanket For Supplies; 223, Galaxie Business, 44.17, Blanket For Copier Maintenance; Drug Court: 67, Redwood Reditest Screening Devices, 1995.00, Blanket For Supplies; 68, Redwood Toxicology Laboratory, 1722.50, Blanket for drug testing; 69, Gold-N-Treasures, 234.72, Blanket For Supplies; 70, Ball Trophy & Engraving Co., 200.00, Blanket For Supplies; 71, Ramey Price Cutter Supermarkets, 204.92, Blanket for food; Detention Center: 850, McDonald Computer Services LLC, 1599.99, Server; 851, Standley Systems, 108.83, Blanket For Copier Maintenance; 852, AT&T, 888.34, Blanket For Phone Services; 853, AT&T, 1281.60, Blanket for internet; 854, McDonald Computer Services LLC, 99.99, Toner; 855, McDonald Computer Services LLC, 259.98, Toner; 856, McDonald Computer Services LLC, 259.98, Toner; 857, McDonald Computer Services LLC, 259 .98, Toner; 858, McDonald Computer Services LLC, 259.98, Toner; 859, Merrifield Office Supply, 458.76, Supplies; 860, McDonald Computer Services LLC, 49.99, Supplies; General: 1473, Quality Water Service, 35.10, Water; 1474, AT&T, 60.23, Blanket For Phone Services; 1475, AT&T, 1578.43, Telephone Service; 1476, R.K. Black Inc, 129.00, Copier contract; 1477, OK Natural Gas, 253.27, Gas delivery; 1478, Wards Air Conditioning, 2219.52, Repairs; 1479, Tulsa Co. Juvenile Bureau, 1228.50, Blanket For Juvenile

Detentions; 1480, Walmart Community, 227.35, Blanket For Supplies; 1481, Cintas Corporation Loc, 193.78, Linen Service; 1482, AT&T Mobility, 511.40, Blanket for internet; 1483, R.K. Black Inc, 235.10, Blanket For Copier Maintenance; 1484, Okla. Juvenile Justice SVCS, 1418.86, Juvenile Detention; 1485, Southwest Business Products, 36.90, Supplies; 1486, Merrifield Office Supply, 154.95, Supplies; 1487, Burkes Classic Restoration, 1498.00, Blanket For Vehicle Maintenance; 1488, County Clerks & Deputies Assoc., 175.00, Dues; 1489, Computer Solutions Unlimited, 167.45, Upgrade; 1490, Postmaster, 28.00, Rental; 1491, Roberts & Son Funeral Home, 500.00, Charity cremation; 1492, Roberts & Son Funeral Home, 500.00, Charity cremation; Health: 266, Oklahoma State University, Fire Service Training, 60.00, Training; 267, MailFinance, 313.11, Meter rental; 268, Parker Pest Control, 178.00, Pest Control; 269, OK Natural Gas, 429.99, Gas bill; 270, Ana Beets, 107.78, Travel; 271, Walmart Community BRC, 123.94, Blanket For Supplies; 272, AT&T Mobility, 198.96, Cell Phone; 273, Ponca City Utility Authority, 1122.35, Utility Bill; Highway: 1135, Lampton Welding, 145.04, Blanket for parts; 1136, Filter Care Of Missouri, 114.35, Blanket for parts; 1137, Centerpoint Energy Arkla, 389.40, Gas bill; 1138, AMC Urgent Care Plus, 60.00, Drug Test; 1139, ACG Materials, 9.30, Rock; 1140, Centerpoint Energy Arkla, 620.25, Gas bill; 1141, Dish, 17.03, Satellite service; 1142, Ponca City Utility Authority, 682.54, Electric Service; 1143, Sober Brothers, 1498.38, Rock; 1144, Sober Brothers, 2991.66, Blanket for road rock; 1145, Cintas Corporation Loc, 1127.68, Blanket for uniform service; 1146, Lampton Welding, 141.00, Blanket for parts; 1147, Filter Care Of Missouri, 93.00, Blanket for parts; 1148, Southwest Truck Parts, 258.78, Blanket for parts; 1149, HD Supply Waterworks Ltd, 145.00, Pipe; 1150, Alcohol & Drug Testing Inc, 158.80, Testing; 1151, Action Truck Parts, 752.18, Blanket for parts; 1152, Cintas Corporation Loc, 149.47, Blanket for uniform service; 1153, Warren Cat, 4697.18, Repairs; 1154,Justin Tucker Plumbing, 499.99, Plumbing Repairs; 1155, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1156, Encounter Wireless Service, 68.00, Internet; 1157, ACG Materials, 6370.94, Rock; 1158, Cintas, 61.71, Blanket for medical serv; 1159, Standley Corporation, 30.19,Maintenance; 1160, Encounter Wireless Service, 36.00, Internet; 1161,AT&T, 384.84, Phone; 1162, Certified Laboratories, 1355.75, Treatment Kit; 1163, Warren Cat, 1050.52, Repairs; 1164, Cintas, 150.43, First aid supplies; 1165, AMC Urgent Care Plus, 60.00, Testing; 1166, AMC Urgent Care Plus, 60.00, Testing; 1167, Computer Solutions Unlimited,75.00, Tech Service; 1168, Dish Network, 42.02, Satellite service; 1169, Patterson, Maurice, 499.99, Labor; 1170, Shanks, Jason R, 104.86,Travel expense; 1171, Action Truck Parts, 789.01, Blanket for parts;1172, Harlands Diesel, 2866.15, Blanket for repairs; 1173, McConnell & Associates, 1113.00, Sealant; 1174, Sober Brothers, 1187.28, Rock; 1175, Cross Oil, 1125.00, Oil; 1176, Sober Brothers, 1491.84, Blanket for road rock; 1177, Ponca Iron & Metal, 400.00, Steel.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:42 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

Approved this 6th day of February, 2017.

 

 

 

 

                                                              _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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