The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 17, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 12, 2017, at 4:20 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of January 9, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 302 as the current head count, 20 arrested and released over the weekend and 99 for the week, arrested and released from January 1, 2017-192, daily average of 300, high for 24 hour period for January 10, 2017 of 320, 12 inmates sentenced to county time, 62 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is back up a little with a total of 1,717.  The report showed five (5) weekenders and sanctions, 21 paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).

 

Veterinarian bill:  Sheriff Kelley said he received a report about a deemed dangerous dog in Kildare and noted they were not able to prove ownership of the dog.  The dog was housed at the North Central Veterinary Service in Newkirk being held while trying to make a case and waiting to receive a ruling.  Kelley is requesting the BOCC pay for the dogs boarding and euthanasia fees of $386.79.

 

Motion was made by Shanks and seconded by Johnson approving paying $386.70 to North Central Veterinary Service for the dogs boarding and euthanasia fees out of General Government Maintenance & Operation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving and authorizing Chairman to sign Agreements for remote terminal capabilities in the Assessor’s office between the BOCC and the following:  Mark Estep State Farm; Frontier Siding; The Ponca City News; Brownlee Appraisals LLC; Gentle, Turner, Sexto & Harbison, LLC; Indian & Environmental Law Group; Appraisal Services; McCarty & Rigdon.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving amendments to Kay County Employee Personnel Policy Handbook regarding drug testing area adding “safety sensitive  function”  and updated FMLA according to ACCO’s policy and being paid the Friday before Memorial Day Holiday.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads, boom mowing, taking lips off of roads and cleaning ditches district wide.  He said crews removed beaver dams on Kildare Rd, getting equipment ready for the ice storm and have sanded roads and bridges.

 

Commissioner Shanks stated his crews finished work on Pine Street, cutting down trees, finished bridge on Union and building up and putting in bigger pipes to help with flooding and working on Union Street.

 

Commissioner Skidmore said crews were building a loft inside new shop, grading roads, pushing dirt into pit at north location, continuing dirt work on FEMA project on North 13th, hauling yellow rock and sand to sites and have sanded roads, bridges and intersections during the recent ice storm. 

 

Motion was made by Shanks and seconded by Johnson approving Joint Instructions for Disbursement of Residual Funds from the Environmental Remedy Escrow Environ Clean Services, LLC Invoice ECE591 in the amount of $17,661.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Skidmore and DA Hermanson explained this was for the cleanup on roads regarding the Blackwell Smelter Waste and told a portion of the settle money had been put in a special account (not a county account) to pay for the cleanup expenses.  Clerk Reese told document being presented was not an actual invoice.  DA Hermanson said Skidmore would need to present an actual invoice before approval is made.  Skidmore said he would make contact to receive the invoice for this portion of the cleanup.

 

Motion was made by Shanks and seconded by Johnson rescinding approving Joint Instructions for Disbursement of Residual Funds from the Environmental Remedy Escrow Environ Clean Services, LLC Invoice ECE591 in the amount of $17,661.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Joint Instructions for Disbursement of Residual Funds from the Environmental Remedy Escrow Environ Clean Services, LLC Invoice ECE591 in the amount of $17,661.00 upon receiving actual invoice.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Resolution No. 16, 17-98 County Road Machinery and Equipment Revolving Fund to purchase a 10-wheel fifth wheel used road truck, Dist#3. 

Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations Turntable Energy, Inc., SE4/SE4 S22 T27N R3E ending NE4/NE4 S22 T27N R3E, Dist#1.   Johnson noted this is on Enterprise Rd. and said they are putting in a temporary water line.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for December 2016:  Assessor; Health Department; Election Board.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#16, 17-95, Assessor’s office, HP Laserjet Printer, junked.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#16, 17-96, Highway Dist#1-$250.00, Public Service/Pipeline Crossing Line Installation, Dist#1; Res#16, 17-97, Highway Dist#3-$70,313.80, BIA Agreement 44th Street Reconstruction Project, Dist#3.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  Detention Center Personal Service-$9,000.00 to Detention Center Part-time.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

DA Hermanson left the meeting.

 

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Serv.Fee: 198, Garcia, John, 249.00, Blanket For Juvenile Transport; 199, Tebow, Alma, 345.00, Blanket For Juvenile Transport; 200, Tebow, Daniel L., 969.00, Blanket For Juvenile Transport; 201, Tebow, Alma, 390.00, Blanket For Juvenile Transport; 202, Tebow, Daniel L., 483.00, Blanket For Juvenile Transport; Detention Center: 747, Baumert, Cummings & Hiatt, 768.95, Blanket For Professional Services; 748, Hubris Communications, 24.95, Blanket for email; 749, Bernard Food Industries, 1377.00, Blanket for food; 750, Verizon Wireless, 445.28, Blanket for cell bill; 751, Kay Electric Cooperative, 26.00, Blanket for electric bill; 752, Sysco Foods of Oklahoma, 18706.27, Blanket for food; 753, Sysco Foods of Oklahoma,908.66, Blanket for food; 754, Gold Coast Armory, 220.08, Ammunition; 755, Sysco Foods of Oklahoma, 3496.85, Blanket for food; 756, Card Service Center, 485.80, Blanket For Supplies; 757, Extreme Tactical Dynamics, 1880.64, Lights; County Sales Tax Fund: 7, Kay County JFA #124183, 273855.23, Tax Collections; General: 1329, AT&T, 70.00, Internet; 1330, Wells Plumbing, 540.00, Plumbing Repairs; 1331, Galaxie Business, 119.60, Copier; 1332, Forte, 15.36, E check fees; 1333, AT&T, 65.00, Internet; 1334, Merrifield Office Plus, 972.80, Ink; Health: 236, J & P Supply, 153.46, Blanket For Supplies; 237, J & P Supply, 16.75, Blanket For Supplies; 238, City of Blackwell, 351.82, Utility Bill; 239, R.K. Black Inc, 44.00, Maintenance; 240, Walters, Ashley, 497.88, Travel; 241, Language Line Services, 330.13, Translastion; 242, R.K. Black Inc, 106.00, Copier maintenance; 243, Harley, Wanda, 27.59, Travel; 244, Glasgow, Genevieve, 25.92, Travel; 245, Fulsom, Donna, 37.15, Travel; 246, Wehunt, Amy, 116.42, Travel; 247, Mollet, Michelle, 276.53, Travel; 248, Erika Macy, 43.20, Travel; 249, Sigrid Krause, 126.30, Travel; 250, Allen, Jeanine, 143.59, Travel; 251, Elfving, Janell, 16.20, Travel; 252, Southwest Business Products, 239.88, Blanket For Supplies; 253, Southwest Business Products, 108.74, Blanket For Supplies; 254, Merrifield Office Plus, 183.48, Blanket For Supplies; 255, The Meadows Center For Opportunity, 90.00, Blanket for shredding; 256, OKACAA, 275.00, Training; 257, Parker Pest Control, 250.00, Pest Control; 258, R.K. Black Inc, 58.20, Maintenance;Highway: 1039, Barrys Diesel Service, 369.64, Diagnostic check; 1040, P & K Equipment Inc, 1400.00, Equipment; 1041, OK Natural Gas, 41.48, Billing; 1042, Evans & Associates, 601.46, Asphalt; 1043, American Telephone Inc., 8233.75, Installation; 1044, Pioneer Hydraulics, 195.29, Blanket for parts; 1045, City of Blackwell, 85.50, Permits; 1046, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1047, Edwards Canvas, 282.05, Parts; 1048, Circuit Engineering District #8, 210.00, Signs; 1049, Tucker, Teena M, 21.36, Reimbursement; 1050, Owen Auto Supply, 2560.20, Turbo; 1051, HD Supply Waterworks Ltd, 229.12, Supplies; 1052, Inland Truck Parts & Service, 8493.02, Blanket for repairs; 1053, Dish, 20.60, Satellite service; 1054, Hotsy of Oklahoma Inc., 91.17, Parts; 1055, Filter Care Of Missouri, 18.50, Filter Service; 1056, Barrys Diesel Service, 2585.61, Repairs; 1057, Welch State Bank, 1648.91, Lease payment; 1058, RCB Bank, 3096.08, Lease payment; 1059, Caterpillar Financial Services Corp, 8634.80, Lease payment; PBA- Ponca City School: 1, Kimberlye R. Mayer, 3395.43, Auditing

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Bid#2017-10, Election Ballots was opened as follows:  Tulsa County-No Bid; Royal Printing Co., Inc.-$0.15 price per ballot; Mid-West Printing Co.-$0.16 price per ballot.

 

Election Board Secretary Cheryl Howard wrote a letter to the BOCC explaining why she would like to choose Mid-West Printing:  Quality of ballots, customer service is above & beyond, ability to choose ballot colors per each election, ballots are boxed by entity and in ballot number order.  She said Royal Printing the ballots are not boxed in numerical order and causes several hours of unpacking the ballots and sorting them then repackaging them in precinct order causing addition employee hours to get ready for an election.

 

BOCC stated without District Attorney approval they were not comfortable not going with the lowest bidder and suggested tabling for further review and discussion with DA Hermanson.

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2017-10, Election Ballots for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:30 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

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Approved this 23rd day of January, 2017.

 

 

 

 

 

 

 

                                                              _____________________________

                 PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                 _____________________________

     VANCE JOHNSON, MEMBER

 

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

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