The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 9, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 6, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; David May, CivicPlus; Amanda Pollock, KellPro; Jordan Smith, Apprentice Information Systems; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of January 3, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 303 as the current head count, 38 arrested and released over the weekend and 99 for the week, arrested and released from January 1, 2017-106, daily average of 299, high for 24 hour period for January 8, 2017 of 314, 13 inmates sentenced to county time, 68 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is back up a little with a total of 1,789.  The report showed five (5) weekenders and sanctions, 18 paid contracts with BIA and Bridgeway currently are holding one (1) inmate on writs (prison to court). 

 

Motion was made by Johnson and seconded by Shanks approving Appointment of Deputy, Sheriff Steve Kelley appointing Sean Grigsba to the office of Undersheriff.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving and authorizing Requisitioning Officers-Steve Kelley, Sean Grigsba, Jessica Wathor; Receiving Agents-Jodi Palmer, Vickie Schmidt and Inventory Clerk-Bill Grose for the Sheriff’s Department on the following accounts:  Sheriff’s County General; Sheriff’s Commissary Fund; Sheriff’s Jail Fund; Sheriff’s Service Fee; Sheriff’s Service Fee-Courthouse Security Fund; Sheriff’s County Training Fund; Sheriff’s Grant Fund; Sheriff’s Courthouse Security Fund.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Agreements for remote terminal capabilities in the Assessor’s office between the BOCC and the following:  Nicholson Auction & Real Estate; Earl Ball Insurance Agency Inc.; Baumert, Cummings & Hiatt; Nga Wells State Farm; M4 Enterprises, LLC.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

County-wide website quotes:  CivicPlus-$5,988.00 subject to a cumulative annual 5% increase fee; KellPro-$5,000 set up fee-$3,000 annual fee; Apprentice Information Systems-$4,500 set up fee-$750 annual fee.  Representatives from the three companies told about their company, what they do and why are unique.  The Kay County Treasurer and the Assessor said they were not interested in a new website but wanted to make sure the new site could be linked to their website.

 

No action was taken on the county-wide website service item.

 

Mileage Reimbursement rate:  County Clerk Reese noted effective January 1, 2017 the Internal Revenue Service (IRS) set the rate at 53.5 cents per mile and she pointed out county officers and employees may be reimbursed at or below this rated.  DA Hermanson said the rate for state employees has been set at 47 cents per mile and Reese said that also included the Health Department and the OSU Extension.

 

Motion was made by Shanks and seconded by Johnson to set the rate as prescribed by the IRS for county officers and employees at 53.5 cents per mile effective January 1, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Assignment and Assumption of Easement between Halliburton Energy Services, Inc. and Kay County T27N S20 R1W (Description of the Easement Property attached as Exhibit A) new location for Highway Dist#3 site location.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Amendments to Kay County Employee Personnel Policy Handbook:  Commissioner Johnson pointed out changes were made in the drug testing area adding “safety sensitive  function”  and updated FMLA according to ACCO’s policy.  Clerk Reese said if payday will be before Memorial Day each year then it would need to be changed in the handbook also.  DA Hermanson suggested sending to all officers to review and said he would like to review before BOCC approves.  Johnson said he would email to all officers for their review.

 

Motion was made by Johnson and seconded by Shanks Tabling amendments to Kay County Employee Personnel Policy Handbook.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, installing new pipe on Canteen and “U” Street, putting rip rap around bridges, cleaning out ditches and picking up road trash.  Johnson told he sent three employees to snow school class.  He said crews completed 1.5 miles of asphalt road on Riverview and “T” Street to Gun Bridge a BIA Project.

 

Commissioner Shanks stated his crews continue to work on Pine Street and when it is completed will begin work on “U” Street in four different areas pulling ditches.

 

Commissioner Skidmore reported he has had two trucks in the shop for the past few weeks.  He said crews are building a loft inside new shop, grading roads, pushing dirt into pit at north location and doing dirt work on FEMA project on North 13th.

 

Motion was made by Johnson and seconded by Shanks approving Lease/Purchase equipment through the County Road Machinery & Equipment Revolving Fund on Tractor w/Boom Mower, Dist#1-$175,000.00 . 

Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Skidmore noted he is going to contact ODOT and see if he can get an equipment change.  BOCC did not take any action on Skid Steer, Dist#3-$85,000.00. 

 

Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installations:  Kay Electric Cooperative, SW4/SE4 T29N S32 R2E ending NW4/NE4 T28N S5 R2E, W. Gate Rd., Dist#2.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for December 2016:  Treasurer; County Clerk.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment, Sheriff’s Department:  Res#16, 17-93, Pistol, donated to Sheriff Everette Van Hoesen (retired); Res#16, 17-94, Sheriff Badge, donated to Sheriff Everette Van Hoesen (retired).  DA Hermanson told there was an Oklahoma Statute allowing a retired Sheriff to receive his badge and pistol.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#16, 17-92, Highway Dist#1-$50,000.00, Road Use Agreement.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$379,263.01, D#1-$112,848.85; D#2-$98,183.11; D#3-$168,231.05; Highway CBRIF-$17,691.41; Mortgage Certification Fee-$440.00; Cash Improvement-$0.10; Detention Center-$150,249.02; Drug Court-$9,637.17; County Clerk Lien Fee-$435.00; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.27;PBA-Ponca City School-$4.66; PBA-Tonkawa School-$2.17; Preservation Fee-$4,495.00; V.I. Reimbursement-$303.46; County Sales Tax-$273,855.23; Sheriff Service Fee-$16,486.50; Use Tax-$37,445.03; Treasurers Resale-$488,984.37 (funds were appropriated to General Fund in error on 7-1-16 & funds should have been set up as a cash fund).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Dennis Bonewell told his national weather service concerns with the predicted accumulation of a three day ice storm.  He told the BOCC to check the generators and to begin making preparation in case of loss of power.

 

Motion was made by Shanks and seconded by Johnson approving and awarding the lowest bidder on Bid#2017-9 Bridge Project, D#2 (opened in BOCC meeting 1-3-17) as follows:  Material Bid was awarded to Sunbelt Equipment Material Bid-$40,720.43 and Construction Bid was awarded to River Ridge Construction-$67,085.00.

 

Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for December 2016, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 11, Quality Water Service, 68.65, Water; Serv.Fee: 191, Galaxie Business, 54.66, Blanket For Copier Maintenance; 192, Blackwell Animal Hospital, 310.30, Blanket for services; 193, McDonald Computer Services LLC, 174.98, Blanket for computer maint.; 194, Quality Water Service, 68.10, Blanket for water; 195, Galls,

75.77, Gear; 196, Tri-Tech Forensics Inc, 132.00, Batteries; 197, McDonald Computer Services LLC, 1200.00, Blanket for antivirus; Drug Court: 57, Redwood Toxicology Laboratory, 1314.42, Testing; 58, Redwood Reditest Screening Devices, 1228.20, Supplies; 59, Layton, Jennifer, 500.00, Drug Court Attendance; 60, Ball Trophy & Engraving Co., 50.00, Plaques; 61, Gold-N-Treasures, 58.68, Key Fobs; 62, Ramey Price Cutter Supermarkets, 122.13, Blanket for food; Detention Center: 732, Earthgrains Baking Company, 279.64, Blanket for food; 733, LED Emergency Vehicle Lighting, 878.10, Lights; 734, Lowes Companies Inc., 438.37, Blanket For Supplies; 735, Finish Line Fuels LLC, 567.80, Blanket For Fuel; 736, Card Service Center, 435.61, Blanket For Supplies; 737, Apple Market, 109.90, Blanket For Supplies; 738, Staples, 1225.25, Blanket For Supplies; 739, City of Newkirk, 9105.57, Blanket for electric bill; 740, Bob Barker Co, 1383.37, Supplies; 741, McDonald Computer Services LLC, 54.97, Equipment; 742, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 743, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 744, McDonald Computer Services LLC, 99.98, Ribbons; 745, McDonald Computer Services LLC, 299.97, Toner; 746, Locke Supply, 459.56, Lights; General: 1298, Tulsa Co. Juvenile Bureau, 2047.50, Blanket For Juvenile Detentions; 1299, Patriot PC's LLC, 75.00, Repairs; 1300, Blackwell Animal Hospital, 265.00, Blanket for services; 1301, Walmart Community, 299.93, Blanket For Supplies; 1302, Touchtone Communications, 28.13, Long distance; 1303, Newkirk Herald Journal, 926.03, Publication; 1304, Lowes Companies Inc., 402.99, Supplies; 1305, Quality Water Service, 118.65, Water; 1306, Quality Water Service, 31.10, Water; 1307, R.K. Black Inc, 92.00, Copier contract; 1308, AT&T, 1598.19, Telephone Service; 1309, Eastern Okla Youth Services, 1232.25, Blanket For Juvenile Detentions; 1310, Valero Short Stops, 27.55, Blanket For Fuel; 1311, R.K. Black Inc, 5750.00, Copier; 1312, Quality Water Service, 31.10, Water; 1313, City of Newkirk, 4053.59, Utility Bill; 1314, STC, 129.00, Copier contract; 1315, R.K. Black Inc, 129.00, Copier contract; 1316, Fusion, 264.16, Phone; 1317, Cintas Corporation Loc, 193.78, Blanket for linen; 1318, Transunion Risk, 70.00, Blanket for Software Services; 1319, Take Ten Tire, 1755.83, Blanket For Vehicle Maintenance; 1320, Lowes Companies Inc., 549.50, Blanket For Supplies; 1321, Quality Water Service, 26.90, Blanket for water; 1322, Rogers Oil Co., 46.94, Blanket For Fuel; 1323, R.K. Black Inc, 30.15, Maintenance Agree.; 1324, R.K. Black Inc, 30.15, Blanket For Copier Maintenance; 1325, Burkes Classic Restoration, 2945.10, Blanket For Vehicle Maintenance; 1326, Pitney Bowes Inc, 183.57, Ink Cartridge; 1327, Merrifield Office Supply, 108.47, Supplies; 1328, Merrifield Office Supply, 73.95, Supplies;

Health: 235, J & P Supply, 29.07, Supplies; Highway: 1002, G & B Auto, 130.00, Blanket for parts; 1003, OK Natural Gas, 326.31, Billing; 1004, Starr Lumber Co., 108.23, Supplies; 1005, Hats Auto Supply, 98.34, Blanket for parts; 1006, Pioneer Technology Center, 40.00, Safety meeting; 1007, G & B Auto, 150.00, Blanket for repairs; 1008, Action Truck Parts, 475.64, Blanket for parts; 1009, Rural Water District #3, 92.03, Water; 1010, Ricks Service Center, 170.00, Blanket for repairs; 1011, Sober Brothers, 315.42, Rock; 1012, ACG Materials, 6400.00, Rock; 1013, Total Com Inc., 250.00, Radios; 1014, Encounter Wireless Service, 36.00, Internet; 1015, AT&T, 403.44, Telephone Service; 1016, Okla. Dept. of Transportation, 2389.46, Lease payment; 1017, Unifirst Holdings Inc, 636.87, Blanket for uniform service; 1018, KanOkla Networks, 3000.00, Boring; 1019, Alcohol & Drug Testing Inc, 232.80, Testing; 1020, KanOkla Networks, 35.00, Internet; 1021, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1022, RCB Bank, 1814.15, Lease Purchase Payment; 1023, SNB NA, 1704.06, Lease Purchase Payment; 1024, Oklahoma Tax Commission, 7.56, Registration; 1025, Owen Auto Supply, 944.51, Blanket for parts; 1026, Pioneer Hydraulics, 426.56, Hose Fittings; 1027, Farmers Grain Company, 12358.09, Diesel; 1028, Kay County Treasurer, 2701.00, Tax; 1029, Cross Oil, 1770.00, Fuel; 1030, Warren Power And Machinery, 98.91, Glass; 1031, John Deere Financial, 221.97, Parts; 1032, Ricks Service Center, 15.00, Repairs; 1033, Locke Supply, 120.69, Supplies; 1034, NODA, 5000.00, Grant; 1035, Yellowhouse Machinery Co, 110.92, Parts; 1036, Yellowhouse Machinery Co, 374.81, Repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 11:04 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

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Approved this 17th day of January, 2017.

 

                                                              _____________________________

                 PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                 _____________________________

     VANCE JOHNSON, MEMBER

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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