The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 3, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 30, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Billie Chrz, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; Kelle and Hannah Cross; Brady Burke and Jesse Vap, River Ridge Construction; Kevin Lane, Rail Road Yard; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Vance Johnson led the Flag Salute. 

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of December 19, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks electing Commissioner Skidmore as Chairman of the BOCC for 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving to enter into a special meeting of the Kay County Public Building Authority.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving to re-enter into the regular meeting of the BOCC (9:07 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, noted 299 as the current head count, 48 arrested and released over the weekend and 81 for the week, arrested and released from January 1, 2017-22 (December 2016 total-374), daily average of 295, high for 24 hour period for January 1, 2017, 11 inmates sentenced to county time, 68 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is back up a little with a total of 1,829.  The report showed six (6) weekenders and sanctions, 16 paid contracts with BIA and Bridgeway currently are holding one (1) inmate on writs (prison to court) and holding five (5) inmates on purge fees. 

 

Motion was made by Shanks and seconded by Johnson approving the following Contracts for Juvenile Detention Services between BOCC and the following (effective February 1, 2017 to June 30, 2017):  Northwest Oklahoma Regional Juvenile Center Center-Woodward, $63.24 per child, per day; Pittsburg County Regional Juvenile Detention Center-$36.37 per child, per day.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving reimbursement for Election Board Secretary Salary for the month of December 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving to go out for bid on annual bid for Election Ballots.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving and authorizing Chairman Skidmore to sign Agreements for remote terminal capabilities in the Assessor’s office between the BOCC and the following:  Brining Insurance; International Energy Company; Farmers Exchange Bank; Bivin & Associates, Inc.; Vesta V. Miller, Inc.; Stewart Escrow & Title; Crumrine Inc. Auctioneers; Moyer Insurance Group; Redbud Appraisal, LLC; City of Blackwell; First National Bank of Oklahoma; Kevin Randall Insurance; Neal Wittmer; ARCH Consulting; United Agency; State Farm Insurance Co.; Marc Gravel Appraisal Service; Cherokee Strip Credit Union; Holmes & Yates Law, PLLC; Trewitt Law Firm; McKenzie-Noles Agency; Ponca City Development Authority; Carrie Dover; Hartzog Conger Cason & Neville; RCB Bank-Ponca City; Simplified Insurance & Financial Services; The Myers Agency, Inc.; John B. Hayes Real Estate & Auction, Inc.; City of Newkirk.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Re-bid Asbestos Abatement:  Dennis Bonewell told the BOCC these bid specifications should be a better project development design and plan than previous bid that was sent.  Commissioner Skidmore asked if the plans were to leave some in place and Bonewell said no because it would have to be sealed.  Shanks said he had concerns as to what will be discovered once this project begins.

 

Motion was made by Shanks and seconded by Johnson approving to go out for re-bid on Asbestos Abatement.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by  Johnson approving FY17 REAP Contracts for Kildare Fire Department, Total Contract Amount-$12,671.00, Execution of Contract and Terms and Conditions.  Shanks noted one of the applications was approved but the other was not.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material; mowing and boom mowing right-of-way district wide, straightening and repairing road signs and bridge reflectors, repairing and cleaning out culvert pipes and ditches.

 

Commissioner Shanks stated his crews have been blading, working on Pine Street and the railroad on Pine to make the road safer.

 

Commissioner Skidmore noted crews have been hauling, blading, cleaning culverts and he mentioned they have trucks in the shop.  He said work continues at the new site location boring in water and electrical, working on lot and putting in windows at the office.

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for November 2016:  Co          urt Clerk; Election Board.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Resolution No. 16, 17-90, in accordance with Oklahoma Statute Title 19, Section 553, allowing retiring Sheriff’s the right to retain county-issued firearm and badge.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#16, 17-89, Hwy. Dist#2-$5,000.00, CDBG for Kildare Capital Improvement; Res#16, 17-91, Hwy. Dist#3-$344.25, sale of scrap metals.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Kay County Treasurer Christy Kennedy noted there were two special visitors in the audience; Ms. Hannah Cross who is being home schooled was in attendance to observe the BOCC meeting.  Both Hannah and her mother Kelle were welcomed.

 

No action was taken on Payroll Verifications for December 2016 (none were presented).

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Reimburse: 23, Merrifield Office Supply, 661.80, Supplies; Serv.Fee: 186, LAW Enforcement Targets Inc, 51.00, Targets; 187, Birch, 412.98, Blanket For Phone Services; 188, Rowe, Courtney R,112.32, Mileage; 189, Schmidt, Shelby Logan, 72.00, Blanket For Juvenile Transport; 190, CODA, 100.00, Registration; Drug Court: 54, OK Court Services Inc, 7000.00, Coordinator Fees; 55, Call2 Test, 207.50, Scheduling; 56, Staples, 227.66, Blanket For

Supplies; Detention Center: 714, Kay County Drug Court, 11618.40, Reimbursement; 715, Fastenal Indus & Const Supplies, 1471.57, Blanket For Supplies; 716, Kay County Sheriff, 250.00, Blanket for drug search; 717, Briggs Hardware, 66.75, Blanket For Supplies; 718, Brandts, 172.86, Blanket For Supplies; 719, Card Service Center, 542.47, Blanket For Supplies; 720, Card Service Center, 352.87, Blanket For Supplies; 721, AT&T, 895.42, Blanket For Phone Services; 722, AT&T, 1281.60, Blanket for internet; 723, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 724, OK Natural Gas, 100.32, Blanket for gas bill; 725, Standley Systems, 293.98, Blanket For Copier Maintenance; 726, Take Ten Tire, 109.64, Blanket for repairs; 727, AMC Urgent Care Plus, 60.00, Drug screening; 728, Pemberton Chevrolet, 611.26, Repairs; 729, Taser International, 2115.14, Tasers; 730, COPS Products LLC, 382.68, Uniforms; General: 1278, Rogers Oil Co., 90.31, Blanket For Fuel; 1279, Hilton Garden Inn Norman, 445.00, Lodging; 1280, Quality Water Service, 54.60, Blanket for water; 1281, OK Natural Gas, 181.36, Gas delivery; 1282, Quality Water Service, 39.25, Copier; 1283, Dewitt, Corbin, 273.11, Travel; 1284, AT&T, 12.99, Long distance; 1285, Clearwater Enterprises, 327.76, Natural Gas Service; 1286, AT&T, 30.25, Long distance; 1287, Cintas Corporation, 124.72, Blanket for firstaid supplies; 1288, AT&T, 95.00, Blanket For Phone Services; 1289, AT&T, 59.46, Blanket For Phone Services; 1290, AT&T Mobility, 531.20, Blanket for internet; 1291, Fleetcor Technologies, 1415.19, Blanket For Fuel; 1292, Fleetcor Technologies, 997.48, Blanket For Fuel; 1293, Resu-Wreck-Tion, 903.65, Repairs; 1294, Environmental Hazard Control, 1500.00, Project; 1295, Merrifield Office Plus, 46.20,

Battery Backup; 1296, Roberts & Son Funeral Home, 500.00, Charity cremation; 1297, Trout Funeral Home, 500.00, Charity cremation; Health: 224, Falco Alarm Co., 213.00, Monitoring; 225, AT&T Mobility, 198.33, Cell Phone; 226, Oklahoma Correctional Industries, 524.00, Equipment; 227, Newkirk Family Health Center, 90.00, Blanket for x-rays; 228, Language Line Services, 415.99, Translastion; 229, Centerpoint Energy Arkla, 142.50, Gas bill; 230, Ponca City Utility Authority, 1130.81, Utility Bill; 231, Southwest Business Products, 57.97, Blanket For Supplies; 232, Merrifield Office Plus, 489.93, Blanket For Supplies; 233, June Fetters, 43.20, Travel; 234, AT&T, 391.84, Phone Service;

Highway: 969, Action Truck Parts, 77.91, Blanket for parts; 970, Triple C LLC, 503.00, Sand; 971, City of Blackwell, 396.62, Billing; 972, Ponca City Utility Authority, 567.36, Billing; 973, OK Natural Gas, 82.00, Billing; 974, Dish, 17.03, Satellite service; 975, City of Blackwell, 260.58, Utility Bill; 976,   Cintas Corporation Loc, 900.62, Blanket for uniform service; 977, Deere Credit Inc, 1502.61, Lease payment; 978, ACG Materials, 1735.66, Rock; 979, Warren Cat, 2403.80, Blades; 980, G & B Auto, 250.00, Blanket for repairs; 981, Dish Network, 37.02, Moving Fee; 982, Chuck Hoddy Glass Co., 490.00, Repairs; 983, Deere Credit Inc, 2471.94, Lease Purchase Payment; 984, Encounter Wireless Service, 68.00, Internet Service; 985, G W Vankeppel Co, 382.93, Parts; 986, Merrifield Office Supply, 17.58, Calendars; 987, Standley Systems, 30.19, Maintenance Agree.; 988, Cintas Corporation, 49.06, Blanket For Supplies; 989, Kinnunen Sales & Rental, 1159.97, Equipment; 990, North Central Rebuilders, 62.00, Repairs; 991, Warren Power And Machinery, 600.77, Filters; 992, Cross Oil, 1468.50, Fluid; 993, Inland Truck Parts & Service, 973.47, Repairs; 994, Alcohol & Drug Testing Inc, 144.80, Testing; 995, White Star, 97.98, Blades; 996, S & K Direct Steel LLC Inc, 142.00, Supplies; 997, Galaxie Business, 67.90, Copies; 998, Lively, Pete E., 39.98, Wipers; 999, Locke Supply, 49.68, Light; 1000, CODA, 100.00, Registration; 1001, Blackwell True Value Hardware, 47.36, Tape

 

Bid#2017-9 Bridge Project, Dist#2 was opened as follows:  The Railroad Yard, Inc. Material Bid-$40,849.83, Construction Bid-$92,000.00; Sunbelt Equipment Material Bid-$40,720.43; Dietz Welding & Bridge Constr. Inc. Construction Bid-$87,959.00; River Ridge Construction Construction Bid-$67,085.00

 

Motion was made by Skidmore and seconded by Shanks to Table Bid#2017-9 Bridge Project, Dist#2 for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:35 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

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Approved this 9th day of January, 2017.

 

 

 

 

 

                                                              _____________________________

                 PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                 JASON SHANKS, MEMBER

              

                 _____________________________

     VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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