The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 19, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 16, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Vance Johnson led the Flag Salute. 

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of December 12, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving Oklahoma Juvenile Affairs Claim for October 2016 in the amount of $5,197.56.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, noted 300 as the current head count, 47 arrested and released over the weekend and 124 for the week, arrested and released from December 1, 2016-163 daily average of 309, high for 24 hour period for December 2, 2016-309, 13 inmates sentenced to county time, 64 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is back up a little with a total of 1,842.  The report showed 10 weekenders and sanctions, 24 paid contracts with BIA and Bridgeway currently are holding three (3) inmates on writs (prison to court).  Jones presented an Inmate Population Analysis report noting a total of 61 female inmates, 20 sex offenders (11 more than previous year) and total inmates that have been in jail previously – 238.

 

Motion was made by Shanks and seconded by Skidmore approving two different Applications for Financial Assistance/County Burial and Affidavits of Financial Inability to Pay.  The application in District No. 1 was researched by Commissioner Johnson and the application in District No. 3 the person did not have any living family.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson giving Commissioner Shanks approval to move forward and look into flooring for the District Attorney’s offices.  DA Hermanson noted the 30 year carpet was torn and in bad condition.  Shanks said the custodial staff has been cleaning the soiled area of carpet in the Assessor’s office and noted it is practically gone.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Asbestos removal in the courthouse:  Dennis Bonewell said he has been dealing with a consultant and a contractor and it has been suggested to re-bid the project with new bid specifications.  Commissioner Skidmore asked if it was going to be a total remediation.  Bonewell said the job can be broke up and can be done a piece at a time so the county is not hit with such a big one-time expense.  No action was taken. 

 

Motion was made by Johnson and seconded by Skidmore approving amending the Kay County Hazard Mitigation Plan to include a saferoom project for Kay County schools through Resolution No. 16, 17-88 Adopting an Amendment to the 2016 Kay County Hazard Mitigation Plan for Kay County, OK.  Bonewell said we need to have this Resolution in place to receive for public schools, if desire, to construct safety rooms on school campuses.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Skidmore said crews have been hauling wind farm crusher run to the yard, cleaning ditches with drain issues, graders have been grading, laying sand, rock and pulling ditches.  Skidmore said most of the office has been moved to the new location.  The electricians are still working on installing cameras and electrical for the fuel pumps.   He noted there is a crew building a loft for the inside of the new shop and he took a truck transmission to Wichita for warranty work.

 

Commissioner Shanks stated his crews have been working in the shop, taking out trees, pulling ditches on road and putting in pipe on Pine Street.

 

Commissioner Johnson noted his crews were blading, hauling material; mowing and boom mowing roads district wide, replacing rip rap, cleaning and reshaping channel, doing ditch work on Adobe & Traders and working on bridge on Traders Bend. 

 

Motion was made by Shanks and seconded by Skidmore approving repairing two windows on the office building at new D#3 location.  Skidmore explained the problem and replacement and noted it would the cost would be under $500 and said Hotty Glass would repair.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.  

 

Motion was made by Shanks and seconded by Skidmore approving Standard Form of Agreement between BOCC and L. Wallace Construction Company, Inc. on the Roof Replacement for the Kay County DHS Building, Architect R. Edward Owen, dba Roof Consultants, AIA Document A101-1997, Project No. 201633, (Bid#2016-33).   DA Hermanson said the language was fine but wanted BOCC to be aware of change orders and told they needed to be approved.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installations for Select Energy Services, LLC:  SW4 S35 T28N R1E Ending SE4 S29T28N R1E, Parallel/Cross “T” Str./West Canteen to “R” Str. North Dry Rd. West, D#2;  SW4 S35 T28N R1E Ending SE4 S5 T27N R1E, Parallel/Cross “T” Str. Parallel Canteen West to ”R” St. South Brake St., D#2 & 3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Public Service/Pipeline Crossing Line Installations for Western Farmers Electric Cooperative:  Attorney Clint Russell for Western Farmers Electric Cooperative said he wanted to clarify and he explained the right-of-ways, the depths, the electrical lines and he went over the safety codes and noted they were in compliance with ODOT.  Commissioner Shanks asked if he had talked with the Dobson’s.  Commissioner Johnson noted this was on private property.  Attorney Russell said the Dobson’s do not want on private property because of location but he explained you can place on the road without going on private property.

 

Motion was made by Shanks and seconded by Johnson disapproving the following Public Service/Pipeline Crossing Line Installations for Western Farmers Electric Cooperative:  SE4/SE4 S22 T28N R4E Ending SE4/SE4 S21 T28N R4E, Parallel to E. River Rd. (Starting 180’ West of N Hardy Lane & ending 102’ West of the SE/corner of S21), D#2; NW4/NW4 S26 T28N R4E Ending NE4/NE4 S27 T28N R4E, Crossing N Hardy Lane (720’ South of E River Rd), D#2; NE4/NE4 S27 T28N R4E Ending SE4/SE4 S22 T28N R4E, Crossing E River Rd (220’ West of N Hardy Lane), D#2; SE4/SE4 S21 T28N R4E Ending NE4/NE4 S28 T28N R4E, Crossing E River Rd (.98 Miles East of N 108 Lane), D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installations for Kay Electric Cooperative:  SW4SE4 S8 T27N R4E ending NW4/NE4 S17 T27N R4E, crossing E. Adobe Rd., D#1 (corrected from Agenda that read D#3).   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

Motion was made by Johnson and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installation for Kay Co. RWD#3:  NW4 S2 T27W R2E ending SW4 S35 T28N R2E, Canteen Rd., D#1 (corrected from Agenda that read D#2); SE4 S28 T27N R3E ending NE4 S33 T27N R3E, Tower Rd., D#1.

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for November 2016:  County Health.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions for Declaration of Surplus:  Res#16, 17-83, Treasurer- HP Printer/HP Laser Jet Printer, junked.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#16, 17-81, Highway Dist#2-$1,500.00, Public Service Crossing Line Installation; Res#16, 17-82, Highway Dist#2-$2,750.00, Dist#2-$1,875.00, D#3-$875.00, Public Service Crossing Line Installation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving Highway-$396,336.35, D#1-$95,002.23; D#2-$94,193.67; D#3-$207,140.45; Highway CBRIF-$18,663.20;Mortgage Certification Fee-$515.00; Child Abuse Prevention-$178.53; Cash Improvement-$0.10; Detention Center-$94,556.47; Drug Court-$17,804.34; County Clerk Lien Fee-$2,300.50; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.35; PBA-Ponca City School-$4.81; PBA-Tonkawa School-$2.24; Preservation Fee-$3,435.00; V.I.Reimbursement-$505.94;County Sales Tax-$290,965.60; Sheriff Service Fee-$27,879.92; Use Tax-$27,816.14.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore awarding and approving the lowest bidder on the following six month bids for commonly used items (opened in BOCC meeting on 12-5-16):   (NOTE:  EACH SIX MONTH BID IS LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS PER BID NUMBER.  THE LOWEST BIDDER IS SELECTED PER LINE ITEM, HOWEVER, MORE THAN ONE VENDOR WILL BE AWARED TO EACH BID NUMBER).  Bid#2017-7, Office Supplies-Merrifield Offices and Southwest Business and Bid#2017-8, Janitorial Supplies-Farha Wholesale, Merrifield Office Supply and Southwest Business.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

NOTE:  ALL BIDS ARE FILED IN THE COUNTY CLERKS OFFICE AND ARE AVAILABLE FOR PUBLIC VIEWING

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  DA Hermanson thanked Sheriff Everette Van Hoesen for his years of service to the county and stated he would be missed.  BOCC reiterated.  Commissioner Johnson said to keep the Schieber family in our prayers and noted it was a great loss to the community.  He told about the accident of Jeff Schieber’s 12 year old son.  Commissioner Skidmore asked for prayers for his employee Bill Beard and said he was on his way to work last Friday when he was in an automobile accident and reported he has a broken back and ribs and is in critical condition.

 

Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on December 23, 2016 and Safety Awards to be released on December 22, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

 

 

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 10, CODA, 100.00, Registration; PBA: 16, Venus, Debra, 975.00, Contractual Services;             Reimburse: 22, Pioneer Technology Center, 40.00, Maps;

Serv.Fee: 170, Schmidt, Shelby Logan, 87.00, Juvenile Transports; 171, Canadian County Juvenile Center, 598.61, Juvenile Detention; 172, Schmidt, Shelby Logan, 99.00, Juvenile Transports; 173, Casey, Angela, 87.00, Blanket For Juvenile Transport; 174, Galaxie Business, 43.50, Blanket For Copier Maintenance; 175, Fleetcor Technologies, 1055.89, Blanket For Fuel; 176, Leach Paper Co., 294.82, Blanket For Supplies;      Detention Center: 626, MSSI Inc, 195.84, Bolts; 627, Kuhn Mechanical Inc, 225.00, Service call; 628, McDonald Computer Services LLC, 49.99, Ribbons; 629, Carrot - Top Industries Inc., 309.94, Flags; 630, Fisher Tinting, 180.00, Tint; 631, McDonald Computer Services LLC, 99.98, Ribbons; 632, McDonald Computer Services LLC, 299.98, Cameras; 633, Sysco Foods of Oklahoma, 20547.27, Blanket for food; 634, Farha Wholesale Co., 1460.32, Blanket For Supplies; 635, Finish Line Fuels LLC, 335.92, Blanket For Fuel; County Sales Tax Fund: 6, Kay County JFA #124183, 290965.60, Tax Collections; General: 1045, Leach Paper Co., 387.92, Paper Products; 1046, Kay County Free Fair Board, 1678.50, Fan; 1047, Newkirk Herald Journal, 25.00, Subscription; 1048, OK Court Services Inc, 2750.00, CSSP; 1049, AT&T Mobility, 9.34, Cell Phone; 1050, AT&T, 70.00, Internet; 1051, Fusion, 264.16, Phone; 1052, STC, 92.00, Copier contract; 1053, Kay County Free Fair Board, 12300.00, Premiums; 1054, AT&T, 292.80, Monthly phone bill; 1055, AT&T, 516.21, Monthly phone bill; 1056, AT&T, 65.00, Internet; 1057, Forte, 3.86, Fees; 1058, Keeler Equipment Sales, 550.00, Grill guard; 1059, Lewis, Samantha G, 118.24, Meals; 1060, West Group, 50.50, Statute books; 1061, Floor Care Specialists, 75.00, Cleaning; 1062, Grainger, 253.58, Pump; 1063, Pemberton Chevrolet, 52.67, Service; 1064, Welch State Bank, 2676.40, Blanket for lease payment; 1065, Card Service Center, 65.13, Blanket for out of county; 1066, Okla. Juvenile Justice SVCS, 5489.36, Blanket For Juvenile Detentions; 1067, Briggs Hardware, 373.45, Blanket For Supplies; 1068, Newkirk Herald Journal, 888.60, Blanket for publications; 1069, Craig Co. Detention Center, 1075.00, Blanket For Juvenile Detentions; 1070, Sac & Fox Juvenile Detention, 759.96, Blanket For Juvenile Detentions; 1071, Texas County Juv. Det. Center, 1818.15, Blanket For Juvenile Detentions; 1072, Oklahoma State University, 6143.00, Contractual Services; 1073, Staples, 126.92, Blanket For Supplies; 1074, Burkes Classic Restoration, 1572.52, Blanket For Vehicle Maintenance; Health: 212, ANCO Services, 2085.00, Janitorial Services; 213, Pitney Bowes, 80.37, Lease; 214, AT&T, 276.86, Phone; 215, OK Natural Gas, 159.48, Billing; 216, City of Blackwell, 328.07, Utility Bill; 217, STC, 58.20, Copier; 218, June Fetters, 64.80, Travel; 219, Mollet, Michelle, 210.60, Travel; 220, Harley, Wanda, 27.00, Travel; 221, Stolhand Heating & Air, 975.00, Maintenance Agree.; 222, American Telephone, 104.00, Service call; 223, Merrifield Office Supply, 487.79, Supplies;

Highway: 882, Ford Refrigeration Service, 160.50, Repairs; 883, Evans & Associates, 8337.58, Asphalt; 884, Kay Electric Cooperative, 306.00, Billing; 885, AT&T, 241.92, Phone; 886, Valk Manufacturing Company, 2850.00, Blades; 887, Sober Brothers, 2937.72, Native Material; 888, Grouse Valley Equipment, 127.92, Parts; 889, Evans & Associates, 17184.02, Asphalt; 890, Quality Water Service, 14.65, Water; 891, Evans & Associates, 4784.39, Asphalt; 892, Birch, 107.20, Telephone; 893, Circuit Engineering District #8, 3479.47, Inspections; 894, Deere Credit Inc, 7461.15, Lease payment; 895, ACG Materials, 6364.54, Rock; 896, Diemer Contruction Co., 4620.00, Ditch work; 897, Hercules Tire Sales Inc, 800.36, Tires; 898, Security National Bank, 1920.41, Lease Purchase Payment; 899, MHC Kenworth, 75.00, Latch; 900, Dish, 20.60, Satellite service; 901, Direct Discount Tire, 565.00, Tire; 902, Direct Discount Tire, 109.50, Parts; 903, Justin Tucker Plumbing, 323.24, Repairs; 904, Circuit Engineering District #8, 42.00, Reflectors; 905, Blackwell True Value Hardware, 6.99, Filters; 906, Welch State Bank, 1648.91, Lease Purchase Payment; 907, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 908, RCB Bank, 3096.08, Lease Purchase Payment; 909, Merrifield Office Supply, 10.50, Calendars; 910, Cross Oil, 2520.00, Fuel; 911, Briggs Hardware, 119.36, Misc Supplies; 912, G & B Auto, 282.00, Blanket for repairs; 913, Locke Auto Parts, 286.06, Blanket for parts; 914, Owen Auto Supply, 987.82, Blanket for parts; 915, Action Truck Parts, 416.07, Blanket for parts; 916, Filter Care Of Missouri, 51.40, Blanket for repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:35 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

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Approved this 3rd day of January, 2017.

 

 

 

 

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                   

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                 _____________________________

     JASON SHANKS, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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