The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 12, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 9, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Sheriff Elect; Sean Grigsba, Kay County Deputy Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; Donnie Head, Circuit Engineering District #8;   Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of December 5, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Kelsea Work was not in attendance to present report for Oklahoma Court Services.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 298 as the current head count, 52 arrested and released over the weekend and 123 for the week, arrested and released from December 1, 2016-163 daily average of 289, minimum amount of inmates-274, maximum amount of inmates-300, high for 24 hour period for December 2, 2016-309, 13 inmates sentenced to county time, 64 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is down a little with a total of 1,821.  The report showed 11 weekenders and sanctions, 24 paid contracts with BIA and Bridgeway currently are holding three (3) inmates on writs (prison to court).  The report stated currently holding four (4) inmates on purge (fines) fees.

 

Motion was made by Shanks and seconded by Johnson approving Chairman Johnson to sign Agreement by and between the BOCC and M&D Home Inspection for remote terminal capabilities with the Assessor’s office.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Discussion regarding replacing carpet in the Assessor’s office because of a water stain:  Assessor Susan Keen said the carpet in her front office has a stain because a bathroom toilet from upstairs overflowed; she asked if a commissioner would come and look at it and Commissioner Shanks said he would check on it for her.  Treasurer Kennedy said if the carpet needed replaced would it be taken care of out of the general government account and BOCC said it would.  No action was taken.

 

2017 Payroll Calendar (dates to be paid):  DA Hermanson said Assistant District Attorney Billie Chrz contacted Shelley Woolridge from the Auditor’s office regarding the BOCC question to receive an early payroll before Memorial Day.  Ms. Woolridge told ADA Chrz she had concerns about receiving pay before services were rendered and told Kay County may or may not be written up for this.  Commissioner Johnson stated Kay County received early payroll for November and December.  Clerk Reese said actually Kay County receives early payroll for November, December and January but that is in Kay County policy but Memorial Day is not.  Johnson asked who sets policy and Reese said BOCC.

 

Motion was made by Johnson and seconded by Skidmore regarding 2017 Payroll Calendar (dates to be paid) and to change the May pay date to May 26, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Skidmore said crews have been hauling wind farm crusher run to the yard, cleaning ditches with drain issues, graders have been grading, laying sand, rock and pulling ditches.  Skidmore said most of the office has been moved to the new location.  The electricians are still working on installing cameras and electrical for the fuel pumps.   He noted the environmental crew worked a few days this past week.

 

Commissioner Shanks stated his crews have been dipping sand at the river, hauling rock from the wind farm and doing ditch work at Pine Street.

 

Commissioner Johnson noted his crews were blading, hauling material; mowing and boom mowing roads district wide, patching holes with asphalt and putting on snow plows and sand spreaders.  Johnson reported crews back filled bridge on Industrial and did ditch work on Brake Rd, Adobe Rd. and “R” Str.

 

Kelsea Work, Oklahoma Court Services, reported total monthly hours completed in November 2016 as 632, District Attorney sanctioned community service hours completed-75 and total number of regular clients that submitted community service hours-124.  She listed completed events as:  Friendship Feast, Albright Church Breakfast, Humane Society and Christmas Parade where clients served, cleaned and picked up garbage.  Upcoming Events:  Humane Society and Habitat for Restore where clients will clean animal kennels and assist in building process at current home being built for Habitat for Humanity.

 

Motion was made by Shanks and seconded by Skidmore approving with noted corrections D#2 (corrected from Agenda that read D#1)-Bridge Inspection Invoice #436255-$9,255.00; Report of Conference between Bridge Owner and Bridge Inspection Consultant Inv#436255 and Load Posting Bridge ID 11883; D#1 (corrected from Agenda that read D#2)-Bridge Inspection Invoice #436154-$12,073.00; Report of Conference between Bridge Owner and Bridge Inspection Consultant Inv#436154 and Load Posting Bridge ID 27164 & 08584; D#3-Bridge Inspection Invoice #436356-$4,810.50; Report of Conference between Bridge Owner and Bridge Inspection Consultant Inv#436356.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.  

 

Commissioner Johnson asked Donnie Head, CED#8, if he had any comments and Head made comments regarding the load posting. 

 

Motion was made by Skidmore and seconded by Shanks approving Resolution No. 16, 17-85, whereas it is in the best interest of Kay County to execute that certain Project Agreement Resurface on EW-18 (Hubbard Rd), beginning at I-35 and extending 3.5 miles East to US-177, Project Number STP-236C(042)CI, State Job Piece Number 30442(04), by and between Kay County and the Oklahoma Department of Transportation (ODOT) AND, ODOT Supplemental and Modification Agreement No. 2 County Improvements for Roads and Bridges Project Agreement, D#3.  DA Hermanson reviewed and Okayed.  Donnie Head explained the state awarded funding to eight different projects and $62,500 was applied to this particular project.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Commissioner Skidmore asked Donnie Head when project would begin and Head said project was awarded to Evans & Associates and should start around March 2017.

 

Motion was made by Johnson and seconded by Skidmore approving trencher equipment rental for Dist#3 (no quotes were received).     Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

The following quotes were received for front gate fencing at new shop location for Dist#3:  Madden Fencing-$2,416.15; Niemen Fencing-$4,847.00; Standard Builders-$3,328.70

 

Motion was made by Shanks and seconded by Johnson approving and awarding the lowest quote to Madden Fencing-$2,416.15 for front gate fencing at new shop location for Dist#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.  

 

The following quotes were received for labor boring for electrical and water line Dist#3 new shop location:  Mach I Construction-$12.00 per foot; Clint Co.-$10.00 per foot; KanOkla-$5.556 per foot

 

Motion was made by Shanks and seconded by Skidmore approving and awarding the lowest quotes from

KanOkla-$5.556 per foot for labor boring for electrical and water line Dist#3 new shop location.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving labor to pull pipe through with Tucker Plumbing, Dist#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling the following Public Service/Pipeline Crossing Line Installations for Select Energy Services, LLC:  SW4 S35 T28N R1E Ending SE4 S29T28N R1E, Parallel/Cross “T” Str./West Canteen to “R” Str. North Dry Rd. West, D#2;  SW4 S35 T28N R1E Ending SE4 S5 T27N R1E, Parallel/Cross “T” Str. Parallel Canteen West to ”R” St. South Brake St., D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson Tabling the following Public Service/Pipeline Crossing Line Installations for Western Farmers Electric Cooperative:  SE4/SE4 S22 T28N R4E Ending SE4/SE4 S21 T28N R4E, Parallel to E. River Rd. (Starting 180’ West of N Hardy Lane & ending 102’ West of the SE/corner of S21), D#2; NW4/NW4 S26 T28N R4E Ending NE4/NE4 S27 T28N R4E, Crossing N Hardy Lane (720’ South of E River Rd), D#2; NE4/NE4 S27 T28N R4E Ending SE4/SE4 S22 T28N R4E, Crossing E River Rd (220’ West of N Hardy Lane), D#2; SE4/SE4 S21 T28N R4E Ending NE4/NE4 S28 T28N R4E, Crossing E River Rd (.98 Miles East of N 108 Lane), D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations for Kay Electric Cooperative:  NE4/NE4 S7 T27N R2W Ending NW4/NW4 S4 T27N R2W, Brake Rd., D#3.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for November 2016:  Assessor; Election Board; County Clerk.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions for Declaration of Surplus:  Res#16, 17-83, Treasurer – leather chair, floor fan, data mobile rack, typing table (2), vinyl chair, junked; Res#16, 17-84, Treasurer – computer tower, filing cabinet, junked.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds:  Res#16, 17-79, Highway Dist#1-$23,915.75, BIA-Kay County Maintenance Agreement FY16-17;

Res#16, 17-80, Highway Dist#3-$78,953.69, BIA 44th Street Reconstruction Project.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson Tabling the following Resolutions to Deposit Funds:  Res#16, 17-81, Highway Dist#2-$1,500.00, Public Service Crossing Line Installation; Res#16, 17-82, Highway Dist#2-$2,750.00, Public Service Crossing Line Installation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving Highway-$396,336.35, D#1-$95,002.23; D#2-$94,193.67; D#3-$207,140.45; Highway CBRIF-$18,663.20;Mortgage Certification Fee-$515.00; Child Abuse Prevention-$178.53; Cash Improvement-$0.10; Detention Center-$94,556.47; Drug Court-$17,804.34; County Clerk Lien Fee-$2,300.50; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.35; PBA-Ponca City School-$4.81; PBA-Tonkawa School-$2.24; Preservation Fee-$3,435.00; V.I.Reimbursement-$505.94;County Sales Tax-$290,965.60; Sheriff Service Fee-$27,879.92; Use Tax-$27,816.14.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving the following Transfer of Appropriations:  Detention Center Personal Service-$10,000.00 to Part-time-$5,000.00 & Overtime-$5,000.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Sheriff Elect Steve Kelley introduced his Sean Grigsba and told Grigsba is who he is bringing in as his Undersheriff.  Kelley told the BOCC all of Grigsba attributes 

 

Motion was made by Shanks and seconded by Johnson approving and awarding the lowest bidder Mid-Continental Restoration Co., Inc.-$13,560.00 on Bid#2016-35-Re-Bid Porch Stone Masonry Maintenance Courthouse (opened in BOCC meeting on 12-5-16).  Shanks said Mid-Continental was recommended by Troy Lewis, Architect.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore awarding the lowest bidder on the six month bids for commonly used items as follows:  NOTE:  EACH SIX MONTH BID IS LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS PER BID NUMBER.  THE LOWEST BIDDER IS SELECTED PER LINE ITEM, HOWEVER, MORE THAN ONE VENDOR WILL BE AWARED TO EACH BID NUMBER.  Bid#2017-1, Asphalt-Coastal Energy Corp., Ergon A&E, Evans & Associate, Logan County Asphalt Co., McConnell & Associates, Tulsa Asphalt LLC; Bid#2017-2, Bridge Materials:  Sunbelt Equipment & Supply, K&O Construction & Supply, The Railroad Yard, Inc., Bid#2017-3, Grader Blades:  C. L. Boyd Co., Inc., Dub Ross Co., Inc.; Bid#2017-4, Concrete:  G & C Concrete Co., PC Concrete; Bid#2017-5, Road Rock:  ACG Materials, APAC Central Inc., Dolese Bros. Co., Summers Blue Lake, Bowers Trucking Inc., Diemer Constr., Evans & Assoc. Constr., G&C Concrete Co., Sober Brothers; Bid#2017-6, Culvert Pipe:  Dub Ross Co. Inc., HD Supply Waterworks, Railroad Yard Inc., Sunbelt Equipment.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore Tabling Bid#2017-7, Office Supplies and Bid#2017-8, Janitorial Supplies for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

NOTE:  ALL BIDS ARE FILED IN THE COUNTY CLERKS OFFICE AND ARE AVAILABLE FOR PUBLIC VIEWING.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Reimburse: 21, Southwest Business Products, 52.00, Holes punched; Serv.Fee: 161, CommunityWorks, 1849.84, Blanket For Juvenile Detentions; 162, LiveView GPS Inc, 119.85, Blanket for subscription; 163, Edwards, Chris, 120.00, Blanket For Juvenile Transport; 164, Tebow, Daniel L., 912.00, Blanket For Juvenile Transport; 165, Tebow, Alma, 441.00, Blanket For Juvenile Transport; 166, Garcia, John, 384.00, Blanket For Juvenile Transport; 167, McDonald Computer Services LLC, 274.97, Blanket for computer maint.; 168, Fleetcor Technologies, 931.68, Blanket For Fuel; 169, McDonald Computer Services LLC, 729.97, Blanket for computer maint.; Detention Center: 601, Lowes Companies Inc., 373.61, Blanket For Supplies; 602, Baumert, Cummings & Hiatt, 940.91, Blanket For Professional Services; 603, Briggs Hardware, 180.52, Blanket For Supplies; 604, Brandts, 310.38, Blanket For Supplies; 605, Bernard Food Industries, 2073.90, Blanket for food; 606, Card Service Center, 813.85, Blanket For Supplies; 607, Apple Market, 108.48, Blanket for food; 608, AT&T, 1281.60, Blanket for internet; 609, Kay Electric Cooperative, 30.00, Blanket for electric bill; 610, Hubris Communications, 24.95, Blanket for email; 611, OK Natural Gas, 938.96, Blanket for gas bill; 612, Finish Line Fuels LLC, 515.94, Blanket For Fuel; 613, Earthgrains Baking Company, 1472.80, Blanket for food; 614, Verizon Wireless, 143.52, Blanket for cell bill; 615, Take Ten Tire, 183.70, Blanket for repairs; 616, Hagar Restaurant Service Inc., 630.99, Repairs; 617, COPS Products LLC, 569.88, Gear; 618, Merrifield Office Supply, 474.60, Supplies; 619, McDonald Computer Services LLC, 259.98, Toner; 620, Card Service Center, 459.61, Blanket For Supplies; 621, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 622, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 623, Locke Supply, 14.70, Parts; 624, Locke Supply, 437.93, Latch; 625, Locke Supply, 436.60, Supplies; General: 1023, P & K Equipment, 56.91, Dvds; 1024, Newkirk Mini-Storage, 480.00, Rent; 1025, Quality Water Service, 83.65, Water; 1026, OK Department Of Labor, 125.00, Inspections; 1027, Dewitt, Corbin, 235.17, Travel; 1028, Southwest Business Products, 187.40, Stamps; 1029, Forte, .30, Fees; 1030, Take Ten Tire, 1855.44, Blanket For Vehicle Maintenance; 1031, Fleetcor Technologies, 1173.87, Blanket For Fuel; 1032, Dept. of Public Safety, 350.00, Blanket for OLETS Service; 1033, Transunion Risk, 70.50, Blanket for Software Services; 1034, Southwest Business Products, 161.74, Ink; 1035, Quality Water Service, 26.90, Blanket for water; 1036, Fisher Tinting, 140.00, Tint; 1037, Southwest Business Products, 61.96, Supplies; 1038, Southwest Business Products, 277.85, Supplies; 1039, Northern Tool & Equipment, 849.99, Equipment; 1040, K & C Manufacturing, 325.00, Fabrication; 1041, Merrifield Office Supply, 403.00, Ink

Cartridge; 1042, Merrifield Office Plus, 113.55, Calendars; 1043, Postmaster, 138.00, Rental; Health: 184, Fulsom, Donna, 54.00, Travel; 185, Centerpoint Energy Arkla, 40.75, Gas service; 186, AT&T Mobility, 198.33, Service; 187, Mac Systems Inc., 1102.00, Inspections; 188, Ponca City Utility Authority, 1372.12, Utility Bill; 189, Allen, Jeanine, 62.64, Travel; 190, Beaston, Amanda, 47.52, Travel; 191, Brownfield, Misttina, 61.56, Travel; 192, Cusack, Michele, 15.12, Travel; 193, Forman, Tammy, 43.20, Travel; 194, Fowler-Goins, Mary, 47.52, Travel; 195, Wehunt, Amy, 25.92, Travel; 196, Glasgow, Genevieve, 8.64, Travel; 197, The Meadows Center For Opportunity, 90.00, Blanket for shredding; 198, Walmart Community BRC, 35.63, Blanket For Supplies; 199, Lowes Companies Inc., 206.66, Blanket For Supplies; 200, AT&T, 433.33, Phone; 201, STC, 44.00, Maintenance; 202, STC, 150.96, Maintenance; 203, Stolhand Heating & Air, 290.00, Maintenance Agree.; 204, McKesson Medical-Surgical, 78.93, Containers; 205, Houghton Mifflin Harcourt Publishing Co, 367.05, Subscription; 206, Moore Medical Corp., 22.29, Supplies; 207, Locke Supply, 38.23, Lights; 208, Underwood, Heather N, 21.60, Travel; 209, Juniors Locks & Alarms, 68.26, Service call; 210, Lektron Industrial Supply Inc, 122.51, Bulbs; 211, Martin, Mike, 420.00, Maintenance; Highway: 840, Triple C LLC, 454.00, Sand; 841, Pioneer Hydraulics, 98.07, Blanket for parts; 842, PikePass, 3.60, Blanket for turnpike fees; 843, Sober Brothers, 2993.10, Rock; 844, G & B Auto, 140.00, Blanket for parts; 845, Cintas Corporation, 76.31, Blanket for medical; 846, Rural Water District #3, 68.84, Water; 847, OK Natural Gas, 20.90, Billing; 848, Hats Auto Supply, 169.72, Parts; 849, Interstate Battery System Of Tulsa, 225.89, Parts & Service; 850, Cintas Corporation Loc, 1162.57, Blanket for uniform service; 851, O Reilly Auto Parts, 40.39, Blanket For Supplies; 852, Ricks Service Center, 255.00, Blanket for repairs; 853, Southwest Truck Parts, 110.45, Blanket for parts; 854, Unifirst Holdings Inc, 651.65, Blanket for uniform service; 855, Mike Redding, 464.00, Shale; 856, Brandts, 199.38, Blanket for parts; 857, Starr Lumber Co., 147.54, Blanket For Supplies; 858, Lowes Companies Inc., 225.59, Blanket For Supplies; 859, Barrys Diesel Service, 1042.94, Blanket for repairs; 860, Owen Auto Supply, 991.53, Blanket for parts; 861, KanOkla Networks, 35.00, Internet; 862, Deere Credit Inc, 1381.36, Lease payment; 863, RCB Bank, 1814.15, Lease payment; 864, SNB NA, 1704.06, Lease payment; 865, Harlands Diesel, 254.63, Repairs; 866, Hotsy of Oklahoma Inc., 4650.00, Pressure Washer; 867, Logan County Asphalt Co., 750.00, Asphalt; 868, Warren Power And Machinery, 235.26, Water Pump; 869, Hercules Tire Sales Inc, 2192.00, Grader tire; 870, Logan County Asphalt Co., 1414.55, Asphalt; 871, Circuit Engineering District #8, 81.50, Signs; 872, Okla. Dept. of Transportation, 2389.46, Lease Purchase Payment; 873, Cross Oil, 11197.75, Fuel; 874, Kelle Oil Company, 6.00, Tools; 875, Total Com Inc., 250.00, Radio Service; 876, Johnson, Vance Howard, 99.79, Travel; 877, Take Ten Tire, 183.74, Repairs; 878, Kelle Oil Company, 72.50, Parts; 879, Cross Oil, 285.00, Grease; 880, John Deere Financial, 151.73, Parts

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 11:20 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

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Approved this 19th day of December, 2016.

 

 

 

 

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                   

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                 _____________________________

     JASON SHANKS, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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