The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 5, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 2, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; Troy Lewis; Glen Nichols, Evans & Associates; Monty Taylor, P&K Equipment;  Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of November 28, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving to enter into the Kay County Home Finance Authority meeting.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving to re-enter into the regular BOCC meeting.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving to enter into the Kay County Public Building Authority meeting.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving to re-enter into the regular BOCC meeting.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 298 as the current head count, 42 arrested and released over the weekend and 102 for the week, arrested and released from December 1, 2016-55 daily average of 296, minimum amount of inmates-288, maximum amount of inmates-300, high for 24 hour period for December 2, 2016-309, 14 inmates sentenced to county time, 63 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is at 1,873 with the institution at 108%.  The report showed six (6) weekenders and sanctions, 41 paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).  The report stated currently holding three (3) inmates on purge (fines) fees. 

 

Motion was made by Skidmore and seconded by Shanks Tabling 2017 Payroll Calendar (dates to be paid).  Johnson and Skidmore want payroll to be released before Memorial Day and Clerk Reese said Kay County policy doesn’t allow for early payroll in May.  DA Hermanson will speak with auditors and get an answer.

Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Skidmore said crews have been hauling wind farm crusher run, shale and sand to roads, cleaning ditches with drain issues on 44th & Bender, cleaning and repairing drain pipes.  Skidmore told most of the office has been moved to the new site location and noted the telephone service men and electricians have been working on installing cameras and electrical for the fuel pumps.

 

Commissioner Shanks stated his crews have been changing oil on the graders, doing ditch work and installing new pipes on Judo Rd., hauling rock on Rock Str., pulling ditches on Pine Str. and putting in new pipes for the city.

 

Commissioner Johnson noted his crews were blading, hauling material, mowing, roads district wide, laying rock on Arch Bridge on Industrial Blvd., and laying asphalt on Pecan Rd. south of Coleman Rd.  Johnson reported crews were fixing ruts on Prentice where a tractor plowed across the road eight times and picking up fence post and wire.

 

Motion was made by Shanks and seconded by Johnson approving Title Page for Bridge 250, Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by Johnson approving to go out on bid on Bridge 250 for labor and materials, Dist#2.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by Johnson approving to build a wind break on each door to office at new Dist#3 shop location.  Skidmore told he needed to build a wind break and he was not certain of the cost but would purchase construction materials off Lowe’s state bid.  He said the labor portion of this job would be under $5,000 and asked if needed approval.  Clerk Reese said since the project is less than $5,000 it did not have to be bid but needed BOCC approval.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for November 2016:  Treasurer.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

DA Hermanson left the meeting.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Serv.Fee: 157, Ultra Brite Lightz, 159.92, Lights; 158, Quality Water Service, 56.90, Blanket for water; 159, Birch, 406.88, Blanket For Phone Services; 160, Whimsey, 47.00, Uniforms; Detention Center: 580, City of Newkirk, 8949.12, Blanket for electric bill; 581, American Aluminum, 14378.00, Equipment; 582, Card Service Center, 889.09, Blanket For Supplies; 583, Card Service Center, 382.51, Blanket For Supplies; 584, AT&T, 882.65, Blanket For Phone Services; 585, Standley Systems, 272.07, Blanket For Copier Maintenance; 586, OK Natural Gas, 21.48, Blanket for gas bill; 587, Sysco Foods of Oklahoma, 986.65, Blanket for food; 588, Heritage Parts, 42.89, Parts; 589, Gold Coast Armory, 406.91, Ammunition; 590, Sysco Foods of Oklahoma, 4926.50, Blanket for food; 591, COPS Products LLC, 685.81, Uniforms; 592, McDonald Computer Services LLC, 129.98, Accessories; 593, Handcuff Warehouse, 5101.22, Handcuffs; 594, Bob Howard Dodge, 23814.00, Vehicle; 595, Davis Moore Auto Group,

1256.90, Repairs; 596, Oklahoma Tax Commission, 44.00, Tag & Title; 597, Heartland Western Outfitters, 675.00, Uniforms; 598, COPS Products LLC, 569.96, Lights; 599, McDonald Computer Services LLC, 869.97, Computer; 600, Locke Supply, 165.18, Lights; General: 1003, Mail Finance, 1125.00, Lease; 1004, AT&T, 59.46, Blanket For Phone Services; 1005, AT&T, 1574.77, Telephone Service; 1006, Rogers Oil Co., 94.03, Fuel; 1007, Standley Systems, 25.00, Maintenance Agree.; 1008, TM Consulting, 488.75, Conversion; 1009, Quality Water Service, 24.60, Water; 1010, Career Tech, 121.63, Envelopes; 1011, Fleetcor Technologies, 1072.50, Blanket For Fuel; 1012, AT&T Mobility, 551.20, Blanket for internet; 1013, Galaxie Business, 172.72, Maintenance Agree.; 1014, Watchguard Video, 218.00, Evidence Supplies; 1015, 911 Custom, 206.78, Accessories; 1016, Presort First Class, 398.55, Presort; 1017, City of Newkirk, 4207.01, Utility Bill; 1018, Harrell Automotive & Recovery, 785.00, Blanket For Vehicle Maintenance; 1019, Wells Plumbing, 1968.56, Blanket for plumbing; 1020, Patriot PC's LLC, 150.00, Disposal; 1021, United States Treasury, 2151.11, Tax; Health: 183, Stolhand Heating & Air, 317.67, Utility Bill; Highway: 809, Alliance Health Hospital, 429.00, Testing; 810, Lampton Welding, 132.70, Blanket For Supplies; 811, Centerpoint Energy Arkla, 88.11, Billing; 812, OK Natural Gas, 45.13, Billing; 813, Pioneer Technology Center, 40.00, Safety course; 814, OK Natural Gas, 108.22, Billing; 815, Petroleum Marketers Equipment Co., 1055.50, Equipment; 816, Cintas, 100.71, First aid supplies; 817, Encounter Wireless Service, 36.00, Internet; 818, AT&T, 301.24, Phone Service; 819, Brandts, 195.67, Blanket For Supplies; 820, Okla. Dept. of Transportation, 2389.46, Lease; 821, Encounter Wireless Service, 68.00, Internet; 822, Deere Credit Inc, 2471.94, Lease; 823, Dish, 32.03, Satellite service; 824, Galaxie Business, 62.00, Copies; 825, Filter Care Of Missouri, 117.45, Filter Service; 826, Blackwell True Value Hardware, 55.98, Paint; 827, Cummins Central Power, 1606.78, Repairs; 828, Cross Oil, 10528.06, Diesel; 829, Sunbelt Equipment & Supply, 607.20, Iron; 830, Standley Systems, 30.19, Maintenance Agree.; 831, Younger-Holmes Electrical Contractors, 238.76, Electrical Work; 832, Yellowhouse Machinery Co, 515.18, Parts; 833, G & B Auto, 385.00, Tire; 834, Direct Discount Tire, 473.32, Tires; 835, Circuit Engineering District #8, 5707.16,                Boring; 836, Circuit Engineering District #8, 1702.88, Engineering; 837, Tucker, Teena M, 40.00, Keys; 838, Circuit Engineering District #8, 121.50, Signs; 839, Johnson, Vance Howard, 112.10, Mileage

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Bid#2016-35-Re-Bid Porch Stone Masonry Maintenance Courthouse was opened as follows:  Trademark Masonry Inc.-$32,000.00; Commercial Waterproofing, LLC-$50,000.00; AAS Construction Corp.-$196,747.00; Mid-Continental Restoration Co., Inc.-$13,560.00

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2016-35-Re-Bid Porch Stone Masonry Maintenance Courthouse for further review.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Six month bids for commonly used items were opened as follows:

Bid#2017-1, Asphalt:  Ergon Asphalt & Emulsions, Inc.-Asphaltic Emulsion Products only; Tulsa Asphalt LLC-Polymer Modified Patch-a-Pave only; Asphalt Producers, Inc.- Polymer Modified Patch-a-Pave only; Evans & Associations Construction Co., Inc.-Hot-Mix Hot Laid Asphaltic Concrete/Sand Base Type A, B, C only; McConnell & Associates-Polymer Modified Patch-a-Pave (crack seal material) only; T&C Asphalt Materials, LLC- Polymer Modified Patch-a-Pave (crack seal material) only; Logan County Asphalt Co.-Polymer Modified Proline only; Vance Brothers, Inc.-Asphaltic Emulsion Products/Crack Seal Material only; Coastal Energy Corp.-Asphaltic Emulsion Products only; APAC Central, Inc. – No Bid. 

 

Bid#2017-2, Bridge Materials:  Sunbelt Equipment & Supply; K&O Construction & Supply; The Railroad Yard, Inc.

 

Bid#2017-3, Grader Blades:  C. L. Boyd Co., Inc.; Dub Ross Co., Inc.

 

Bid#2017-4, Concrete:  G&C Concrete Co.; PC Concrete; GCC Ready-Mix

 

Bid#2017-5, Road Rock:  Diemer Construction Co., LLC-Crushed Concrete/Hauling Rock only; Dolese Bros. Co.-40% Wear Rock Size/Screening; APAC-Central, Inc.-30% Wear Rock Size/Screening; Evans & Associates Const. Co., Inc.-Asphalt Millings only; Summers Blue Lake-Rock Size/Screening;  ACG Materials-Crusher Run Rock/Screening; Bowers Trucking, Inc.-Hauling Rock only; Stewart Stone, Inc.-30%Wear Rock Size only; Sober Brothers, Inc.-Screening River Rock; G&C Concrete Co.-Crushed Concrete/Hauling only

 

Bid#2017-6, Culvert Pipe:  Sunbelt Equipment & Supply, Inc.-Used Steel Pipe/New Reject Pipe only; Dub Ross Co., Inc.-Bid on everything but Used Steel Pipe/New Reject; HD Supply Waterworks, Ltd.-Pipe Watertight only; The Railroad Yard, Inc.-Certain Used Steel Pipe/Pipe Watertight

 

Bid#2017-7, Office Supplies:  Southwest Business Products; Merrifield Office Plus

 

Bid#2017-8, Janitorial Supplies:  Southwest Business Products; Merrifield Office Plus; Farha Wholesale

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:31 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

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Approved this 12th day of December, 2016.

 

 

 

 

 

 

 

                                                            _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                   

                                                             _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

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