The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 21, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 18, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Sheriff Elect; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management Director; Jesse Vap, River Ridge Construction;  Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   Absent:  Jason Shanks, Member

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of November 14, 2016.  Motion carried:  Johnson, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 305 as the current head count, 54 arrested and released over the weekend and 104 for the week, arrested and released from November 1, 2016-294 daily average of 310, minimum amount of inmates-294, maximum amount of inmates-328, high for 24 hour period for November 4, 2016-339, 12 inmates sentenced to county time, 57 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones mentioned the DOC backlog is at 1,806.  The report showed seven (7) weekenders and sanctions, 32 paid contracts with BIA and Bridgeway currently are holding two (2) inmates on writs (prison to court).  The report stated currently holding three (3) inmates on purge (fines) fees. 

 

Motion was made by Johnson and seconded by Skidmore approving to reappoint Wes Young to the Justice Facilities Authority for a three year term.  Motion carried:  Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307.9.c, to discuss plans for deterrence or prevention of or protection from an act of terrorism (9:04 a.m.).  Motion carried:  Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving to reenter the regular meeting of the BOCC (9:48 a.m.).  Motion carried:  Johnson, aye; Skidmore, aye. 

 

No action was taken regarding plans for deterrence or prevention of or protection from an act of terrorism.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: 

Commissioner Skidmore said his crews have been hauling crusher run and sand to roads and cleaning ditches because of drainage issues on 44th Street.  He said they have been painting and fixing up the office at the new yard, getting bids to lay a concrete pad for fuel tanks, building a loft in the new barn, moving office files, furniture, getting all the utilities and internet set up and working on the grounds and getting bids for various things at the new shop.  Skidmore reported he had two haul trucks down and sent one to Wichita to get repaired.

 

Commissioner Johnson noted his crews were blading, hauling material, mowing roads district wide.  He said crews were digging out holes and spreading asphalt on several roads and putting rip rap on bridges on Traders Bend Road.

Resolution 16, 17-63 Approving Interlocal Cooperative Agreement for Circuit Engineering District whereas, the BOCC may enter into an agreement with other counties within ACCO District Eight to help carry out the functions delegated by law including, but not limited to, the operation of road maintenance, construction, inspection, purchases and management:  Commissioner Johnson told at the CED#8 meeting the board approved to change the statute reference only and leave the rest the same because they felt it limited the ability to function and operate the way they have for years.  DA Hermanson said the rest of the language in the Resolution does not apply the state statute that is referenced.  He told the BOCC the risk/danger in going against what their legal advisor told them.  Hermanson said if you do not follow statute and my advice there is a liability and you could lose your protection from personal liability; he said he felt this was unlikely but wanted them to be informed.

 

Skidmore said he wanted to approve the Resolution recommended by the DA Hermanson.

 

Johnson told DA Hermanson if Kay County adopts his recommended language of the Resolution he does not want it to limit their functions.  Hermanson said he didn’t want the BOCC to be limited but it is what the law says.  He told BOCC they needed to contact lobbyist and have the law changed.  DA Hermanson reiterated he could only advise them and tell the BOCC what the law states.

 

Johnson said he wanted to get Commissioner Shanks opinion on this matter. 

 

Motion was made by Johnson and seconded by Skidmore Tabling Resolution 16, 17-63 Approving Interlocal Cooperative Agreement for Circuit Engineering District whereas, the BOCC may enter into an agreement with other counties within ACCO District Eight to help carry out the functions delegated by law including, but not limited to, the operation of road maintenance, construction, inspection, purchases and management.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Kay County Monthly Reports for October 2016:  Court Clerk; Election Board; Health Department.  Motion carried:  Johnson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to Dispose of Equipment:  Res#16, 17-73, Treasurer, 3 Monitors/2 Computer Towers, junked; Res#16, 17-74, Treasurer, 6 Computer Towers, junked; Res#16, 17-75, Treasurer, 6 Computer Towers, junked; Res#16, 17-76, Treasurer, 3 File Servers/2 Printers/Monroe Calculator, junked.  Motion carried:  Johnson, aye; Skidmore, aye.

 

Johnson asked Treasurer Christy Kennedy if all information on the hard drive were wiped clean before being junked.  Kennedy said that everything on the hard drive is public information but told everything was removed. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolutions to deposit funds:  Res#16-17-77, Child Abuse Prevention-$33.33, jury service donations.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations:  General Government Health Insurance $1,200.00 to Commissioners Personal Service; Highway Dist#1 BIA Brake Road Project-$61,822.68 to CBRI Reimbursement Maintenance & Operation (M&O); Detention Center Jail Cash M&O-$15,000.00 to Capital Outlay.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Bid#2016-33, Roof Replacement DHS Building (bid opened in BOCC meeting 10-31-16):  Clerk Reese told the BOCC that Commissioner Shanks wanted to go with ACCO’s and Ed Owen’s (Engineer) recommendation to use Wallace Construction Co., Inc. with ACCO paying $98,397.00 and the Public Building Authority paying $10,761.00, total cost of $109,158.00.

 

Motion was made by Johnson and seconded by Skidmore approving and accepting the bid from Wallace Construction Co., Inc. because of recommendations from the Engineer Ed Owen’s and ACCO on Bid#2016-33, Roof Replacement DHS Building (bid opened in BOCC meeting 10-31-16), ACCO paying $98,397.00 and the Public Building Authority paying $10,761.00, total cost of $109,158.00.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

DA Hermanson left the meeting (10:12 a.m.).

 

Motion was made by Skidmore and seconded by Johnson approving Payroll with warrants to be released on November 22, 2016.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 General: 2686, Fisher Tinting, 180.00, Tint

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 8, Quality Water Service, 53.20, Blanket for water; 9, Vyve Broadband, 22.53, Cable;

PBA: 12, Pioneer Fire And Safety, 48.00, Inspections; Serv.Fee: 140, Lowes Companies Inc., 388.72, Supplies; 141, Bob Barker Co, 183.44, Supplies; 142, Special-Ops Uniforms, 243.89, Gear; 143, G & B Auto, 82.00, Blanket For Vehicle Maintenance; 144, Petsense, 113.98, Blanket For Supplies; 145, Canadian County Juvenile Center, 173.79, Blanket For Juvenile Detentions; 146, Eastern Okla Youth Services, 883.50, Blanket For Juvenile Detentions; 147, Sac & Fox Juvenile Detention, 612.19, Blanket For Juvenile Detentions; 148, Youth Services Of Osage County Inc, 1460.70, Blanket For Juvenile Detentions; 149, Craig Co. Detention Center, 1925.00, Blanket For Juvenile Detentions; 150, Response Technologies LTD, 1425.00, Blanket for warranty; 151, Galaxie Business, 51.70, Blanket For Copier Maintenance; 152, Special-Ops Uniforms, 61.99, Uniforms; 153, Vance Country Ford, 30276.00, Vehicle; 154, UPS Store, 14.28, Shipping; 155, Tebow, Daniel L., 36.00, Juvenile Transports; Drug Court: 50, Call2 Test, 200.00, Scheduling; County Bridge & Road Improvement: 4, River Ridge Construction Llc, 23050.00, Labor;

Detention Center: 562, Baumert, Cummings & Hiatt, 350.10, Blanket For Professional Services; 563, Kay County Sheriff, 250.00, Blanket for search; 564, Finish Line Fuels LLC, 484.64, Blanket For Fuel; 565, McDonald Computer Services LLC, 719.98, Laptop computer; 566,McDonald Computer Services LLC, 99.99, Toner; 567, Pepperball, 864.00, Gear; 568, McDonald Computer Services LLC, 199.98, Toner; 569, Bob Barker Co, 997.85, Supplies; 570, Pemberton Chevrolet, 462.54, Repairs; 571, McDonald Computer Services LLC, 24.99, Supplies; 572,

McDonald Computer Services LLC, 149.99, Supplies; County Sales Tax Fund: 5, Kay County JFA #124183, 304555.41, Tax Collections; General: 958, Tulsa Co. Juvenile Bureau, 341.25, Blanket For Juvenile Detentions; 959, Texas County Juv. Det. Center, 1283.40, Blanket For Juvenile Detentions; 960, Oklahoma State University, 151.40, Fuel; 961, Quality Water Service, 71.65, Blanket for water; 962, Elite Advertising, 403.96, Pens; 963, Touchtone Communications, 36.47, Long distance; 964, ThyssenKrupp Elevator, 417.00, Elevator Maintenance; 965, Staples, 133.55, Blanket For Supplies; 966, Southwest Business Products, 191.85, Blanket For Supplies; 967, Younger-Holmes Electrical Contractors, 602.50, Repairs; 968, AT&T, 95.00, Internet; 969, Oklahoma State University, 378.02, Fuel; 970, Burkes Classic Restoration, 2616.26, Blanket For Vehicle Maintenance; 971, Oklahoma Sheriffs Association, 300.00, Registration; 972, Vyve Broadband, 18.29, Cable; 973, AT&T, 18.69, Long distance; 974, AT&T, 65.00, Internet; 975, AT&T, 292.80, Monthly phone bill; 976, AT&T, 516.21, Monthly phone bill; 977, AT&T, 30.25, Long distance; 978, Kay County Election Board, 735.00, Rental; 979, Grainger, 22.72, Signs; 980, Kay County Election Board, 2.00, Precinct costs; 981, ACCO, 45.00, Registration; 982, DA Council, 22375.00, Payroll; 983, DA Council, 25000.00, Payroll; 984, Oklahoma Tax Commission, 37.50, Tag & Title; Health: 171, The Meadows Center For Opportunity, 135.00, Shredding; 172, City of Blackwell, 473.78, Utility Bill; 173, AT&T, 275.56, Phone; 174, OK Natural Gas, 107.84, Gas bill; 175, STC, 44.00, Maintenance; 176, STC, 106.00, Copier; 177, ANCO Services, 2085.00, Janitorial Services; Highway: 762, Embassy Suites - Norman, 90.00, Lodging; 763, Kay Electric Cooperative, 308.00, Billing; 764, AT&T, 228.42, Phone; 765, Locke Auto Parts, 491.91, Blanket for parts; 766, Unifirst Holdings Inc, 1063.43, Blanket for uniform service; 767, Circuit Engineering District #8, 132.00, ; 768, Birch, 105.62, Telephone; 769, Owen Auto Supply,                996.13, Parts; 770, Cintas, 70.84, Blanket for medical; 771, John Deere Financial, 1502.61, Lease Purchase Payment; 772, ACCO, 95.00, Registration; 773, Embassy Suites - Norman, 180.00, Lodging; 774, Dish, 20.60, Satellite service; 775, ACCO, 95.00, Registration; 776, ACG Materials, 6318.66, Rock; 777, Filter Care Of Missouri, 52.30, Blanket for parts; 778, Birdwell Refrigeration, 85.00, Repairs; 779, American Telephone, 104.00, Installation; 780, Security National Bank, 1920.41, Lease; 781, Johnson, Vance Howard, 133.92, Mileage; 782, Shanks, Jason R, 146.34, Mileage; 783, Walker Plumbing, 217.00, Repairs; 784, ACG Materials, 3200.00, Rock; 785, Jack Bowker Ford, 483.01, Repairs; 786, Johnson, Vance Howard, 99.63, Travel to alva for CED; 787, Welch State Bank, 1648.91, Lease payment; 788, RCB Bank, 3096.08, Lease payment; 789, Caterpillar Financial Services Corp, 8634.80, Lease payment; 790, Kelle Oil Company, 30.00, Repairs; 791, Shanks, Jason R, 103.14, Mileage

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:40 a.m.  Motion carried:  Johnson, aye; Skidmore, aye.

 

 

 

 

 

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Approved this 28th day of November, 2016.

 

 

 

                                                          _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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