The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 7, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 4, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Sheriff Elect; Don Jones, Kay County Detention Director Center (KCDCD); Harold Hughs, KCDC; Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Johnson approving regular meeting minutes of October 31, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 317 as the current head count, 67 arrested and released over the weekend and 157 for the week, arrested and released from November 1, 2016-126 daily average of 317, minimum amount of inmates-308, maximum amount of inmates-328, high for 24 hour period for November, 2016-339, 13 inmates sentenced to county time, 54 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones said he sent six last Friday and he mentioned the DOC count is still climbing.  The report showed eight (8) weekenders and sanctions, 37 paid contracts with BIA and Bridgeway currently are holding one (1) inmate’s on writs (prison to court).

 

Courthouse Security:  Sheriff Elect Steve Kelley said he has done much research on this topic.  He told the percentages on courthouse shootings.  Kelley said he visited Osage County and called several other counties regarding how they are handling security matters in their courthouses.    He presented the BOCC with a report listing Courthouse Security Plan, Current Security and Active Shooter Study:  Quick Reference Guide.  Kelley told BOCC he had concerns with securing the west basement entrance of the courthouse and explained the hindrances and the east side basement entrance is currently not handicap accessible.  Several officers and BOCC communicated their concerns and asked questions.  Kelly gave costs of $112,072.13 to install needed equipment and hire three deputies. 

 

Motion was made by Skidmore and seconded by Johnson to Table and put back on the Agenda for the November 28, 2016 BOCC meeting courthouse security concerns.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Public Hearing Notice:  Discussion from Citizens’ views on Capital Improvements Plan for the Town of Kildare to be adopted:  Susmita, NODA, told the needs the Town of Kildare have and stated they are applying for a new fire station, six streets to be resurfaced and want drainage problems fixed.  Travis Harris, Representative for Town of Kildare, told these improvements came from a town committee of five and he answered Johnson’s question and told 90-95 people reside in Kildare.

 

Motion was made by Shanks and seconded by Johnson approving to adopt Capital Improvements Plan for the Town of Kildare through Resolution No. 16, 17-70.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Asbestos in the courthouse:  Dennis Bonewell told the BOCC he has made contact with three contractors to get quotes on costs to have the asbestos completely removed or capitation and is still waiting to receive one quote.  He said the State Department of Labor does not have a report on file and neither does the County Clerk.  Bonewell spoke with the court offices regarding the best time for the contractor to begin work and was told December.

 

Motion was made by Johnson and seconded by Skidmore to Table until all quotes are received from contractors to remove the asbestos.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: 

Commissioner Skidmore said his crews continue to dig and screen shale for the roads, mowing intersections and roads, graders have been fixing washouts and laying shale and sand.  He mentioned he had a crew on 44th & Bender cleaning ditches.  Skidmore reported the environmental crew was in his area on Thursday and Friday.

 

Commissioner Shanks reported his black top job was finished last week on Union, Traders Bend and First Street.  He said crews are now working on Dry Road intersections building up the roads at the four intersections.  Shanks said crews will begin blading the roads weather permitting.

 

Commissioner Johnson noted his crews were blading, hauling material, mowing roads district wide.  He said crews were patching on Austin and Furguson Roads and installing culvert pipes at Brake, Riverview and Rocky Ridge Roads.  Johnson said crews also dipped sand.

 

Resolution 16, 17-63 Approving Interlocal Cooperative Agreement for Circuit Engineering District whereas, the BOCC may enter into an agreement with other counties within ACCO District Eight to help carry out the functions delegated by law including, but not limited to, the operation of road maintenance, construction, inspection, purchases and management:  Commissioner Shanks said he spoke with CED Dist#8 regarding the statute/language corrections DA Hermanson suggested and was told this Resolutions was drawn up by Randy Robinson with ACCO.  Shanks was told every county involved signed this Resolution and will work off this Resolution as is.  Robinson told Shanks he will re-write for Kay County.

 

Motion was made by Shanks and seconded by Skidmore to Table Resolution 16, 17-63 Approving Interlocal Cooperative Agreement for Circuit Engineering District whereas, the BOCC may enter into an agreement with other counties within ACCO District Eight to help carry out the functions delegated by law including, but not limited to, the operation of road maintenance, construction, inspection, purchases and management allowing time for Randy Robinson to rewrite the Resolution.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving an Affidavit of Agreement by and between David Vapp and the BOCC allowing Dist#1 and Wild Life Services to enter on Mr. Vapp’s property with equipment to break up and remove trees and the beaver dam to remediate drainage issues on the creek.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving  Resolution No. 16, 17-69 (corrected from Agenda that read Res. No. 16,-17-67) Closing of Public Easements:  Easement A – An east-west segment of roadway easement along EO270 Road (West White Eagle Road), common to Sections 21 and 28, and Sections 22 and 27; all in Townshi 25 Noroth, Range 2East of the Indian Meridian.  This segment extends from the east edge of the AT & SF Railway easement easterly to the west bank of the Salt Fork of the Arkansas River; Easement B – A north-south segment of roadway easement along N3320 Road (South Union Street), common to Sections 21 and 22, and Sections 28 and 27; all in Township 25 North, Range 2 East of the Indian Meridian.  This segment extends from the sough bank of the Salt Fork of the Arkansas River southerly to the north bank of the same river; Easement C – An east-west segment of roadway easement along EO280 Road (Cowboy Hill Place), common to Sections 28 and 33; both in Township 25 North, Range 2 East of the Indian Meridian.  This segment extends from N3310 Road easterly to the west bank of the Salt Fork of the Arkansas River.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

Motion was made by Johnson and seconded by Skidmore approving the following Kay County Monthly Reports for October 2016:  Treasurer.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Dispose of Equipment:  Res#16, 17-67, Court Clerk, MAGTEK IPAD Credit Card Reader, returning to AOC.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to deposit funds:  Res#16, 17-66, Highway Dist#1-$426.00, reimbursement for gauge culvert pipe.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks to Table Bid#2016-33, Roof Replacement DHS Building for review by Mr. Ed Owens (bid opened in BOCC meeting 10-31-16).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving to rebid Bid#2016-34 Porch Stone Masonry as is, Maintenance Courthouse because no bids were received.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 LEPC Grant Cash Fund: 1, Embassy Suites - Norman, 2700.00, Lodging; Reimburse: 14, Staples, 299.93, Blanket For Supplies; 15, Southwest Business Products, 27.50, Name plates; 16, G & B Auto, 317.30, Tires;

17, Southwest Business Products, 513.95, Cartridges; 18, Merrifield Office Plus, 360.00, Cartridges; 19, Locke Auto Parts, 331.28, Maintenance; Serv.Fee: 120, Juniors Locks & Alarms, 397.00, Locks; 121, LAW Enforcement Targets Inc, 105.96, Targets; 122, AT&T Mobility, 511.20, Blanket for internet; 123, Take Ten Tire, 1601.36, Blanket For Vehicle Maintenance; 124, Burkes Classic Restoration, 331.00, Repairs; 125, Fleetcor Technologies, 1219.38, Blanket For Fuel;        Drug Court: 37, Staples, 427.14, Shelves; Detention Center: 463, Simplex Grinnell, 1500.00, Repairs; 464, Finley & Cook, 11613.00, Blanket for audit; 465, City of Newkirk, 9660.70, Blanket for electric bill; 466, AT&T, 1281.60, Blanket for internet; 467, Take Ten Tire, 396.47, Blanket for repairs; 468, OK Natural Gas, 21.12, Blanket for gas bill; 469, Hubris Communications, 24.95, Blanket for email; 470, Apple Market, 154.80, Blanket For Supplies; 471, Card Service Center, 384.88, Blanket For Supplies; 472, Card Service Center, 985.24, Blanket For Supplies; 473, Bernard Food Industries, 900.85, Blanket For Supplies; 474, Brandts, 470.47, Blanket For Supplies; 475, Briggs Hardware, 56.27, Blanket For Supplies; 476, McDonald Computer Services LLC, 519.96, Ink Cartridges; 477, McDonald Computer Services LLC, 129.99, Toner; 478, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 479, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 480, Lampton Welding, 60.00, Gases; General: 773, Newkirk Herald Journal, 205.83, Legal ads; 774, STC, 129.00, Copier contract; 775, Standley Systems, 25.00, Blanket for maint.; 776, Quality Water Service, 44.45, Blanket for water; 777, Valero Short Stops, 138.53, Blanket For Fuel; 778, Newkirk Herald Journal, 993.15, Blanket for publications; 779, Briggs Hardware,

383.41, Blanket For Supplies; 780, Rogers Oil Co., 76.00, Blanket For Fuel; 781, Quality Water Service, 22.90, Billing; 782, Dewitt, Corbin, 315.90, Travel; 783, Stamper, Morgan, 929.26, Travel; 784, Quality Water Service, 39.25, Water; 785, Ponca City Center LLC, 1416.00, Lease; 786, Transunion Risk, 70.25, Blanket for Software Services; 787, Fleetcor Technologies, 1267.57, Blanket For Fuel; 788, Fleetcor Technologies, 1124.46, Blanket For Fuel; 789, Quality Water Service, 67.55, Blanket for water; 790, Pioneer Technology Center, 160.00, Safety course; 791, Precision Testing         Laboratories Inc, 133.75, Inspections; 792, City of Newkirk, 4647.17, Utility Bill; 793, AT&T, 9.05, Long distance; 794, Oklahoma Automatice Door Co Inc, 2037.00, Doors; 795, TM Consulting, 40.00, Badge; 796, Galaxie Business, 118.00, Copier contract; 797, TM Consulting, 255.00, Installastion; 798, Forte, 2.90, E check fees; 799, UPS Store, 73.86, Shipping; 800, Cintas Corporation, 251.87, First aid supplies; 801,     Merrifield Office Supply, 24.46, Envelopes; 802, NACo, 931.00, Dues;

Health: 146, Newkirk Family Health Center, 45.00, Blanket for medical serv; 147, Michelle Ailey, 23.76, Travel; 148, Allen, Jeanine, 118.80, Travel; 149, Ana Beets, 200.88, Travel; 150, Brownfield, Misttina, 36.72, Travel; 151, Elfving, Janell, 43.20, Travel; 152, June Fetters, 21.60, Travel; 153, Forman, Tammy, 43.20, Travel; 154, Glasgow, Genevieve, 48.60, Travel; 155, Harley, Wanda, 46.44, Travel; 156, Legg, Jennifer, 23.22, Travel; 157, Erika Macy, 21.60, Travel; 158, Mollet, Michelle, 436.86, Travel; 159, Wehunt, Amy, 204.12, Travel; 160, Turf Surfers, 320.00, Blanket for lawn care; 161, AT&T, 451.28, Phone; 162, Carroll, Chas W., 850.00, Estimate Of Needs; 163, AT&T, 419.19, Billing; 164, Scholastic Inc, 979.00, Books; 165, Pearson, 743.40, Forms; 166, Merrifield Office Supply, 35.60, Supplies; 167, Southwest Business Products, 88.29, Supplies; 168, McDonald Electric, 201.00, Repairs;

Highway: 653, Okla. Dept. of Transportation, 2389.46, Lease Purchase Payment; 654, Circuit Engineering District #8, 703.59, Testing; 655, J & P Supply, 79.31, Supplies; 656, Rural Water District #3, 71.87, Water; 657, OK Natural Gas, 20.90, Gas bill; 658, Southwest Truck Parts, 184.97, Parts; 659, AT&T, 452.33, Billing; 660, Standley

Systems, 30.19, Copier maintenance; 661, Ricks Service Center, 271.00, Blanket for repairs; 662, G W Vankeppel Co, 1266.78, Screens; 663, G & B Auto, 460.00, Blanket for repairs; 664, Encounter Wireless Service, 68.00, Internet; 665, AT&T, 457.15, Telephone; 666, Encounter Wireless Service, 36.00, Internet; 667, OK Natural Gas, 102.07, Billing; 668, Cintas Corporation Loc, 525.50, Blanket for uniform service; 669, Circuit Engineering District #8, 55.00, Signs; 670, John Deere Financial, 1381.36, Lease Purchase Payment; 671, SNB NA, 1704.06, Lease Purchase Payment; 672, Southwest Business Products, 51.90, Notary stamp; 673, Brandts, 289.00, Uniform Service; 674, Lowes Companies Inc., 169.48, Supplies; 675, Cross Oil, 1440.00, Fuel; 676, Summit Truck Group, 1472.85,

Parts; 677, Ponca Iron & Metal, 152.00, Iron; 678, Summit Truck Group, 74.91, Parts; 679, Summit Truck Group, 61.16, Parts; 680, Mitchell, Robert D, 75.00, Reimbursement; 681, G & B Auto, 692.02, Tire; 682, Kelle Oil Company, 645.00, Chemicals

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:27 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

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Approved this 14th day of November, 2016.

 

 

 

                                                          _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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