The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 31, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 28, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Harold Hughs, KCDC; Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Johnson approving regular meeting minutes of October 24, 2016 (with corrections on page 4).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore to enter into a Kay County Public Building Authority meeting (9:04 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore to re-enter into the regular BOCC meeting (9:06 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

AFLAC Representatives Kelli Carothers and Tammy Beam explained Section 125, pre-tax on all benefits and told there is no cost to administer, and briefly discussed.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 332 as the current head count, 70 arrested and released over the weekend and 139 for the week, arrested and released from October 1, 2016-459, daily average of 307, minimum amount of inmates-286, maximum amount of inmates-341, high for 24 hour period for October 28, 2016-362, 17 inmates sentenced to county time, 57 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed 16 weekenders and sanctions, 39 paid contracts with BIA and Bridgeway currently are holding one (1) inmate’s on writs (prison to court).  Commissioner Johnson stated he had concerns regarding the maximum capacity of the jail.  Jones told the jail capacity was 380 beds; he said money could be lost if jail gets to full capacity and he cannot house DOC inmates.  Jones said housing the DOC sure takes heat off his budget.  DA Hermanson noted 80% of inmates have been in jail multiple times with multiple charges.  He stated if State Question 780 passes it would cause severe overcrowding. 

 

Motion was made by Johnson and seconded by Shanks approving Resolution No. 16, 17-62 Authorizing Application for Financial Assistance from the Rural Economic Action Plan Fund for Kildare Fire Department applying for hose for brush truck and septic system; also approved was Resolution No. 16, 17-65 (the brush truck and septic system were placed on separate Resolutions).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving changes to the 2017 NODA REAP Application for Ranch Drive Rural Fire District Association (first approved on 10-17-16).  Noting one of the changes was amount increased from $17,000.00 to $17,228.58.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving NACo annual membership dues in the amount of $931.00.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Reimbursement from State for Election Board Secretary for the month of October 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Concerning asbestos in the courthouse:  Dennis Bonewell mentioned an area where asbestos was in the ceiling; he said he had it tested and was given several different ways the asbestos from that area could be cleaned up.  Commissioner Johnson told Bonewell to contact the State Department of Labor and to move forward with this as quickly as possible.  Johnson said the asbestos either needs to be completely removed or capitation.  He said this matter would need to be on the agenda weekly for progress/updates until matter is resolved.  No action was taken.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore stated crews continue to repair roads from recent rains and he noted two trucks have been repaired.

 

Commissioner Shanks stated crews have been working on Traders Bend doing black top and cutting out bad areas and should be done today and able to start repairing pot holes on Union Street tomorrow.

 

Commissioner Johnson reported his crews are blading, hauling material, mowing roads district wide, checking signs on paved roads, picking up and cutting up brush and installing several culverts.

 

Resolution 16, 17-63 Approving Interlocal Cooperative Agreement for Circuit Engineering District whereas, the BOCC may enter into an agreement with other counties within ACCO District Eight to help carry out the functions delegated by law including, but not limited to, the operation of road maintenance, construction, inspection, purchases and management:  DA Hermanson noted the statute referenced on the Resolution was not correct nor was the proper language according to statutes used.  He said he called and told of concerns, but told this is the way it has been written in the past and if BOCC wanted to approve and get changed in the future it would be okay.  Shanks suggested waiting to approve and calling to get corrected since the Resolution would not take effect until January 2017. 

 

Motion was made by Shanks and seconded by Johnson to Table Resolution 16, 17-63 Approving Interlocal Cooperative Agreement for Circuit Engineering District whereas, the BOCC may enter into an agreement with other counties within ACCO District Eight to help carry out the functions delegated by law including, but not limited to, the operation of road maintenance, construction, inspection, purchases and management in order to correct the language in accordance to the statute and statute referenced.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Resolution 16, 17-64 Designating Official Board Member to Circuit Engineering District Eight, to designating Vance Johnson as official board member to serve on the CED#8 Board of Directors and Paul Skidmore as first and Jason Shanks as second alternates.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Discussion on the closing and abandonment of following easements held by the county which has never been used for county or public purpose and which will revert back to adjoining landowners:  Daryl Moonley and Jeff Seeliger with Dolese referenced a map that was on display and explained what they owned and were buying.  DA Hermanson told that ADA Billie Chrz has looked at this and is okay.  Commissioner Shanks noted there is no right-of-way belonging to the county.  Commissioner Johnson said all property is land locked by river, Dolese is the only owner and there are no roads presently on the mentioned easements and stated he has no issues with this. 

 

Motion was made by Johnson and seconded by Shanks approving, pending paperwork from ADA Billie Chrz, closing and abandonment of following easements held by the county which have never been used for county or public purpose and which will revert back to adjoining landowners, to wit:  Easement A – An east-west segment of roadway easement along EO270 Road (West White Eagle Road), common to Sections 21 and 28, and Sections 22 and 27; all in Township 25 North, Range 2East of the Indian Meridian.  This segment extends from the east edge of the AT & SF Railway easement easterly to the west bank of the Salt Fork of the Arkansas River; Easement B – A north-south segment of roadway easement along N3320 Road (South Union Street), common to Sections 21 and 22, and Sections 28 and 27; all in Township 25 North, Range 2 East of the Indian Meridian.  This segment extends from the south bank of the Salt Fork of the Arkansas River southerly to the north bank of the same river; Easement C – An east-west segment of roadway easement along EO280 Road (Cowboy Hill Place), common to Sections 28 and 33; both in Township 25 North, Range 2 East of the Indian Meridian.  This segment extends from N3310 Road easterly to the west bank of the Salt Fork of the Arkansas River.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for September 2016:  Election Board.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Resolutions to deposit funds:  Res#16, 17-61, Highway Dist#2-$200,000.00, BIA Pine Street Project FY16-17.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Transfer of Appropriations:  Assessor Maintenance & Operations-$5,795.00 to Capital Outlay; ETR Dist#2-$100,000.00 to Highway ETR Bridge #250 Project.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Commissioner Johnson and DA Hermanson stepped out of the meeting; Johnson returned to meeting and then Shanks stepped out of the meeting to visit with DA Hermanson;  Shanks returned to meeting and DA Hermanson left the meeting (9:49 a.m.).

 

Opening of Bid#2016-33, Roof Replacement DHS Building as follows:  Commissioner Shanks noted there are six alternate’s to each bid so BOCC would just give the base bid amount from each bidder.  3D’s Roofing & Metal-$111,415.00 with additional performance bond of $3,343.00; Exterior Solutions-$137,400.00 with additional performance bond of $3,425.00; American Roofing and Construction LLC-

$108,000.00 with additional performance bond of $3,240.00; Oklahoma Roofing & Sheet Metal, Inc.-$85,682.00 with additional performance bond of 1%; L. Wallace Construction Co., Inc.-$94,075.00 with an additional performance bond of 2,822.00; Today’s Roofing-$111,870.00 with an additional performance bond of $2,834.00; Coontz Roofing Inc.-$117,500.00 with an additional performance bond of $2,000.00; Guarantee Roofing Inc.-$83,400.00 with an additional performance bond of $800.00.  Commissioner Shanks told Ed Owens will review bids received and all six of the alternate’s with the bids.

 

Motion was made by Johnson and seconded by Shanks to Table Bid#2016-33, Roof Replacement DHS Building for review by Mr. Ed Owens.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Payroll Verifications for October 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 7, ACCO, 95.00, Registration; PBA: 11, Venus, Debra, 975.00, Contractual Services;

Reimburse: 13, Burkes Wrecker Service, 80.00, Towing; Serv.Fee: 116, AT&T, 58.64, Blanket For Phone Services; 117, McDonald Computer Services LLC, 299.97, Blanket for computer maint.; 118, Burkes Classic Restoration, 2357.87, Blanket For Vehicle Maintenance; 119, Birch, 413.21, Telephone Service; Drug Court: 33, Farha Wholesale Co., 51.58, Supplies; 34, Gold-N-Treasures, 58.68, Key Fobs; 35, Ramey Price Cutter Supermarkets, 96.12,

Food; 36, Ball Trophy & Engraving Co., 50.00, Plaques; Detention Center: 455, OK Correctional Industries, 692.99, Cleaning supplies; 456, OK Correctional Industries, 1075.51, Tables & chairs;457, Quality Water Service, 516.20, Blanket for water; 458, AT&T, 882.49, Blanket For Phone Services; 459, Standley Systems, 321.17, Blanket For Copier Maintenance; 460, J&B Mechanical, 680.00, Repairs; 461, McDonald Computer Services LLC, 309.98, Scanner; 462, McDonald Computer Services LLC, 129.97, Equipment; General: 759, Farha Wholesale Co., 188.47, Blanket For Supplies; 760, Texas County Juv. Det. Center, 1319.05, Blanket For Juvenile Detentions; 761, Newkirk Herald Journal, 1891.69, Blanket for publications; 762, Wyndham Garden Hotel, 356.00, Lodging; 763, Leach Paper

Co., 272.29, Blanket For Supplies; 764, Ultimate Pest Management LLC, 52.00, Pest Control; 765, Merrifield Office Supply, 34.54, Paper; 766, Southwest Business Products, 17.40, Supplies; 767, Reese, Tammy J., 113.40, Mileage; 768, Southwest Business Products, 43.84, Calendars; 769, Secretary of State, 10.00, Notary Bonds; 770, Reese, Tammy J., 140.40, Travel; 771, Center For Economic Development Law, 40000.00, Reimbursement; Health: 139, J & P Supply, 181.78, Supplies; 140, J & P Supply, 278.06, Supplies; 141, Ponca City Utility Authority, 1859.95, Utility Bill; 142, Centerpoint Energy Arkla, 32.93, Gas bill; 143, STC, 172.03, Maintenance; 144, Kay County Assessor, 4506.82, Visual inspection fee; 145, GlaxoSmithKline Pharmaceutical, 1313.40, Vaccines; Highway: 628, City of Blackwell, 518.19, Billing; 629, Ponca City Utility Authority, 558.85, electric bill; 630, OK Natural Gas, 40.80, Gas bill; 631, Centerpoint Energy Arkla, 51.31, Billing; 632, Yellowhouse Machinery Co, 392.98, Repairs; 633, Dish Network, 37.02, Cable; 634, Deere Credit Inc, 2471.94, Lease Purchase Payment; 635, Dish, 17.03, Satellite service; 636, Circuit Engineering District #8, 811.69, Engineering; 637, Filter Care Of Missouri, 244.25, Blanket for repairs; 638, Filter Care Of Missouri, 83.75, Blanket for repairs; 639, Circuit Engineering District #8, 390.00, Signs; 640,

Turner Radiator & Air Cond., 150.00, Blanket for repairs; 641, Galaxie Business, 62.00, Copier contract; 642, Cross Oil, 2200.00, Oil; 643, Lowes Companies Inc., 109.90, Supplies; 644, Safety- Kleen Systems Inc, 135.64, Filter Service; 645, Warren Power And Machinery, 680.73, Filters; 646, Ricks Service Center, 92.50, Repairs; 647, Computer Solutions Unlimited, 75.00, Tech Service; 648, Merrifield Office Supply, 92.05, Supplies; 649, P & K Equipment, 580.13, Blanket for repairs; 650, Cintas, 88.36, Blanket for firstaid supplies; 651, Copelin, Jill Denise, 77.76, Travel; 652, Cross Oil, 1280.00, Oil

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:37 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

*************************************

Approved this 7th day of November, 2016.

 

                                                          _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                         

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

*************************************