The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 17, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 14, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Director Center (KCDCD); Harold Hughs, KCDC; Dennis Bonewell, Emergency Management; James Burnett and Doug Worley, Kay Electric; Carol Stephens, Dale Township Fire Department; Billy Steichen, Ranch Drive Fire Department; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of October 11, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

There was no one from Oklahoma Court Services to report or present the number of community service hour’s defendants are working and the projects they are involved in.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 309 as the current head count, 78 arrested and released over the weekend and 136 for the week, arrested and released from October 1, 2016-251, daily average of 299, minimum amount of inmates-286, maximum amount of inmates-319, high for 24 hour period for October 3, 2016-329, 15 inmates sentenced to county time, 51 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones said he did not have a DOC backlog number. The report showed 13 weekenders and sanctions, 41 paid contracts with BIA (38) and Bridgeway (3) currently are holding two (2) inmate on writs (prison to court).

 

DA Hermanson mentioned State Question 780 and said if it passes it will have a significant effect on the county jail.  He said if a person has possession of drugs it will be a misdemeanor and stated most law enforcements are opposed.  He told people in possession of cocaine and heroin will be treated the same as someone with marijuana. 

 

Motion was made by Johnson and seconded by Skidmore approving the use the courthouse parking lot for an appreciation and benefit for local law enforcement, firemen and elected officials on Thursday, October 20, 2016 at 6 p.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Resolution No. 16, 17-49 Authorizing Application for Financial Assistance from the Rural Economic Action Plan Fund for Ranch Drive Rural Fire Station applying for bunker gear, washer and dryer and installation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Resolution No. 16, 17-50 Authorizing Application for Financial Assistance from the Rural Economic Action Plan Fund for River Road Rural Fire Department applying for pumper/tanker.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Resolution No. 16, 17-51 Authorizing Application for Financial Assistance from the Rural Economic Action Plan Fund for Dale Township applying for supplies for a training room.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore stated crews continue to dig and screen shale on roads.  Skidmore told his district received a 7 inch rain on Wednesday putting the majority of roads in a disaster stage.  He noted the bridges are still there but had many washouts around them.  Skidmore said crews spent most of the week cleaning out culverts, moving debris off the roads and fixing washouts.  Crews will not be able to finish FEMA project on the roadways until new base is laid down and then crews can lay top rock.  Skidmore noted crews finished replacing a culvert on Highland Avenue and they have been grading and working on roads for two bus routes that were bad.

 

Commissioner Shanks stated crews have finished all the FEMA projects and noted the last one was on Waverly, cleaning cattle guards and cutting trees down.  Crews will start working on the ditches on Brake Road and blading on Union Rd.

 

Commissioner Johnson reported his crews are blading, hauling material, mowing roads district wide, removing debris from bridge caused by high water and fixing washouts and other damage from high water.

 

Discussion regarding participation in the ODOT County Road Machinery and Equipment Revolving Fund:  Commissioner Johnson told the deadline was October 21, 2016 and he was turning in an application for a tractor with boom mower.  He asked the other two commissioners if they were planning on applying.  Commissioner Shanks stated no.  Commissioner Skidmore asked Johnson about the boom mower and said he thought the one Johnson is currently using is a shared piece of equipment with his district.  Skidmore decided he would apply for a skid steer. 

 

Motion was made by Johnson and seconded by Shanks approving on Resolution No. 16, 17-52 for participation in the ODOT County Road Machinery and Equipment Revolving Fund.  Commissioner Johnson for a tractor with a boom mower and Commissioner Skidmore for a skid steer.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the revised Hubbard Road Overflow Erosion Control Plan, Dist#1.  Johnson said this has been sent back to the Engineer three times and he will go out for bid late October.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Power line placement with Kay Electric:  DA Hermanson said he met with Commissioner Skidmore, ADA Chrz and Kay Electric regarding power line placement on a county line road.  He told that Kay Electric wanted to replace the line in its existing track.  Hermanson said the current power line has been in place for 70 years and there have not been any problems or accidents; Kay Electric would like to put back in as it is.  DA Hermanson told the BOCC to consider a policy where the existing power line can be put in its current location as long as there has not been an issue regarding public safety or drainage.  Hermanson said the Resolution sets forth policy to Kay Electric approving the permit as a variance to its policy.  Hermanson told the BOCC this does not have to be resolved today if board would like to further review.  Commissioner Skidmore told this road is maintained by Grant County.  Commissioner Shanks stated he is not sure this is a Kay County problem and he explained his reasoning using the state line as an example.  DA Hermanson told the BOCC that Grant County has signed off on this issue and that no one else has the authority to grant an easement that is in our county.  Commissioner Skidmore said he wanted both counties to work together and out of courtesy he felt the board should approve the Resolution and the permit.

 

Motion was made by Skidmore and seconded by Shanks approving Resolution No. 16, 17-55 Public Utility Easement Permits and Resolution No. 16, 17-56 Permits allowing placement of Public Utilities in Easement.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installation with Kay Electric:  NW4 NW4 S19 T28N R2W ending NW4 NW4 S31 T28N R2W, 156th Str.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

No action was taken on notification that River Ridge Construction Company has been awarded the contract for construction of the 44th Street Reconstruction Pavement Rehabilitation Project.

 

Motion was made by Skidmore and seconded by Johnson approving an Enviro Clean Services, LLC Invoice#ECE548 in the amount of $5,054.43 for professional services rendered through August 26, 2016, Joint Instructions for Disbursement of Residual Funds from the Environmental Remedy Escrow.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving closing payment of $462,775.54 to North American Title Company for the Halliburton property tract of land in NE4 S20 T27N R1W, 319 N. 29th, Blackwell, OK for Dist#3 new location, Acknowledgment of Receipt of Privacy Policies and Errors and Omissions Agreement.  DA Hermanson noted all was in order; he mentioned the North American Title privacy policy and the fact that personal information can be shared.  Hermanson noted this is not a problem since the county is subject to the open records act.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Commissioner Shanks asked if this was being paid out of the Use Tax Account and when the money would be received from the grant.  Hermanson said they will close on October 26, 2016 and then wait on the federal government loan to come through. 

 

No action was taken on the following eighteen (18) Public Service/Pipeline Crossing Line Installation (District#3) with Western Farmers Electric Cooperative:  NE4 NE4 S12 T28N R2W ending SE4 SE4 S1 T28N R2W, Crossing W Brake Rd.; SE corner S36 T28N R2W ending NE corner S36 T28N R2W, Parallel to S 60th St.; NE4 NE4 S36 T28N R2W ending SE4 SE4 S25 T28N R2W, Crossing W Dry Rd.; SW4 SW4 S30 T28N R1W ending SE4 SE4 S25 T28N R2W, Crossing S 60th St.; SW4 SW4 S25 T28N R2W ending SE4 SE4 S26 T28N R2W, Crossing S 76th St.; SW4 SW4 S26 T28N R2W ending SE4 SE4 S27 T28N R2W, Crossing N 92nd St.; NE4 NE4 S34 T28N R2W ending SE4 SE4 S27 T28N R2W, Crossing N 92nd St.; NE4 NE4 S27 T28N R2W ending SE4 SE4 S22 T28N R2W, Crossing W Peckham Rd.(E0090); NE4 NE4 S22 T28N R2W ending SE4 SE4 S15 T28N R2W, Crossing W Earth Rd.; SW4 SW4 S15 T28N R2W ending SE4 SE4 S16 T28N R2W, Crossing N 108th St.; SE corner S16 T28N R2W ending SW corner S16 T28N R2W, Parallel to W Earth Rd.; SW4 SW4 S16 T28N R2W ending SE4 SE4 S17 T28N R2W, Crossing S 124th St.; SW4 SW4 S16 T28N R2W ending NW4 NW4 S21 T28N R2W, Crossing W Earth Rd. with a Stub Pole, Guy Wires and Anchors parallel to County Road S 124th St.; SW corner S16 T28N R2W ending SW corner S9 T28N R2W, Parallel to County Road S 124th St. and crossing W. Fork Rd.; SW4 SW4 S9 T28N R2W ending SE4 SE4 S8 T28N R2W, Crossing S 124th St.; SW4 SW4 S8 T28N R2W ending SE4 SE4 S7 T28N R2W, Crossing N 140th St.; SW4 SW4 S7 T28N R2W ending SE4 SE4 S12 T28N R2W, Crossing 156th St. (N3110); SW4 SW4 S6 T28N R2W ending SE4 SE4 S1 T28N R3W Grant County, Crossing 156th St. (N3110).  Skidmore said he has been in contact with Western Farmers and is waiting on the engineer to draw up the pole placement; he noted most of these are on private property but there are some in the county right-of-way.

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for September 2016:  Court Clerk; Election Board.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to deposit funds:  Res#16, 17-48, Child Abuse Prevention-$68.20, jury service donations.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Commissioner Skidmore and DA Hermanson stepped out of the meeting.

 

Commissioner Skidmore returned to the meeting and DA Hermanson left the meeting.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Lien Fee: 6, Quality Water Service, 68.65, Blanket for water; PBA: 9, Ultimate Pest Management LLC, 44.00, Blanket For Pest Control; Preservation Fee: 3, Midwest Printing, 3411.45, Microfilm processing; Reimburse: 11, Southwest Business Products, 36.00, Supplies; 12, Network Solutions, 38.85, Domain Name; Serv.Fee: 92, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 93, Fleetcor Technologies, 1136.41, Blanket For Fuel; 94, Quality Water Service, 76.20, Blanket for water; 95, Eastern Okla Youth Services, 999.75, Blanket For Juvenile Detentions; 96, Fleetcor Technologies, 1370.51, Blanket For Fuel; Use Tax: 2, North American Title  Company, 462775.54, Land Aquisition; Detention Center: 368, Global Equipment Company, 524.88, Supplies; 369, Sysco Foods of Oklahoma, 21184.51, Blanket For Supplies; 370, OK Natural Gas, 1216.87, Blanket for gas bill; 371, Kay Electric Cooperative, 77.00, Blanket for electric bill; 372, Apple Market, 203.81, Blanket For Supplies; 373, McKesson Medical Surgical, 2667.90, Supplies; 374, Kay County Health Dept., 244.33, Testing; 375, Verizon Wireless, 271.55, Blanket for cell bill; County Sales Tax Fund: 4, Kay County JFA #124183, 304650.65, Tax Collections; General: 612, J & P Supply, 331.36, Supplies; 613, Quality Water Service, 22.90, Water; 614, Quality Water Service, 42.70, Blanket for water; 615, AT&T Mobility, 9.34, Blanket for cell bill; 616, J & P Supply, 422.29, Blanket For Janitorial; 617, J & P Supply, 502.60, Blanket For Supplies; 618, Quality Water Service, 133.85, Blanket for water; 619, Quality Water Service, 31.05, Water; 620, Ultimate Pest Management LLC, 778.00, Lawn Care; 621, STC, 129.00, Copier contract; 622, Fleetcor Technologies, 1295.91, Blanket For Fuel; 623, Craig Co. Detention Center, 1400.00, Blanket For Juvenile Detentions; 624, STC, 92.00, Copier contract; 625, Ultimate Pest Management LLC, 52.00, Blanket For Pest Control; 626, Dewitt, Corbin, 409.86, Travel; 627, STC, 92.00, Copier contract; 628, Stamper, Morgan, 466.56, Travel; 629, Oklahoma State University, 4525.00, Contractual Services; 630, AT&T, 73.67, Internet; 631, Stephens, Carole, 84.78, Travel; 632, Ultimate Pest Management LLC, 75.00, Pest Control; 633, Galaxie Business, 272.34, Copier contract; 634, ThyssenKrupp Elevator, 1593.74, Elevator Maintenance; 635, Card Service Center, 1576.99, Blanket for out of county; 636, Cintas Corporation Loc, 166.00, Blanket for linen; 637, Rogers Oil Co., 102.07, Fuel; 638, Merrifield Office Supply, 3261.30, Ink Cartridges; 639, Secretary of State, 10.00, Notary Bonds; Health: 112, Ponca Glass Inc., 134.35, Service call; 113, AT&T, 276.91, Phone; 114, Sigrid Krause, 110.16, Travel; 115, Turf Surfers, 765.00, Blanket for lawn care; 116, McKesson Medical-Surgical, 266.08, Supplies; 117, Moore Medical Corp., 112.25, Mask; 118, Merrifield Office Supply, 138.36, Supplies; 119, Merrifield Office Supply, 191.98, Supplies; 120, Sanofi Pasteur Inc, 241.89, Vaccines; 121, STC, 128.00, Maintenance; Highway: 521, Kay Electric Cooperative, 341.00, Billing; 522, AT&T, 228.52, Phone; 523, Cintas Corporation Loc, 1151.76, Blanket for uniform service; 524, Birch, 105.62, Phone Service; 525, Circuit Engineering District #8, 52.00, Signs; 526, AMC Urgent Care Plus, 75.00, Physical; 527, Cintas Corporation Loc, 953.29, Uniform Service; 528, Ricks Service Center, 297.50, Repairs; 529, Warren Power And Machinery, 1309.05, Blades; 530, Deere Credit Inc, 7461.15, Lease Purchase Payment; 531, Deere Credit Inc, 1502.61, Lease Purchase Payment; 532, Cordells Diesel Service, 616.13, Blanket for repairs; 533, ACG Materials, 892.16, Rock; 534, Security National Bank, 1920.41, Lease Purchase Payment; 535, Okla. Dept. of Transportation, 2389.46, Lease Purchase Payment; 536, Farmers Grain Company, 11381.20, Fuel; 537, Dish, 20.60, Satellite service; 538, Barrys Diesel Service, 1713.44, Repairs; 539, Yellowhouse Machinery Co, 723.40, Blower Motor; 540, Cross Oil, 2931.27, Fuel; 541, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 542, Johnson, Vance Howard, 102.17, Travel; 543, OK.Dept. of Civil Emergency Ma, 2099.85, Reimbursement; 544, Welch State Bank, 1648.91, Lease Purchase Payment; 545, RCB Bank, 3096.08, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:00 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

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Approved this 24th day of October, 2016.

 

 

 

 

 

                                                          _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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