The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, October 11, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 7, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Don Jones, Kay County Detention Director Center (KCDCD); Dennis Bonewell, Emergency Management; Morgan Stamper, OSU Extension Office; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Shanks approving regular meeting minutes of October 3, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 292 as the current head count, 61 arrested and released over the weekend and 131 for the week, arrested and released from October 1, 2016-147, daily average of 297, minimum amount of inmates-287, maximum amount of inmates-319, high for 24 hour period for October 3, 2016-329, 15 inmates sentenced to county time, 59 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones stated the DOC backlog was 1,634. The report showed nine (9) weekenders and sanctions, 32 paid contracts with BIA and Bridgeway currently are holding one (1) inmate on writs (prison to court).

 

Dr. James B. Smith letter of resignation:  Chairman Johnson read the letter from Smith stating due to health issues he is resigning from serving as a member of the Kay County Excise/Equalization Board and he wishes for the board to find a replacement to ensure the continued function of the board.  Smith stated he has enjoyed serving with such stellar representatives as J.C. Estes and Joe R. Cary.  DA Hermanson said his excellent service will definitely be missed.  Johnson said he would like to put something in the paper to see if there is interest and told the person selected would need to be from District No. 1.  Reese said the actual appointment is made by the Oklahoma Tax Commission.

 

Motion was made by Shanks and seconded by Skidmore accepting with much regret Dr. James B. Smith, Kay County Excise/Equalization Board Member, letter of resignation effective immediately.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Agreement by and between the BOCC and United Agency for use of remote terminal capabilities with the Kay County Assessor’s office.  Approved to form by DA Hermanson.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving allowing OSU Extension 4H Club to have a Fall Festival on the south courthouse lawn area and if it rains allowing them to use the courthouse parking lot on Monday, October 31, 2016, 5 p.m. (all vehicles would need to be out of the parking lot by 4:30 p.m. to allow time them time to set up).  Morgan Stamper, OSU Extension, said the purpose was to have a safe place for the children to trick or treat and she noted churches and businesses may participate as well.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, hauling and laying sand where needed and grading roads, replaced a culvert on Highland Ave., putting out barricades, checking roads, culverts and cleaning roadways.  Skidmore told crews are trying to finish top rock on the 2015 FEMA disaster due to the heavy rains and noted lost most of road surfaces that has been put on and in many cases roads are worse than before started.  He said two trucks are in the shop.

 

Commissioner Shanks stated crews are blading where the rock has washed off and blading roads.

 

Commissioner Johnson reported his crews are blading, hauling material, mowing roads district wide, patching road with asphalt, putting up and taking down signs for high water and road closings, cleaning debris off roads and fixing and repairing signs. Repairing washed out roads district wide, blading washed out areas first and then will come back and three-pass the roads.  He said approaches on “T” Street Bridge settled due to the large amounts of rain and had to close it for a day until it could be repaired.

 

Motion was made by Shanks and seconded by Skidmore approving to accept Drawings and Project Manuel-Porch Stone Masonry Maintenance at Courthouse, provided by Lewis Associates Architects.  Shanks said this is to repair cracks on masonry on the front and back entrances to the courthouse.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving to go out for bid for Porch Stone Masonry Maintenance repairs to the Courthouse.  Shanks noted Lewis Associates would be sending out the bids.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installation with Kay Electric:  NE4 NE4 S7 T27N R1W ending SE4 NE4 S7 T27N R1W, 44th Str., Dist#3; NE 4 SW4 S24 T26N R3E ending SE4 SW4 S24 T28N R3E, Overlook Rd., Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   Further discussion was made and Skidmore stepped out of the meeting and called Kay Electric with concerns with the diagonal line in road crossing.  Skidmore returned to meeting and said it there would not be a diagonal line put in.

 

Motion was made by Shanks and seconded by Skidmore to Table the following Public Service/Pipeline Crossing Line Installation with Kay Electric, Dist#3:  NW4 NW4 S19 T28N R2W ending NW4 NW4 S31 T28N R2W, 156th Str.  Skidmore noted this is on the County Line Road and involves Grant County.  He said Commissioner Cindy Bobbitt, Grant County, wants to meet with Kay Electric before moving forward with this and Skidmore noted he would be in attendance and would like DA Hermanson to also be in attendance.  The meeting time is Wednesday, October 12, 2016, 4 p.m. at Kay Electric.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks to Table the following eighteen (18) Public Service/Pipeline Crossing Line Installation (District#3) with Western Farmers Electric Cooperative:  NE4 NE4 S12 T28N R2W ending SE4 SE4 S1 T28N R2W, Crossing W Brake Rd.; SE corner S36 T28N R2W ending NE corner S36 T28N R2W, Parallel to S 60th St.; NE4 NE4 S36 T28N R2W ending SE4 SE4 S25 T28N R2W, Crossing W Dry Rd.; SW4 SW4 S30 T28N R1W ending SE4 SE4 S25 T28N R2W, Crossing S 60th St.; SW4 SW4 S25 T28N R2W ending SE4 SE4 S26 T28N R2W, Crossing S 76th St.; SW4 SW4 S26 T28N R2W ending SE4 SE4 S27 T28N R2W, Crossing N 92nd St.; NE4 NE4 S34 T28N R2W ending SE4 SE4 S27 T28N R2W, Crossing N 92nd St.; NE4 NE4 S27 T28N R2W ending SE4 SE4 S22 T28N R2W, Crossing W Peckham Rd.(E0090); NE4 NE4 S22 T28N R2W ending SE4 SE4 S15 T28N R2W, Crossing W Earth Rd.; SW4 SW4 S15 T28N R2W ending SE4 SE4 S16 T28N R2W, Crossing N 108th St.; SE corner S16 T28N R2W ending SW corner S16 T28N R2W, Parallel to W Earth Rd.; SW4 SW4 S16 T28N R2W ending SE4 SE4 S17 T28N R2W, Crossing S 124th St.; SW4 SW4 S16 T28N R2W ending NW4 NW4 S21 T28N R2W, Crossing W Earth Rd. with a Stub Pole, Guy Wires and Anchors parallel to County Road S 124th St.; SW corner S16 T28N R2W ending SW corner S9 T28N R2W, Parallel to County Road S 124th St. and crossing W. Fork Rd.; SW4 SW4 S9 T28N R2W ending SE4 SE4 S8 T28N R2W, Crossing S 124th St.; SW4 SW4 S8 T28N R2W ending SE4 SE4 S7 T28N R2W, Crossing N 140th St.; SW4 SW4 S7 T28N R2W ending SE4 SE4 S12 T28N R2W, Crossing 156th St. (N3110); SW4 SW4 S6 T28N R2W ending SE4 SE4 S1 T28N R3W Grant County, Crossing 156th St. (N3110).  Skidmore said he spoke with Western Farmers regarding pole placement.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for September 2016:  Treasurer; Assessor; County Clerk.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving the following on Cash Fund Estimate of Needs and Request for Appropriation:  Sheriff Service Fee-$364.70 (lapsed balance FY2012-13); Drug Court-$200.00 (lapsed balance FY2012-13); Highway Dist#3-$288.28 (lapsed balance FY2012-13); Highway Dist#3-$18.88 (lapsed balance FY2013-14); Sheriff Service Fee-$15.50 (lapsed balances FY2014-15); Highway Dist#1-$107.70 (lapsed balance FY2014-15); Highway-$302,823.51, D#1-$100,449.06; D#2-$102,225.10; D#3-$100,149.35; Highway CBRIF-$18,735.64; Child Abuse Prevention-$695.21; County Cash Improvement-$1.35; County Clerk Lien Fee-$922.25; County Clerk Preservation Fee-$4,945.00; Public Building Authority-$1,408.84; PBA-Pioneer Technology Center-$2.50; PBA-Ponca City Schools-$9,065.07; PBA-Tonkawa Schools-$1,320.08; Drug Court-$8,170.33; County Sales Tax-$304,650.65; Detention Center-$100,439.06; Use Tax-$32,200.62; Treasurer Mortgage Certification Fee-$560.00; Sheriff Service Fee-$29,948.11; Assessor VI Reimbursement-$627.58.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving and signing the Kay County 2016-2017 Estimate of Needs and Financial Statement of the Fiscal Year 2015-2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 General: 2683, Ray Allen Professional K-9 Equipment, 39.59, Supplies 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Serv.Fee: 86, Transunion Risk, 70.25, Blanket for Software Services; 87, Petsense, 117.98, Blanket For Supplies; 88, Okla.Juvenile Justice SVCS, 3349.44, Juvenile Detention; 89, Tebow, Alma, 69.00, Juvenile Transports; 90, Tebow, Daniel L., 69.00, Juvenile Transports; 91, Desert Snow LLC, 1180.00, Training; Drug Court: 23, Omega Laboratories Inc, 165.00, Testing; 24, Layton, Jennifer, 500.00, Attorney Attendance Fees; 25, Redwood Toxicology Laboratory, 1073.00, Testing; 26, Redwood Reditest Screening Devices, 1151.85, Supplies; 27, Gold-N-Treasures, 58.68, Key Fobs; 28, Ball Trophy & Engraving Co., 50.00, Plaques; 29, Food Pyramid, 118.53, Graduation Cookout; 30, Correctional Counseling, Inc, 600.00, Training; 31, OK Court Services Inc, 7000.00, Coordinator Fees;

County Bridge & Road Improvement: 3, Sunbelt Equipment & Supply, 35814.39, Bridge Materials; Detention Center: 348, Lowes Companies Inc., 234.95, Blanket For Supplies; 349, Sysco Foods of Oklahoma, 290.73, Supplies; 350, Sysco Foods of Oklahoma, 961.25, Blanket for chemicals; 351, Quality Water Service, 539.45, Blanket for water; 352, OK Natural Gas, 22.01, Blanket for gas bill; 353, Hubris Communications, 24.95, Blanket for email; 354, Finish Line Fuels LLC, 661.44, Blanket For Fuel; 355, Earthgrains Baking Company, 1100.80, Blanket for food; 356, City of Newkirk, 12113.75, Blanket for electric bill; 357, Brandts, 11.70, Blanket For Supplies; 358, Bernard Food Industries, 1390.23, Blanket for food; 359, Card Service Center, 473.92, Blanket For Supplies; 360, AT&T, 1281.60, Blanket for internet; 361, Bob Barker Co, 4990.80, Uniforms; 362, McDonald Computer Services LLC, 129.99, Toner; 363, McDonald Computer Services LLC, 419.97, Software; 364, McDonald Computer Services        LLC, 424.98, Printer; 365, McDonald Computer Services LLC, 399.99, Printer; 366, Turn Key Health Clinics, LLC, 19935.00, Blanket for

medical serv; 367, McDonald Computer Services LLC, 2000.00, Blanket for computer maint.; General: 592, Embassy Suites - Norman, 198.30, Lodging; 593, OSU/CLGT, 250.00, Training; 594, Harrell Automotive & Recovery, 650.00, Blanket For Vehicle Maintenance; 595, Southwest Business Products, 597.59, Blanket For Supplies; 596, Valero Short Stops, 73.87, Blanket For Fuel; 597, AT&T, 60.00, Internet; 598, TM Consulting, 425.00, Computer Services; 599, AT&T, 17.78, Long distance; 600, AT&T Mobility, 521.40, Blanket for internet; 601, Take Ten Tire, 1099.51, Blanket For Vehicle Maintenance; 602, Gregg Storage Warehouse, 90.00, Delivery charge; 603, Younger-Holmes Electrical Contractors, 1282.53, Electrical Work; 604, Heartland Foods, 47.97, Cleaning supplies; 605, Pioneer Fire And Safety, 469.00, Inspections; 606, Newkirk Herald Journal, 25.00, Subscription; 607, Kay County Election

Board, 156.00, Pre Election Expense; 608, Fusion, 262.04, Phone; 609, TM Consulting, 197.56, Switch Box; 610, Carroll, Chas W., 5250.00, Estimate Of Needs; 611, Blackwell Journal Tribune, 42.00, Subscription; Health: 94, Dearinger Printing & Trophy, 204.16, Signs; 95, Centerpoint Energy Arkla, 32.91, Billing; 96, STC, 44.00, Maintenance; 97, Michelle Ailey, 41.04, Travel; 98, Allen, Jeanine, 64.80, Travel; 99, Ana Beets, 221.40, Travel; 100, Brownfield, Misttina, 15.12, Travel; 101, Cusack, Michele, 21.60, Travel; 102, June Fetters, 43.20, Travel; 103, Fulsom, Donna, 72.36, Travel; 104, Glasgow, Genevieve, 21.60, Travel; 105, Harley, Wanda, 13.50, Travel; 106, Erika Macy, 157.68, Travel; 107, Mollet, Michelle, 303.48, Travel; 108, Wehunt, Amy, 182.52, Travel; 109, The Meadows Center For Opportunity, 90.00, Shredding; 110, Walmart Community BRC, 44.06, Blanket For Supplies; 111, Blackwell Journal Tribune, 42.00, Subscription; Highway: 491, SNB NA, 1704.06, Lease Purchase Payment; 492, J & P Supply, 57.85, Supplies; 493, River Ridge Construction Llc, 1800.00, Road project; 494, Brandts, 964.74, Blanket For Supplies; 495, OK Natural Gas, 20.55, Gas bill; 496, Rural Water District #3, 231.89, Water; 497, Locke Auto Parts, 219.13, Blanket for parts; 498, Briggs Hardware, 127.04, Blanket for parts; 499, Quality Water Service, 31.75, Blanket for water; 500, Sober Brothers, 2947.56, River rock; 501, Standley Systems, 3798.57, Printer; 502, OK Natural Gas, 100.05, Billing; 503, Total Com Inc., 250.00, Radio Service; 504, O Reilly Auto Parts, 63.04, Supplies; 505, Evans & Associates, 8458.24, Asphalt; 506, Pioneer Technology Center, 40.00, Safety course; 507, Galaxie Business, 62.00, Copier contract; 508, Deere Credit Inc, 1381.36, Lease Purchase Payment; 509, RCB Bank, 1814.15, Lease Purchase Payment; 510, KanOkla Networks, 35.00, Internet; 511, G & B Auto, 147.00, Blanket for repairs; 512, Circuit Engineering District #8, 55.00, Signs; 513, ACG Materials, 3112.45, Rock; 514, Railroad Yard, 2936.93, Pipe; 515, Yellowhouse Machinery Co, 2216.49, Blanket for parts; 516, Southwest Business Products, 51.73, Supplies; 517, Cintas Corporation, 100.33, Medical Supplies; 518, Pioneer Fire And Safety, 245.50,

Inspections; 519, Southwest Truck Parts, 561.27, Parts & Service; 520, Pioneer Fire And Safety, 410.00, Inspections

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:05 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

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Approved this 17th day of October, 2016.

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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