The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 3, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 30, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Sheriff Elect; Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Director Center (KCDCD); Harold Hughs, KCDC; Dennis Bonewell, Emergency Management; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of September 26, 2016 and special meeting minutes of September 21, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving and making corrections to the September 19, 2016 minutes on Page 1, Paragraph 7 changing wording “his school district” to “Newkirk, Peckham, Pioneer Technology Center and Kay County”.  The sentence reads as follows:  He told the board over the next 25 years Newkirk, Peckham, Pioneer Technology Center and Kay County would receive an estimated total tax of approximately $42,796,628.00 from the proposed project.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded Skidmore approving Oklahoma Juvenile Affairs Claim for August 2016 in the amount of $3,499.62.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 308 as the current head count, 61 arrested and released over the weekend and 129 for the week, arrested and released from October 1, 2016-36, daily average of 283, minimum amount of inmates-306, maximum amount of inmates-319, high for 24 hour period for October 2, 2016-322, 15 inmates sentenced to county time, 54 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones stated the DOC backlog was 1,573 and is at 108% capacity in institution. The report showed 15 weekenders and sanctions, 36 paid contracts with BIA and Bridgeway currently are holding one (1) inmate on writs (prison to court).

 

Motion was made by Shanks and seconded by Skidmore approving reimbursement claim to the State for the Election Board Secretary Salary for September 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, hauling and laying sand where needed and grading roads, replaced three culverts, weed eating, mowing intersections, trimming trees and spraying around bridges.  He noted the Environmental crew did not work this past week.  Skidmore told he had a new grader operator that would be working in the northwest part of district and stated there should be improvements made on the roads.

 

Commissioner Shanks stated crews are working on Waverly with every piece of equipment possible and would continue to do so for the rest of this week and until finished.

 

Commissioner Johnson reported his crews are blading, hauling material, mowing roads district wide, patching road with asphalt, picking up road trash and hauling to land fill, servicing equipment, doing shoulder work on Brake Road, got sand for stock and starting Riverview project.  Johnson said he had two employees that went to a “work zone” safety class.

 

Motion was made by Shanks and seconded by Johnson approving Edward Owen Architect on Project Manual as well as the Construction Plans for the DHS building.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving to go out for bid on construction of roof for the DHS building.  Shanks said the county will publish the Notice to Bid in the paper.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Quotes were reviewed for the handicap entrance downstairs in the courthouse:  Dorma USA, Inc.-$2,503.51; Murray Womble, Inc.-$2,734.00; Oklahoma Automatic Door Co., Inc.-$2,037.00.  Shanks noted the three companies come with one year warranty, travel and insurance, but electrical will be handled separately.  DA Hermanson asked what the time frame was on getting this completed.  Shanks said two weeks.

 

Motion was made by Shanks and seconded by Johnson approving Oklahoma Automatic Door Co., Inc.-$2,037.00 for the handicap entrance job in the downstairs of the courthouse.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving K&O Construction Notice to Proceed on Bid#2016-31 Union, Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Kay County Employee Personnel Policy Handbook regarding leave without pay:  Johnson said he wanted this matter put on the agenda for discussion.  He said currently the policy states this matter is at the discretion of the elected officials.  Johnson said he feels when an employee runs out of leave that employee should not be able to get time off without pay.  Shanks agreed.  Clerk Reese said it depends on why the employee ran out of leave, example medical reasons.  Treasurer Kennedy stated that is why it should be left at the discretion of the officer.  DA Hermanson said their at-will employees, if you change the policy you want to be careful not to tie your hands down and make sure you are fair, otherwise leave the policy as is.  Skidmore stated he would like to leave at the discretion of the officer and leave the policy in place. 

 

No action was taken on leave without pay in the Kay County Employee Personnel Policy Handbook.

 

Revising Public Service/Pipeline Crossing Line Installation Application form and Schedule of Fees:  Skidmore said Dennis Bonewell wanted Flood Plains to be included in this application.  On Page 2 Item #4 regarding major collector roads discussion was made regarding the 80 feet or more from right-of-way.  Shanks said it should state 66 feet on major collector roads and Johnson agreed. 

 

Motion was made by Johnson and seconded by Skidmore making noted changes in “red” to the Public Service/Pipeline Crossing Line Installation Application form and Schedule of Fees with correction of 66feet on major collector roads right-of-ways.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was amended by Johnson and seconded by Skidmore to add Flood Plain permits must be receive if it is in a Flood Plain area to the motion above regarding changes to the Public Service/Pipeline Crossing Line Installation Application form and Schedule of Fees.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

Motion was made by Shanks and seconded by Skidmore to Table the following Public Service/Pipeline Crossing Line Installation with Kay Electric, Dist#3:  NW4 NW4 S19 T28N R2W ending NW4 NW4 S31 T28N R2W, 156th Str.  Skidmore noted this is on the County Line Road and involves Grant County.  He said Commissioner Cindy Bobbitt, Grant County, wants to meet with Kay Electric before moving forward with this and stated she maintains the ditches.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Discussion between the BOCC continued regarding County Line Rd.   

 

Motion was made by Skidmore and seconded by Johnson to Table the following eighteen (18) Public Service/Pipeline Crossing Line Installation (District#3) with Western Farmers Electric Cooperative:  NE4 NE4 S12 T28N R2W ending SE4 SE4 S1 T28N R2W, Crossing W Brake Rd.; SE corner S36 T28N R2W ending NE corner S36 T28N R2W, Parallel to S 60th St.; NE4 NE4 S36 T28N R2W ending SE4 SE4 S25 T28N R2W, Crossing W Dry Rd.; SW4 SW4 S30 T28N R1W ending SE4 SE4 S25 T28N R2W, Crossing S 60th St.; SW4 SW4 S25 T28N R2W ending SE4 SE4 S26 T28N R2W, Crossing S 76th St.; SW4 SW4 S26 T28N R2W ending SE4 SE4 S27 T28N R2W, Crossing N 92nd St.; NE4 NE4 S34 T28N R2W ending SE4 SE4 S27 T28N R2W, Crossing N 92nd St.; NE4 NE4 S27 T28N R2W ending SE4 SE4 S22 T28N R2W, Crossing W Peckham Rd.(E0090); NE4 NE4 S22 T28N R2W ending SE4 SE4 S15 T28N R2W, Crossing W Earth Rd.; SW4 SW4 S15 T28N R2W ending SE4 SE4 S16 T28N R2W, Crossing N 108th St.; SE corner S16 T28N R2W ending SW corner S16 T28N R2W, Parallel to W Earth Rd.; SW4 SW4 S16 T28N R2W ending SE4 SE4 S17 T28N R2W, Crossing S 124th St.; SW4 SW4 S16 T28N R2W ending NW4 NW4 S21 T28N R2W, Crossing W Earth Rd. with a Stub Pole, Guy Wires and Anchors parallel to County Road S 124th St.; SW corner S16 T28N R2W ending SW corner S9 T28N R2W, Parallel to County Road S 124th St. and crossing W. Fork Rd.; SW4 SW4 S9 T28N R2W ending SE4 SE4 S8 T28N R2W, Crossing S 124th St.; SW4 SW4 S8 T28N R2W ending SE4 SE4 S7 T28N R2W, Crossing N 140th St.; SW4 SW4 S7 T28N R2W ending SE4 SE4 S12 T28N R2W, Crossing 156th St. (N3110); SW4 SW4 S6 T28N R2W ending SE4 SE4 S1 T28N R3W Grant County, Crossing 156th St. (N3110).  Skidmore said Western Farmers is sending him diagrams and he is waiting for those to come in.  He said these permits are on private property.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

DA Hermanson left the meeting.

 

Motion was made by Shanks and seconded by Skidmore approving Payroll Verifications for September 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS: 

2015-2016 Serv.Fee: 439, 911 Custom, 701.75, General: 2682, 911 Custom, 80.75, Supplies

FY 2016/2017 PURCHASE ORDERS:

2016-2017 PBA: 7, Venus, Debra, 975.00, Contractual Services; 8, Superior Plumbing, 100.00, Repairs; Preservation Fee: 2, Underground Vault & Storage Inc, 450.50, Microfilm storage; Serv.Fee: 80, Blackwell Animal Hospital, 88.00, Blanket for services; 81, Birch, 422.20, Blanket For Phone Services; 82, Leach Paper Co.,

116.62, Supplies; 83, Safelite Fulfillment Inc, 235.88, windshield; 84, Sprint, 80.00, Service; 85, LiveView GPS Inc, 119.85, Subscription; Drug Court: 19, ODMHSAS, 351.00, Registration; 20, Embassy Suites - Norman, 240.00, Lodging; 21, Call2 Test, 182.50, Scheduling; 22, Call2 Test, 190.00, Drug Testing; Detention Center: 332, Global Equipment Company, 1541.65, Partition; 333, Ferguson Environmental Resources, 1150.00, Grease Trap; 334, Take Ten Tire, 229.10, Blanket for repairs; 335, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 336, Standley Systems, 359.64, Blanket For Copier Maintenance; 337, Briggs Hardware, 382.55, Blanket For Supplies; 338, Card Service Center, 546.96, Blanket For Supplies; 339, AT&T, 883.42, Blanket For Phone Services; 340, McDonald Computer Services LLC, 2048.84, Computers; 341, Global Equipment Company, 537.59, Equipment; 342, Farha Wholesale Co., 1991.20, Toilet Tissue; 343, McDonald Computer Services LLC, 19.99, Speaker; 344, Gold Coast Armory, 540.49, Ammunition; 345, American Telephone Inc., 156.00, Labor; 346, Magic Wand Carpter Cleaning Inc., 467.00, Cleaning; 347, Merrifield Office Supply, 43.18, Folders; General: 567, Canadian County Juvenile Center, 193.10, Blanket For Juvenile Detentions; 568, OK Court Services Inc, 2750.00, CSSP; 569, AT&T, 63.87, Blanket For Phone Services; 570, Leach Paper Co., 471.98, Blanket For Supplies; 571, Standley Systems, 25.00, Blanket For Copier Maintenance; 572, Galaxie Business, 67.37, Copier contract; 573, AT&T, 1510.97, Telephone Service; 574, Visual Solutions, 40.00, Printing; 575, OPERS, 1070.93, Retirement; 576, Southwest Business Products, 79.98, Blanket for janitorial supplies; 577, McDonald Computer Services LLC, 274.97, Blanket for computer maint.; 578, Fleetcor Technologies, 1218.19, Blanket For Fuel; 579, City of Newkirk, 5170.95, Utility Bill; 580, OK Court Services Inc, 2750.00, CSSP; 581, Juniors Locks & Alarms, 95.00, Repairs; 582, Reese, Tammy J., 17.14, Travel; 583, Top Secret Document Destruction Svcs, 42.00, Shredding; 584, Lowes Companies Inc., 379.02, Blanket For Supplies; 585, Quality Water Service, 46.70, Blanket for water; 586, OK Department Of Labor, 50.00, Inspections; 587, Wards Air Conditioning, 109.97, Maintenance; 588, Younger-Holmes Electrical Contractors, 140.24,

Repairs; 589, Cintas Corporation, 104.84, Blanket for firstaid supplies; 590, Southwest Business Products, 73.40, Supplies; 591, Merrifield Office Supply, 46.20, Battery Backup; Health: 88, Falco Alarm Co., 213.00, Monitoring; 89, AT&T Mobility, 198.51, Cell bill; 90, Ponca City Utility Authority, 2044.39, Utility Bill; 91, Wehunt, Amy, 68.04, Travel; 92, Pearson, 453.36, Forms; 93, Stolhand Heating & Air, 152.48, Air Conditioning; Highway: 462, City of Blackwell, 477.63, Utility Bill; 463, Ponca City Utility Authority, 626.79, Utility Bill; 464, OK Natural Gas, 40.29, Gas bill; 465, Centerpoint Energy Arkla, 54.13, Billing; 466, Hats Auto Supply, 189.41, Blanket for parts; 467, G & B Auto, 285.00, Blanket for repairs; 468, Keeler Equipment Sales, 7850.00, Trailer; 469, Owen Auto Supply, 999.97, Blanket for parts; 470, G & B Auto, 147.00, Blanket for repairs; 471, Unifirst Holdings Inc, 988.82, Blanket for uniform service; 472, Encounter Wireless Service, 68.00, Internet; 473, Security National Bank, 1920.41, Lease payment; 474, Deere Credit Inc, 2471.94, Lease payment; 475, Dish, 17.03, Satellite service; 476, Encounter Wireless Service, 36.00, Billing; 477, Mike Redding, 494.00, Shale; 478, ACG Materials, 6400.00, Rock; 479, John Deere Financial, 303.67, Parts; 480, P & K Equipment, 2090.60, Blanket for repairs; 481, Kelle Oil Company, 7550.00, Diesel; 482, Hercules Tire Sales Inc, 392.36, Tires; 483, Johnson, Vance Howard, 99.90, Mileage; 484, Merrifield Office Plus, 35.00, Supplies; 485, Ultimate Pest Management LLC, 58.00, Pest Control; 486, John Deere Financial, 192.16, Parts; 487, Standley Systems, 514.00, Maintenance Agree.; 488, Keeler Equipment Sales, 150.00, Tire; 489, Oklahoma Tax

Commission, 62.00, Tag & Title; 490, Blackwell True Value Hardware, 27.99, Sprayers

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:10 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

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Approved this 11th day of October, 2016.

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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