The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 12, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 9, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Everette Van Hoesen, Kay County Sheriff; Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Emergency Management; Kelsea Work, Oklahoma Court Services (OCS); Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    Absent:  Jason Shanks, Member


Chairman Vance Johnson led the Flag Salute.


Motion was made by Skidmore and seconded by Johnson approving regular meeting minutes of September 6, 2016.  Motion carried:  Johnson, aye; Skidmore, aye.


Report given by Kelsea Work, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Work told the total hours completed were 556, District Attorney sanctioned community service hours completed were 55 and the total number of regular clients that submitted community service hours were 119.  She reported the completed events being Habitat for Restore, Santa’s Helper’s Flea Marker, Retired Senior Volunteer Program, Corps of Engineers and Humane Society.  Ms. Work said the Upcoming Projects are Charlie Adams Day, Care 180, Kay County Free Fair and Habitat for Restore.  She included a monthly calendar in her reports.


Jail Director Report:  Harold Hughs, KCDC, presented a report noting 283 as the current head count, 55 arrested and released over the weekend and 110 for the week, arrested and released from September 1, 2016-168, daily average of 279, minimum amount of inmates-269, maximum amount of inmates-289, high for 24 hour period for September 2, 2016-301, 11 inmates sentenced to county time, 60 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).    The report showed six (6) weekenders and sanctions, 26 paid contracts with BIA and Bridgeway currently are holding three (3) inmates on writs (prison to court). 


Motion was made by Skidmore and seconded by Johnson approving Notice of Statewide Contract Award with the State of Oklahoma Department of Central Services Central Purchasing for Document Destruction for the Kay County Health Department.  DA Hermanson explained in 2013 a statewide contract was ordered.  He said this is a one year contract with three options and noted one contract is for the Blackwell location and the other is for the Ponca City location.  Hermanson said contract was in order.  Motion carried:  Johnson, aye; Skidmore, aye.


Motion was made by Skidmore and seconded by Johnson approving the terms and conditions of the replacement roof at the Department of Health (DHS) as directed by ACCO, the county’s insurance carrier and hiring Roof Consultants and making corrections on contract as mentioned below.  Hermanson reviewed and noted on Page 2 there was a typographical error stating “Mayes County” instead of “Kay County” was listed as a Certificate Holder on these policies.  Motion carried:  Johnson, aye; Skidmore, aye.


Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, hauling and laying sand where needed, hauling shale to FEMA Project on south “O” Street (need about 1000 yards of shale), hauled reject rock from Sobers to the yard this week for FEMA and setting a few culverts and starting FEMA culvert project .75 south of Ferguson on “O” Street.


Commissioner Johnson reported his crews are blading, hauling material, mowing roads district wide, fixed washouts, trimmed trees, patched roads with Colay asphalt and did shoulder work on Brake Road. 


Motion was made by Skidmore and seconded by Johnson approving the following Kay County Monthly Reports for August 2016:  Assessor; Election Board; County Clerk; Treasurer; Health Department.  Motion carried:  Johnson, aye; Skidmore, aye. 


Motion was made by Skidmore and seconded by Johnson approving following Resolutions to Deposit:  Res#16, 17-41, Hwy. Dist#1-$299.70, sale of gauge culvert pipe; Res#16, 17-42, Hwy. Dist#2-$2,075.75, sale of scrap metals; Res#16, 17-43, Hwy. Dist#1-$395,427.36, BIA Brake Rd. Project.   Motion carried:  Johnson, aye; Skidmore, aye. 


Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$282,980.48, D#1-$95,460.48; D#2-$93,760.51; D#3-$93,759.49; Highway CBRIF-$20,383.68; ETR Loan-$100,000.00, D#2; County Clerk Lien Fee-$2,489.00; Preservation Fee-$3,945.00; Mortgage Certification Fee-$555.00; Sheriff Service Fee-$33,386.56; V.I. Reimbursement-$1,180.23; Detention Center-$116,046.45; County Sales Tax-$309,467.79; Use Tax-$34,476.34; Drug Court-$11,667.66; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$2.19; PBA-Ponca City Schools-$2.70; PBA-Tonkawa Schools-$1.83; County Cash Improvement-$0.10; Highway Dist#1-$395,427.36.  Motion carried:  Johnson, aye; Skidmore, aye. 


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 


Motion was made by Skidmore and seconded by Johnson approving and accepting River Ridge Constructions lowest bid of $706,524.41 on Bid#2016-30 44th Street Pavement Project, Dist#3 (opened in BOCC meeting 9-6-16).  Motion carried:  Johnson, aye; Skidmore, aye. 


Motion was made by Skidmore and seconded by Johnson approving Payroll Verifications for August 2016.  Motion carried:  Johnson, aye; Skidmore, aye. 


Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Skidmore, aye. 


Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Skidmore, aye.



2015-2016 General: 2680, OK Correctional Industries, 618.52,               Health: 529, Centerpoint Energy Arkla, 31.50, Billing


2016-2017 Serv.Fee: 45, LiveView GPS Inc, 119.85, Blanket for subscription; 46, Quality Water Service, 92.65, Blanket for water; 47, AT&T, 64.62, Blanket For Phone Services; 48, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 49, Atwoods, 199.99, Boots; 50, Burkes Classic Restoration, 2128.72, Blanket For Vehicle Maintenance; 51, Sirchie, 238.45, Supplies; 52, Ponca City News, 12.50, Ad; 53, Blackwell Journal Tribune, 18.00, Ad; 54, Tonkawa News, 5.00, Ad; 55, Newkirk Herald Journal, 5.25, Ad; Detention Center: 230, Sysco Foods of Oklahoma, 19581.33, Blanket for food; 231, City of Newkirk, 13810.27, Blanket for electric bill; 232, Sysco Foods of Oklahoma, 890.31, Blanket for chemicals; 233, Quality Water Service, 517.40, Blanket for water; 234, Hubris Communications, 24.95, Blanket for email; 235, Earthgrains Baking Company, 1016.52, Blanket for food; 236, Brandts, 297.45, Blanket For Supplies; 237, Bernard Food Industries, 1226.02, Blanket for food; 238, Card Service Center, 494.90, Blanket For Supplies; 239, Card Service Center, 194.99, Blanket For Supplies; 240, Card Service Center, 998.36, Blanket For Supplies; 241, Apple Market, 77.27, Blanket for food; 242, OK Correctional Industries, 668.52, Shower Curtains; 243, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; General: 401, Quality Water Service, 48.65, Water; 402, Quality Water Service, 22.90, Water & Cooler Rent; 403, AT&T, 60.00, Internet; 404, Galls, 21.39, Belt; 405, Stamper, Morgan, 369.64, Travel; 406, Dewitt, Corbin, 549.30, Travel; 407, Grace, Lindsay, 147.96, Travel; 408, Take Ten Tire, 2274.80, Blanket For Vehicle Maintenance; 409, AT&T, 64.00, Internet; 410, Infogroup, 550.00, Directory; 411, Wells Plumbing, 186.27, Repairs; 412, Reese, Tammy J., 64.80, Mileage; 413, T. M. Consultants Inc., 40.00, ID Kits; 414, Northwest District CODA, 20.00, NW Dist Dues & Registrati; 415, Fry, Nancy P., 60.48, Travel; Health: 72, Legg, Jennifer, 142.56, Travel; 73, Lowes Companies Inc., 39.81, Blanket For Supplies; Highway: 323, Rural Water District #3, 94.65, Water; 324, OK Natural Gas, 20.55, Gas service; 325, Southwest Truck Parts, 157.47, Blanket for parts; 326, Blackwell Auto Parts, 47.01, Blanket for parts; 327, Yellowhouse Machinery Co, 370.36, Glass; 328, Interstate Battery System Of Tulsa, 395.90, Blanket for parts; 329, Action Truck Parts, 799.40, Blanket for parts; 330, Quality Water Service, 39.00, Water; 331, Total Com Inc., 250.00, Radios; 332, Sober Brothers, 2921.34, River rock; 333, ACG Materials, 6350.78, Crusher Run; 334, Ricks Service Center, 190.00, Blanket for repairs; 335, Deere Credit Inc, 7461.15, Lease Purchase Payment; 336, KanOkla Networks, 35.00, Internet; 337, Interstate Battery System Of Tulsa, 200.00, Blanket for parts; 338, Interstate Battery System Of Tulsa, 335.90, Batteries; 339, Warren Cat, 747.60, Filters; 340, Sunbelt Equipment & Supply, 1782.34, Pipe; 341, Edwards Canvas, 344.41, Tarps; 342, Brandts, 80.26, Supplies; 343, Action Truck Parts, 499.67, Blanket for parts; 344, A+ Auto Glass, 198.65, Tint; 345, Hercules Tire Sales Inc, 338.80, Tire; 346, Yellowhouse Machinery Co, 1141.74, Parts; 347, NAPA, 446.56, Parts; 348, P & K Equipment, 221.97, Parts; 349, Yellowhouse Machinery Co, 129.04, Parts; 350, River Ridge Construction Llc, 395427.36, Road project


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:01 a.m.  Motion carried:  Johnson, aye; Skidmore, aye.









Approved this 19th day of September, 2016.




                 VANCE JOHNSON, CHAIRMAN



                 PAUL SKIDMORE, MEMBER