The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, September 6, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 2, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Jason Shanks, Member; Sierra Salton, Assistant District Attorney (ADA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Sheriff Elect; Don Jones, Kay County Detention Center Director (KCDCD); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management; Kristi Woolley, Oklahoma Juvenile Affairs (OJA); Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).     

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of August 29, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving and authorizing Chairman Johnson to sign Oklahoma Juvenile Affairs Claim for July 2016 in the amount of $3,148.56.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 281 as the current head count, 59 arrested and released over the weekend and 130 for the week, arrested and released from September 1, 2016-80, daily average of 280, minimum amount of inmates-273, maximum amount of inmates-386, high for 24 hour period for September 2, 2016-301, 12 inmates sentenced to county time, 61 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).    The report showed eight (8) weekenders and sanctions, 27 paid contracts with BIA (21) and Bridgeway (6) currently are holding four (4) inmate on writs (prison to court).

 

Memorandum of Understanding (MOU) with Oklahoma State Bureau of Investigation and the Kay County Sheriff Department:  Steve Kelley, Sheriff Elect, said this is a program he has wanted to implement for some time now.  He said the grant will supply training and equipment for prevention of Internet crimes against children.  Kelley said the mission of this Task Force is to prevent, investigate and prosecute predators who seek to exploit or engage minors in sexual activity through the use of computers and the Internet. The Task Force will provide education and information to children, parents, educators and any other individual concerned with child safety issues.  Kelley stated DA Hermanson has reviewed and approved the contract and said the contract would need to be renewed every year.  Commissioner Skidmore asked who this program is funded by and Kelley stated it is a federal grant that will be distributed to the OSBI. 

 

Motion was made by Shanks and seconded by Skidmore approving Memorandum of Understanding (MOU) with Oklahoma State Bureau of Investigation and the Kay County Sheriff Department.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving (upon review of DA Hermanson) Engagement Letter with the firm of Chas. W. Carroll, P.A. for budgeting services.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks Tabling (for review by DA Hermanson) hiring Edwin Owen Roof Consultant for professional services for the DHS building.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving reimbursement from the State for the Kay County Election Board Secretary Salary for August 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Automatic Electronic Defibulators (AED)/CPR training for Kay County employees:  Dennis Bonewell, EMA, told the AED’s are in and have been placed on the 1st and 2nd floor of the courthouse and the District Warehouses.  He said to familiarize employees that Cintas has training for a four hour class with 20 people at $625.20 per training and Pioneer Technology Center offers an hour course with unlimited people at a cost of $40 per class.  Kay County Treasurer Christy Kennedy said her office would just be interested in the one hour course.  After more discussion it was the consensus the one hour course would be suffice. 

 

Motion was made by Shanks and seconded by Skidmore approving the one hour course training for Automatic Electronic Defibulators (AED)/CPR training for Kay County employees through Pioneer Technology Center and holding a total of seven classes at a total cost of $280 and paying for out of General Government.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Agreement by and between the BOCC and Michael Magee for remote terminal capabilities with the Assessor’s office.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, graders are laying shale and grading roads, work continues on the roads for the FEMA projects and we have started laying top rock.  Crews have started hauling and laying sand where needed.  Skidmore said he has had calls about crushed culverts and crews have had to leave FEMA construction to take care of a few culverts.  Crews have installed pipe and culverts where needed and work on removing a beaver dam.  Also crews have done a lot of weed eating and mowing this week.  Skidmore noted crews were able to haul some reject rock from Sobers to the yard this week for FEMA.

 

Commissioner Shanks noted his crews started working on Pine Street and got the bottom layer on.  Crews are grading, boom mowing, and working on project on Canteen Rd. waiting for a pipeline company to move pipe so crews can finish up.

 

Commissioner Johnson reported his crews are blading, hauling material, mowing ditches and mowing district wide, spraying and weed eating roads, built a head wall for pipe on County Line Rd., picking up trash on roads, checked signs on paved roads, picked up road trash and trimmed trees.  Johnson noted crews graded and hauled gravel on Lake Harbor Housing Addition

 

No action was taken on county roads easements and utility permits.  Assistant District Attorney Salton stated DA Hermanson said the agenda item needed to be more specific. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installation applications:  Kay Electric Cooperative, NE4/NE4 S23 T27N R1E ending SW4/SW4 S2 T27N R1E, “U” Street, Dist#3; Kay Electric Cooperative, SE4/SW4 S28 T27N R3E ending SW4/SW4 S28 T27N R3E, parallel to Tower Rd., Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving following Resolution to Dispose of Equipment:  Res#10, 17-39, Treasurer, HP Desktop Printer, transfer to DA office.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Officer’s Request for Supplemental Appropriations:  Duke Energy feasibility study regarding wind energy-$40,000.00 to General Government Maintenance & Operation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Treasurer Christy Kennedy noted this is the 15th Anniversary of the September 11, 2001 tragedy and suggested the county recognized.  Motion was made by Johnson and seconded by Shanks approving and having Kennedy organize an event to commemorate the 15th Anniversary of September 11, 2001.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Commissioner Shanks reported damages in the Judges offices and said new carpet and ceilings may need to be put in.  He told about water leaking, etc.  Johnson asked if the damages were from the Saturday earthquake and Shanks said he was not sure.

 

Commissioner Johnson said he made telephone calls to have his bridges inspected after the Saturday earthquake.  He had bridge inspectors from CED#8 to look at Dist#1 bridges and he told inspectors did not find any damages.

 

Commissioner Johnson said ODOT will make a determination today regarding all bridges in Kay County and decide if bridges need further inspection.  Johnson said ODOT appreciated the help from CED#8.

 

Motion was made by Johnson and seconded by Shanks approving and accepting the only bid received on Bid#2016-28 Riverview Road Surfacing Project, Dist#1 from Evans and Associates Construction Co., Inc. in the amount of $549,717.29.  Johnson mentioned he contacted the BIA regarding the cost of the bid and was told the amount was comparable to similar projects.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Highway: 2197, Circuit Engineering District #8, 2003.17, Testing

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Serv.Fee: 44, Birch Telecom, 80.48, Phone; Detention Center: 223, Take Ten Tire, 132.00, Blanket for repairs; 224, Standley Systems, 379.36, Blanket For Copier Maintenance; 225, Briggs Hardware, 68.30, Blanket For Supplies; 226, AT&T, 1281.60, Blanket for internet; 227, Taser International, 183.48, Tasers; 228, Cooks Direct,

365.00, Supplies; 229, Grainger, 114.58, Supplies; General: 388, Standley Systems, 25.00, Maintenance Agree.; 389, Valero Short Stops, 170.07, Fuel; 390, Newkirk Herald Journal, 583.90, Publication; 391, Okla. Juvenile Justice SVCS, 3209.88, Blanket For Juvenile Detentions; 392, Youth Services Of Osage County Inc, 1677.10,

Blanket For Juvenile Detentions; 393, Lowes Companies Inc., 463.87, Blanket For Supplies; 394, Rogers Oil Co., 111.36, Blanket For Fuel; 395, City of Newkirk, 5688.68, Utility Bill; 396, Infogroup, 295.00, Directory; 397, Wards Air Conditioning, 686.30, Repairs; 398, Cintas Corporation, 162.54, Blanket for firstaid supplies; 399, Ford Refrigeration Service, 1290.00, Repairs; 400, Wards Air Conditioning, 1734.21, Repairs; Health: 53, Shred-It USA, 101.22, Shredding; 54, Shred-It USA, 65.75, Shredding; 55, Michelle Ailey, 64.80, Travel; 56, Allen, Jeanine, 32.40, Travel; 57, Ana Beets, 21.60, Travel; 58, Brownfield, Misttina, 21.60, Travel; 59, Forman, Tammy, 21.60, Travel; 60, Fulsom, Donna, 43.20, Travel; 61, Glasgow, Genevieve, 21.60, Travel; 62, Harley, Wanda, 23.22, Travel; 63, Erika Macy, 43.20, Travel; 64, Mollet, Michelle, 240.84, Travel; 65, Wehunt, Amy, 86.40, Travel; 66, AT&T, 392.12, Phone; 67, STC, 44.00, Maintenance; 68, AT&T, 281.47, Phone; 69, Southwest Business Products, 257.69, Supplies; 70, Walmart Community BRC, 36.72, Blanket For Supplies; 71, Turf Surfers, 675.00,               Blanket for lawn care;

Highway: 293, OK Natural Gas, 39.78, Gas bill; 294, Lampton Welding, 5.00, Blanket For Supplies; 295, Centerpoint Energy Arkla, 45.38, Gas bill; 296, O Reilly Auto Parts, 44.94, Blanket for parts; 297, P & K Equipment, 190.12, Blanket for parts; 298, Lowes Companies Inc., 24.58, Blanket for parts; 299, Cintas Corporation Loc, 1157.37, Blanket for uniform service; 300, G & B Auto, 173.00, Blanket for repairs; 301, Encounter Wireless Service, 68.00, Internet; 302, Dish, 17.03, Satellite service; 303, Unifirst Holdings Inc, 1027.25, Blanket for uniform service; 304, Encounter Wireless Service, 36.00, Internet; 305, G & B Auto, 200.00, Blanket for repairs; 306, Deere Credit Inc, 2471.94, Lease Purchase Payment; 307, Galaxie Business, 62.00, Copier contract; 308, Mike Redding, 493.00, Shale; 309, Farmers Grain Company, 10708.36, Diesel; 310, Deere Credit Inc, 1381.36, Lease Purchase Payment; 311, RCB Bank, 1814.15, Lease Purchase Payment; 312, SNB NA, 1704.06, Lease Purchase Payment; 313, Warren Cat, 490.22, Parts; 314, P & K Equipment, 102.80, ; 315, Hercules Tire Sales Inc, 732.88, Tires; 316, Hercules Tire Sales Inc, 787.32, Tires; 317, S & K Direct Steel LLC Inc, 36.00, ; 318, Skidmore, Paul, 6.14, Travel; 319, John Deere Financial, 985.23, Blanket for parts; 320, Cintas Corporation, 113.33, Medical Supplies; 321, Cintas Corporation,

46.49, Medical Supplies; 322, Cintas Corporation Loc, 754.99, Blanket for uniform service

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

The following bid was opened:  Bid#2016-30 44th Street Pavement Project, Dist#3.  Bids were received by Hembree & Hodgson Construction, LLC-$928,932.07 and River Road Construction-$706,524.41

 

Motion was made by Skidmore and seconded by Johnson to Table Bid#2016-30 44th Street Pavement Project, Dist#3 for further review.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:02 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

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Approved this 12th day of September, 2016.

 

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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