The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 29, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 26, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management; Glen Nickels, Evans & Associates; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).     

 

Chairman Vance Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of August 22, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 294 as the current head count, 57 arrested and released over the weekend and 117 for the week, arrested and released from August 1, 2016-414, daily average of 287, minimum amount of inmates-274, maximum amount of inmates-303, high for 24 hour period for August 5, 2016-323, 12 inmates sentenced to county time, 62 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones told the DOC backlog is 1,446 at 110% capacity.  The report showed seven (7) weekenders and sanctions, 28 paid contracts with BIA (21) and Bridgeway (7) currently are holding two (2) inmate on writs (prison to court).

 

Part-time security contract for the Sheriff Department:  DA Hermanson said he reviewed the contract and his office made a couple of calls and spoke to two different auditors.  He was told “no” by one auditor and the other auditor told him that other counties are doing it.  He was told there really isn’t any authority for it or against it.  DA Hermanson said usually the Sheriff only has the authority the statutes give him.  Hermanson said he would like to submit in writing and get a formal opinion from the Attorney General regarding the Sheriff Department contracting to allow employees to work part-time.  Sheriff Van Hoesen agreed that it was a good idea to get an opinion from the Attorney General.

 

Discussion regarding the Newkirk Class of 1964 putting 64 bricks in a square configuration on the SE corner of the CH Square:  Shanks said he was approached is see if it would be permissible to do this.  Commissioner Skidmore said he would be in favor and considered it a memorial.  DA Hermanson said it would be fine to have a memorial on county property but told BOCC that they would be setting a policy.  He said you might want to be cautious because of future plans.  Commissioner Johnson said he was not against having a high school memorial but did not want it to interfere with future plans of using the property.  Commissioner Shanks said he would revisit the requester and the alumni association.  No action was taken.

 

Motion was made by Skidmore and seconded by Shanks approving and designating dates as Holidays for Calendar Year 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving and designating the regular meeting dates for the BOCC for Calendar Year 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the Schedule of Federal Assistance for Fiscal Year ended June 30, 2016.  All officials involved signed.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, graders are laying shale and grading roads, work continues on the roads and have around 1000 tons of shale that will complete the base for the FEMA projects, laying top rock, putting out marker for phone towers, mowing, cutting trees and removing debris from roads.  He said he has had calls about crushed culverts to take care of and have installed pipe and culvert on 92nd and Bender and a couple of culverts at driveways.  Skidmore noted crews have hauled reject rock from Sobers to the yard, installed two steel pipes and done dirt work on 13th Street FEMA project at the river.  He noted crews have been weed eating, trimming trees and helped get a stuck school bus out.  Crews also did some tree removal in Nardin, putting in rock in pot holes and picking up cap rock south of Tonkawa.

 

Commissioner Shanks noted his crews have been working in shop, trimming trees at the courthouse, and blading when possible.  He said Evans & Associates will start Pine Street tomorrow weather permitting.

 

Commissioner Johnson reported his crews are blading, hauling material, mowing ditches and mowing district wide, spraying around bridges and signs, trimming and chipping trees, picking up trash on roads, replacing and repairing signs.  Johnson noted crews are fixing washout and putting millings on Kildare Rd., loading trees, cleaning ditches and putting rip rap at new “T” Street Bridge, cleaning out pipe on Tower Rd. and fixing pipe on Hartford. 

 

Motion was made by Skidmore and seconded by Shanks approving Joint Instructions for Disbursement of Residual Funds from the Environmental Remedy Escrow in the amount of $4,365.93, Invoice ECE536.

Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson doing away with both the Revised Relocation Agreement and the original Agreement State of Oklahoma Board of County Commissioners Utility Revised Relocation Agreement, Project No. STP-36, Job Piece No. 30442(04), Resurface Hubbard Road (EW 18) from 0.7 miles east of I-35 then east 3.3 miles to US 177.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving to go out for bid for labor and materials on Union Bridge (paid for out of CBRI Acct.), Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving three (3) Affidavit of Agreements by and between Curtis Winney, Max Hawkins and Candice Kahle and the BOCC allowing Dist#3 and NRCS to enter on Winney, Hawkins and Kahle’s property to check for beaver dams and drainage issues on Lost Creek.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installation Applications:  Blackwell Rural Water, SW4/SE4 S3 T26N R1W ending NW4/NE4 S10 T26N R1W, crossing Hubbard, D#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Drug Court: 114, Omega Laboratories Inc, 33.00, Testing

FY 2016/2017 PURCHASE ORDERS:

Cert.Fee: 15, Candlewood Suites, 160.00, Lodging; 2016-2017 Lien Fee: 2, Quality Water Service, 44.05, Water; 3, Vyve Broadband, 36.55, Cable; 4, Vyve Broadband, 36.07, Cable; PBA: 4, Ultimate Pest Management LLC, 155.00, Lawn Care; 5, Venus, Debra, 975.00, Contractual Services; 6, Ultimate Pest Management LLC, 44.00, Pest Control;

Serv.Fee: 39, Eastern Okla Youth Services, 255.75, Blanket For Juvenile Detentions; 40, CommunityWorks, 316.42, Blanket For Juvenile Detentions; 41, Card Service Center, 952.18, Out Of County Expenses; 42, Petsense, 115.98, Blanket For Supplies; 43, G & B Auto, 70.00, Blanket For Vehicle Maintenance; Drug Court: 10, Ramey Price Cutter, 121.99, Food; 11, Ball Trophy & Engraving Co., 75.00, Plaques; 12, Layton, Jennifer, 375.00, Attorney

Attendance Fees; 13, Redwood Reditest Screening Devices, 997.50, Supplies; 14, Layton, Jennifer, 375.00, Attorney Fees; 15, Call2 Test, 185.00, Service; 16, Redwood Toxicology Laboratory, 1500.00, Testing; 17, Gold-N-Treasures, 88.02, Key Fobs; Detention Center: 212, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 213, Staples, 664.49, Blanket For Supplies; 214, Quality Water Service, 520.70, Blanket for water; 215, OK Natural Gas, 20.16, Blanket for gas bill; 216, Finish Line Fuels LLC, 920.93, Blanket For Fuel; 217, AT&T, 883.26, Blanket For Phone Services; 218, McDonald Computer Services LLC, 99.99, Toner; 219, Uline Inc., 352.45, ; 220, Grainger, 202.60, Caulk; 221, Locke Supply, 142.50, Lights; 222, Merrifield Office Supply, 490.62, Supplies; General: 358, Quality Water Service, 92.15, Water; 359, AT&T, 1482.89, Telephone Service; 360, Muskogee County Detention Cntr, 628.29, Blanket For Juvenile Detentions; 361, Ultimate Pest Management LLC, 778.00, Lawn Care; 362, Ultimate Pest Management LLC, 52.00, Pest Control; 363, Sac & Fox Juvenile Detention, 802.18, Blanket For Juvenile Detentions; 364, Craig Co. Detention Center, 742.88, Blanket For Juvenile Detentions; 365, Walmart Community, 134.72, Blanket For Supplies; 366, STC, 92.00, Copier contract; 367, STC, 129.00, Copier contract; 368, Cyber-Rover, 65.00, Service; 369, The Tactical Tailor Inc, 231.89, Vests; 370, McDonald Computer Services LLC, 259.96, Blanket for computer maint.; 371, AT&T Mobility, 571.45, Blanket for internet; 372, Fleetcor Technologies, 1351.03, Blanket For Fuel; 373, Fleetcor Technologies, 1204.66, Blanket For Fuel; 374, Ponca City Center LLC, 1416.00, Rent; 375, Vyve Broadband, 37.86, Cable; 376, Ultimate Pest Management LLC, 52.00, Pest Control; 377, Ultra Brite Lightz, 729.94, Lights; 378, Southwest Business Products, 97.86, Supplies; 379, Younger-Holmes Electrical Contractors, 162.76, Repairs; 380, Mail Finance, 1125.00, Lease; 381, Leaming, Carol L., 22.68, Mileage; 382, Davis, Frances, 30.24, Mileage; 383, Neal,Shirley, 30.24, Mileage; 384, OK Cremation & Funeral Home, 358.00, Cremation; 385, Holman, Lacie E, 22.14, Mileage; 386, Northwest District CODA, 35.00, Registration; 387, Ponca City Center LLC, 1416.00, Rent; Health: 49, AT&T Mobility, 198.51, Cell phone bill; 50, Ponca City Utility Authority, 2406.50, Utility Bill; 51, Shred-It USA, 101.22, Blanket for shredding; 52, STC, 155.22, Maintenance; Highway: 276, Dish Network, 37.02, Satellite service; 277, Briggs Hardware, 169.03, Blanket For Supplies; 278, Filter Care Of Missouri, 93.85, Blanket for parts; 279, Ponca City Utility Authority, 689.98, Utility Bill; 280, T & W Tire, 3188.80, Tires; 281, AT&T, 198.57, Phone bill; 282, OK Natural Gas, 99.04, Gas bill; 283, Yellowhouse Machinery Co, 3202.76, Blanket for parts; 284, Circuit Engineering District #8, 536.00, Signs; 285, Johnson, Vance Howard, 100.98, Mileage; 286, Locke Auto Parts, 387.27, Battery; 287, Direct Discount Tire, 186.12, Tires; 288, Circuit Engineering District #8, 145.00, Signs; 289, Yellowhouse Machinery Co, 462.08, Parts; 290, Yellowhouse Machinery Co,

1129.41, Blanket for parts; 291, G & B Auto, 571.78, Tire; 292, P & K Equipment, 95.78, Parts

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Skidmore and seconded by Johnson approving to enter into a Kay County Public Buildings Authority special meeting (10:00 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving to reenter the regular meeting of the BOCC (10:14 a.m.).   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

The following bids were opened:  Bid#2016-28 Riverview Road Surfacing Project, Dist#1 – Only one bid was received and it was from Evans & Associates Construction Co., Inc. in the amount of $549,717.29.  Johnson noted this project is to be paid by the BIA.

 

Bid#2016-29 Sale of Vehicle, Sheriff Department – no bids was received.  No action was taken.

 

Motion was made by Shanks and seconded by Skidmore to Table for further review Bid#2016-28 Riverview Road Surfacing Project, Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:19 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 6th day of September, 2016.

 

 

 

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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