The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 15, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 12, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA) (9:20 a.m.); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Steve Kelley, Kay County Sheriff Elect; Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management; Kelsea Work, Oklahoma Court Services; Kristi Woolley, Oklahoma Juvenile Affairs; Kevin Lane, Rail Road Yard; Brady Burke, River Ridge Construction; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Vance Johnson led the Flag Salute.
Motion was made by Skidmore and seconded by Shanks approving regular meeting minutes of August 8, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Oklahoma Juvenile Affairs Claims for May 2016-$3,569.64 and June 2016-$2,805.72. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Report given by Kelsea Work, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Work told the total hours completed were 532, District Attorney sanctioned community service hours completed were 90 and the total number of regular clients that submitted community service hours were 121. She talked about the Completed Events being Humane Society, Santa’s Helper’s Flea Market and Habitat for Restore. Ms. Works said their Upcoming Projects would be assisting at Santa’s Helper’s Flea Market, Retired Senior Volunteer Program, Humane Society, Charlie Adams Day (Newkirk Main Street) and Care 180.
Jail Director Report: Don Jones, KCDCD, presented a report noting 282 as the current head count, 69 arrested and released over the weekend and 132 for the week, arrested and released from August 1, 2016-229, daily average of 286, minimum amount of inmates-286, maximum amount of inmates-301, high for 24 hour period for August 5, 2016-323, nine (9) inmates sentenced to county time, 54 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed seven (7) weekenders and sanctions, 33 paid contracts with BIA and Bridgeway currently are holding one (1) inmate on writs (prison to court).
Motion was made by Shanks and seconded by Skidmore approving Detention Services Agreement by and between CommunityWorks, LLC and Kay County, $24.34 per day per child. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks Tabling part-time security contract, Sheriff Department. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Panasonic Communications Solutions Service and Support Agreement for FY2016-17 (American Telephone) DA Hermanson marked through the automatic renewal language and recommended a one year agreement. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Agreement by and between the BOCC and Charley Wilson for remote terminal capabilities with the Assessor’s office. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore stated crews continue to dig and screen shale, haul rock to roads, graders are laying shale and grading roads, laying top rock and hauling rock to the yard on FEMA projects. Skidmore noted work continues on 13th Street rebuilding the road around the river on Brake Road. He stated the environmental crew was not around last week.
Commissioner Shanks noted his crews putting in pipes on Ranch Drive south of Highway 11, repairing a wire gate the county mowed over, blading and boom mowing.
Commissioner Johnson reported his crews are blading, hauling material and mowing district wide, spraying road sides, cleaning out culvert and ditch on LA Cann, cleaning out ditch on Longwood north of Brake Rd., picking up road trash and hauling to land fill, putting up and replacing road signs and fixing washed out pipes on Adobe Rd.
Motion was made by Skidmore and seconded by Shanks approving State of Oklahoma Board of County Commissioners Utility Relocation Agreement, Project No. STP-36, Job Piece No. 30442(04), Resurface Hubbard Road (EW 18) from 0.7 miles east of I-35 then east 3.3 miles to US 177, Dist#3. Commissioner Skidmore noted the state would reimburse for this job. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Project Cost Advancement and Eligibility Agreement by and between Kay County and Duke Energy Renewables Wind, LLC, noting the feasibility study would be paid for by Duke Energy (approved as to form by DA Hermanson). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Kay County Monthly Reports for July 2016: Assessor; Election Board; Health Department; Court Clerk. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment: Res#16, 17-32, Hwy. Dist#2-HP Computer, junked. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Transfer of Appropriations: ETR (Bridge#57A) Hwy. Dist#2-$54,000.00 to CBRI (reimbursement for BIA Project A11AC00002); Preservation Fee Capital Outlay-$3,500.00 to Maintenance & Operation. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Assessor Susan Keen announced that an employee from her office had a baby and both mother and child are doing fine.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Serv.Fee: 438, Ponca City News, 12.50, Ad; General: 2677, Galaxie Business, 1338.00, Copier; 2678, Quality Water Service, 31.10, Water; Health: 527, City of Blackwell, 667.37, Utility Bill
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Reimburse: 9, Locke Auto Parts, 139.93, Vehicle Maintenance; Serv.Fee: 16, Galls, 288.87, Gear; 17, Garcia, John, 126.00, Blanket For Juvenile Transport; 18, Tebow, Alma, 438.00, Blanket For Juvenile Transport; 19, Tebow, Daniel L., 1041.00, Blanket For Juvenile Transport; Drug Court: 7, Redwood Reditest Screening Devices, 1183.70, Test kits; 8, Staples, 276.61, Office Supplies; 9, OK Court Services Inc, 7000.00, Coordinator Fees;
Detention Center: 117, SYSCO, 959.44, Food; 118, Quality Water Service, 558.70, Water; 119, Quality Water Service, 363.40, Water; 120, Lowes Companies Inc., 38.98, Supplies; 121, Kay Electric Cooperative, 114.00, Billing; 122, Fuelman Of Oklahoma, 60.89, Fuel; 123, Earthgrains Baking Company, 1700.46, Bread; 124, Baumert, Cummings & Hiatt, 77.94, Professional services; 125, Cards Service Center, 72.56, Expenses; 126, Apple Market, 175.88, Food; 127, COPS Products LLC, 406.61, Gear; 128, McDonald Computer Services LLC, 649.99,
Computer; 129, Global Equipment Company, 239.29, Supplies; 130, Farha Wholesale Co., 1490.24, Blanket For Supplies; 131, Wells Plumbing, 443.56, Parts; 132, Locke Supply Co., 41.15, Ballasts; 133, American Jail Association, 300.00, Dues; County Sales Tax Fund: 2, Kay County JFA #124183, 292270.15, Tax Collections;
General: 207, AT&T Mobility, 9.36, Cell Phone; 208, CLGT-Oklahoma State University, 2500.00, Software; 209, Rogers Oil Co., 87.50, Fuel; 210, American Telephone, 4290.00, Maintenance Agree.; 211, Touchtone Communications, 32.60, Long distance; 212, DA Council, 22375.00, Payroll; 213, DA Council, 25000.00, Payroll; 214, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 215, Embassy Suites - Norman, 90.00, Lodging; 216, Quality Water Service, 45.60, Blanket for water; 217, Spok Inc, 177.81, Pager Service; 218, Southwest Business Products, 172.00, Printing; 219, Cintas Corporation, 176.04, Blanket for firstaid supplies; 220, Briggs
Hardware, 48.66, Supplies; 221, McDonald Computer Services LLC, 1349.95, Computer; 222, Burkes Classic Restoration, 1405.83, Blanket For Vehicle Maintenance; 223, G & B Auto, 40.00, Repairs; 224, Briggs Hardware, 539.00, Air conditioner compressor; 225, Kay County Election Board, 24.00, Precinct costs; 226, Kay County Election Board, 120.00, Polling place rent; Health: 26, Wehunt, Amy, 68.04, Travel; 27, STC, 128.00, Copier Maint & Overage; 28, Moore Medical Corp., 257.27, Sharps Collectors; 29, McKesson Medical-Surgical, 30.55, Alcohol;
Highway: 151, ACCO, 95.00, Registration; 152, Embassy Suites - Norman, 90.00, Lodging; 153, Encounter Wireless Service, 68.00, Internet; 154, Encounter Wireless Service, 36.00, Internet; 155, ACCO, 95.00, Registration; 156, Cintas Corporation Loc, 935.89, Blanket for uniform service; 157, Locke Auto Parts, 291.12, Blanket For Supplies; 158, PikePass, 4.65, Blanket for pikepass; 159, Rick's Service Center & Discount Tire, 293.50, Blanket for repairs; 160, Pioneer Technology Center, 35.00, Training; 161, Okla. Dept. of Transportation, 892.67, Equipment; 162, Owen Auto Supply, 986.35, Blanket for parts; 163, Sober Brothers, 2899.20, Rock; 164, Deere Credit Inc, 7461.15, Lease payment; 165, Deere Credit Inc, 1502.61, Lease payment; 166, G & B Auto, 125.00, Blanket for repairs; 167, Mike Redding, 497.00, Shale; 168, Dub Ross Co. Inc., 5891.40, Pipe; 169, Cross Oil, 1691.28, Fuel; 170, Security National Bank, 1920.41, Lease Purchase Payment; 171, Filter Care Of Missouri, 147.25, Blanket for filter cleaning; 172, John Deere Financial, 272.73, Parts; 173, Kay Electric Cooperative, 313.00, electric bill; 174, Circuit Engineering District #8, 1464.89, Engineering; 175, Kelle Oil Company, 7306.20, Fuel; 176, Circuit Engineering District #8, 1171.65, Engineering; 177, Cross Oil, 9232.86, Diesel; 178, Circuit Engineering District #8, 497.55, Engineering; 179, Direct Discount Tire, 467.20, Tires; 180, Cintas Corporation, 190.38, First aid supplies; 181, Welch State Bank, 1648.91, Lease payment; 182, RCB Bank, 3096.08, Lease payment; 183, Caterpillar Financial Services Corp, 8634.80, Lease payment; 184, John Deere Financial, 1289.24, Blanket for parts; 185, Warren Power And Machinery,
1158.03, Grader Blades; 186, Pioneer Hydraulics, 31.65, Fitting; 187, Direct Discount Tire, 205.00, Repairs; 188, Circuit Engineering District #8, 275.00, Signs; 189, Lampton Welding, 21.88, Supplies; 190, Ricks Service Center, 140.00, Repairs; ETR Loan Fund # 103: 1, Office Of Management & Enterprise Service, 125000.00, Reimbursement
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
A public meeting with the Kay County Commissioners to consider and discuss the application for financial assistance with the United States Department of Agriculture Rural Development, for the acquisition of real property and improvements located at 319 N. 29th, Blackwell, OK, Halliburton property, and lease transaction with the Kay County Public Buildings Authority. The hearing did not take place because this matter should have been posted on the Kay County Public Buildings Authority Agenda. The public hearing will be rescheduled for August 29, 2016 (same time and place). Clerk Reese was available until 10:00 a.m. to explain to any citizen showing up for the hearing (no one came for the hearing).
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:45 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 22nd day of August, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS