The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 18, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on July 15, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member (9:01 a.m.); Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Undersheriff; Don Jones, Kay County Detention Center Director (KCDC); Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Skidmore and seconded by Shanks approving the regular meeting minutes of July 11, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 284 as the current head count, 66 arrested and released over the weekend and 133 for the week, arrested and released from July 1, 2016-264, daily average of 279, minimum amount of inmates-274, maximum amount of inmates-285, high for 24 hour period for July 11, 2016-305, 10 inmates sentenced to county time, 51 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed seven (7) weekenders and sanctions, 27 paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).
Motion was made by Shanks and seconded by Skidmore approving Contract by and between Western Plains Youth & Family Services, Inc., Beckham County Regional Juvenile Detention Center and BOCC, $39.35 per child per day. Hermanson stated he reviewed the contract and he noted the statute referenced was incorrect; he corrected. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
District Attorney Mini-Storage: DA said he currently is renting a storage unit at $40 a month but his office has out grown that storage unit; Hermanson stated he has files stored upstairs and told he has cases that have to be kept forever. Court Clerk Thornton said the storage situation is critical; she told she has cases that have to be kept 10 and 20 years and feels she needs to keep these records on site for public use.
Hermanson reiterated the space problems in the courthouse.
Commissioner Skidmore asked about the building across the street from the courthouse. Hermanson said that building has been rented out but stated he there is a need for additional space at the courthouse.
Motion was made by Shanks and seconded by Skidmore approving District Attorney Newkirk Mini Storage rent for July, August and September, 2016 for quarterly rent ($80 per month). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore reported crews continue to dig and screen shale and haul rock to the roads. The graders have been laying shale and grading roads. Crews continue to work on roads for FEMA projects.
Crews have been mowing, repairing signs, cleaning intersections and servicing trucks. Skidmore said crews started a new FEMA Project on the river road washout on Brake Rd. & 13th Street. He said he had some of his crew attend an Excavating School in Stillwater. Skidmore noted the environmental crew was not here this past week.
Commissioner Shanks noted his crews have been putting in pipes on Bitter Creek bottom and told it would be closed around one week. Crews are grading, blading, hauling FEMA rock for the next two weeks and working to maintain roads due to the recent rains.
Commissioner Johnson stated crews are blading, hauling material district wide as well as boom mowing. He noted crews are hauling dirt to “T” Street Bridge#233 south of Hwy. 11, spraying on 106 Lane, patching holes on Enterprise (black top), delivering pipe to Tower Rd. and installing, repairing signs and replacing reflectors and picking up road trash and hauling it to land fill. He said crews are being trained on skid steer.
Motion was made by Johnson and seconded by Shanks approving Title Page for Bridge#250, NBI#02366, Dist#2. Shanks noted this is a BIA Project on Traders Bend Rd. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Kay County Monthly Reports for June 2016: County Health; Assessor; Court Clerk; Election Board. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Resolution No. 16, 17-24, CBRI Five Year Plan, FY2016-17. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to deposit funds: Res#16, 17-21, Highway Dist#1-$357.00, gauge culvert pipe; Res#16, 17-22, Highway Dist#1-$340,000.00, BIA Brake Road Reconstruction Project FY15-16; Res#16, 17-23, Highway Dist#2-$149,517.48. BIA Bridge#57A FY15-16; Res#16, 17-25, Highway Dist#1-$43.00, sale of two single sided street signs, Telespar Post and base post. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Officer’s Request for Supplemental Appropriations, reimbursement of Election Board part-time help on Sheriff’s election ballot recount 7-6-16-$70.00 to General Government Election Board Part-time. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Highway Dist#2 Capital Outlay-$863.18 & Blacktop Mtce.-$37,500.00-Total-$38,363.18 to Maintenance & Operation (M&O); Highway Dist#2 Personal Service-$800.28 to Travel; Sheriff M&O-$10,705.60 to Lease Purchase; Preservation Fee Capital Outlay-$5,000.00 to M&O. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Correction on Bid#2016-19-Asphalt: Clerk Reese explained her office was contacted by Logan County Asphalt Co. and told the wrong price had been typed in on Line Item “Polymer Modified Patch n Pave County Pick Up (less than 500 ton)”. Logan County Asphalt had bid at $95 per ton picked up not $99.75 per ton and $112 per ton delivered. This made their bid a low bid that matched Asphalt Producers, Inc.
Motion was made by Johnson and seconded by Shanks approving to accept Logan County Asphalt Co. bid on Line Item “Polymer Modified Patch n Pave County Pick Up (less than 500 ton)”. Logan County Asphalt had bid at $95 per ton picked up not $99.75 per ton and $112 per ton delivered on Bid#2016-19-Asphalt. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Commissioner Skidmore asked Commissioner Johnson questions about Brake Road and why the concrete was busted. Commissioner Johnson explained to him the asphalt was not laid to the thickness it was supposed to be.
Safety Issues and practices at the courthouse: The subject was revisited because of an incident that happened outside of the courthouse a couple of weeks ago where fireworks went off on the courthouse yard. The dispatcher at the jail was notified that shots were fired at the courthouse. Undersheriff Kelley said the situation was resolved in a matter of minutes and said that is why the courthouse employees were not notified to lock down.
Officers expressed their concerns regarding this matter. The BOCC asked Undersheriff Kelley to guide and direct them in this area and to get costs to add more security to the courthouse.
No action was taken regarding safety issues and practices at the courthouse.
Motion was made by Shanks and seconded by Skidmore approving Kay County Treasurer’s office FY2016 Year End Financial Reports and Financial Resolutions for FY 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
BOCC asked questions regarding the Treasurer’s reports and Treasurer Kennedy explained.
Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on July 28, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 24, Kellpro Computer, 3395.50, Computers; 25, Quality Water Service, 60.45, Blanket for water;
PBA: 33, Ultimate Pest Management LLC, 44.00, Pest Control; 34, Ultimate Pest Management LLC, 44.00, Pest Control; Serv.Fee: 426, Petsense, 110.98, Food; County Sales Tax Fund: 1531, J&B Mechanical, 450.00, Repairs; 1532, Hubris Communications, 24.95, Blanket for email; 1533, Kay Electric Cooperative, 95.00, Blanket for electric bill; 1534, Lowes Companies Inc., 235.41, Blanket For Supplies; 1535, OK Natural Gas, 874.98, Blanket
for gas bill; 1536, Apple Market, 102.08, Blanket For Supplies; 1537, Card Service Center, 42.82, Blanket For Supplies; 1538, City of Newkirk, 12058.12, Blanket for electric bill; 1539, Baumert, Cummings & Hiatt, 1176.61, Blanket For Professional Services; General: 2637, TKK Electronics, 990.00, ; 2638, STC, 129.00, Copier maintenance; 2639, STC, 129.00, Copier maintenance; 2640, Touchtone Communications, 35.47, Long distance; 2641, AT&T Mobility, 9.36, Cell bill; 2642, Orange Tech, 5213.89, Computer; 2643, AT&T, 60.00, Internet; 2644, Cintas Corporation, 166.27, Medical Supplies; 2645, Midwest Printing, 2164.50, Ballots; 2646, Fleetcor Technologies, 1331.44, Blanket For Fuel; 2647, Pemberton Chevrolet, 55.95, Oil Change; 2648, Stamper, Morgan, 185.22,
Travel; 2649, Dewitt, Corbin, 295.56, Travel; 2650, Clearwater Enterprises, 52.28, Natural Gas Service; 2651, Merrifield Office Plus, 176.69, Bookcase; 2652, Galaxie Business, 59.19, Copier contract; 2653, Juniors Locks & Alarms, 95.00, Repairs; 2654, Gregg Storage Warehouse, 378.00, Delivery charge; 2655, Quality Water Service, 26.90, Water; 2656, J & P Supply, 419.58, Blanket For Janitorial; 2657, Ponca City News, 482.75, Blanket for publications; 2658, Quality Water Service, 14.65, Water; 2659, Quality Water Service, 24.60, Blanket for water; 2660, AT&T, 194.07, Blanket For Phone Services; Health: 513, City of Blackwell, 683.73, Billing; Highway: 2184, P & K Equipment, 145.98, Blanket for misc; 2185, AMC Urgent Care Plus, 50.00, Screenings; 2186, Circuit Engineering District #8, 2727.11, Inspections
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Reimburse: 2, Staples, 355.29, Supplies; 3, Computer Mapping Co., 300.00, Software; 4, Polk City Directories, 295.00, Directory; Drug Court: 1, OK Court Services Inc, 7000.00, Coordinator Fees; 2, OK Court Services Inc, 7000.00, Coordinator Fees; 3, Sierra Detention Systems, 11618.40, Software Support; Detention Center: 1, Verizon Wireless, 271.65, Phone; 2, McDonald Computer Services LLC, 2000.00, Tech Service; 3, Farha Wholesale Co., 1284.20, Supplies; 4, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical; 5, Farha Wholesale Co., 1991.20, Toilet Tissue; 6, Simplex Grinnell, 2499.00, Alarm Maintenance; 7, McDonald Computer Services LLC, 159.98, Computer Equipment; 8, Hot Shot Power Washing Inc, 490.00, Service; 9, Merrifield Office Plus, 464.15, Supplies; 10, Brandts, 403.47, Equipment; County Sales Tax Fund: 1, Kay County JFA #124183, 302259.42, Tax Collections; General: 9, Cintas Corporation, 200.36, Medical Supplies; 10, Cintas Corporation Loc, 191.48, Linen Service; 11, Oklahoma State University, 9702.00, Contractual Services; 12, AT&T, 55.00, Internet; 13, AT&T, 516.13, Monthly phone bill; 14, AT&T, 292.80, Monthly phone bill; 15, OK Court Services Inc, 2750.00,
CSSP; 16, ThyssenKrupp Elevator, 1593.74, Elevator Maintenance; 17, Spok Inc, 177.81, Pager Service; 18, Jackson Boiler & Tank Co., 2286.60, Boiler Maintenance; 19, Kellpro Computer, 14539.20, Software Licenses; 20, Kellpro Computer, 390.00, Software Licenses; 21, Verdin Company, 580.00, Maintenance Agree.; 22, TM Consulting, 273.00, Software Licenses; 23, Newkirk Mini-Storage, 240.00, Rent; 24, Newkirk Herald Journal, 25.00, Subscription; 25, Ponca City News, 84.00, Subscription; 26, Postmaster, 138.00, Rental; 27, STC, 92.00, Copier contract; 28, NODA, 3500.00, Dues; 29, Blair, Cody D, 45.36, Mileage; 30, County Officers & Deputies, 1027.00, Dues; 31, Fusion, 262.24, Phone; 32, ACCO, 4250.00, Dues; 33, One Net, 6885.00, Internet; 34, County Treasurers Assoc Of Okla, 175.00, Dues; 35, OEMA, 35.00, Dues; 36, Newkirk Mini-Storage, 600.00, Rent; 37, Postmaster, 158.00,
Rent; 38, Newkirk Herald Journal, 25.00, Subscription; 39, Ponca City News, 84.00, Subscription; 40, Standley Systems, 526.00, Maintenance Agree.; 41, Brandts, 66.03, Supplies; 42, Youth Services Of Osage County Inc, 2053.80, Juvenile Detention; Highway: 10, Deere Credit Inc, 7461.15, Lease Purchase Payment; 11, Deere Credit Inc, 1502.61, Lease Purchase Payment; 12, KanOkla Networks, 35.00, Internet; 13, Kellpro Computer, 1872.80, Software Licenses; 14, Mike Redding, 492.00, Shale; 15, RCB Bank, 1814.15, Lease Purchase Payment; 16, SNB NA, 1704.06, Lease Purchase Payment; 17, Dish, 20.60, Satellite service; 18, Kay Electric Cooperative, 290.00, Electric Service; 19, Direct Discount Tire, 402.74, Tires; 20, ACG Materials, 3200.64, Rock; 21, McDonald Computer Services LLC, 169.97, Computer Services; 22, Lowes Companies Inc., 41.57, Lumber; 23, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 24, Welch State Bank, 1648.91, Lease Purchase Payment; 25, RCB Bank, 3096.08, Lease Purchase Payment; 26, Helena Chemical Co, 68.75, Weed killer; 27, Merrifield Office Plus, 36.30, Paper; 28, Cintas Corporation, 47.85, Medical Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:52 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 25th day of July, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS