The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, July 5, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 1, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDC); Dennis Bonewell, Emergency Management Director; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Shanks approving the regular meeting minutes of June 27, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 287 as the current head count, 72 arrested and released over the weekend and 143 for the week, arrested and released from July 1, 2016-72, daily average of 278, minimum amount of inmates-274, maximum amount of inmates-281, high for 24 hour period for July 5, 2016-294, nine (9) inmates sentenced to county time, 48 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones noted the DOC backlog is 131.  The report showed seven (7) weekenders and sanctions, 47 paid contracts with BIA (33) and Bridgeway (14) currently are holding two (2) inmates on writs (prison to court). 

 

Motion was made by Shanks and seconded by Skidmore approving Contract by and between the BOCC and Texas County for Services at Texas County Juvenile Detention Center, $35.65 per child per day.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Detention Services Agreement by and between the BOCC for Tulsa County and the Kay County BOCC, daily rate of $68.25.  BOCC discussed the high cost on the daily rate, but Sheriff told the contract needed to be approved in case other juvenile facilities were full.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving County Sales Tax fund and adding a new fund (Detention Center Fund).  Treasurer Kennedy noted this is a paperwork change where the county sales tax money will go into the County Sales Tax Fund then to JFA and all monies brought in from the jail will go into the Detention Center Fund.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Appointment of Deputy, appointing Amber Boyer as 2nd Deputy in the Kay County Assessor’s office.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving reimbursement claim for Kay County Election Board Secretary Salary for June 2016.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore reported crews continue to dig and screen shale and haul rock to the roads. The graders have been laying shale and grading roads.    Crews continue to work on roads for FEMA projects.

Crews have been mowing, repairing signs and cleaning intersections.  Crews have been cutting trees and brush from the roadways, patching holes on 44th Street north of Doolin with rock and picking up furniture that has been dumped in the roadways.  Skidmore said crews repaired a bridge on Coleman Road and he sent a group of employees to an Aggregate Class in Stillwater.  He noted the environmental crew was not here this past week.

 

Commissioner Shanks noted his crews have started working on Pine Street and stated the street could possibly be closed up to four weeks.

 

Commissioner Johnson stated crews are blading, hauling material district wide as well as boom mowing.  He noted crews are watering Adobe Road truck route, repairing pipe on Oakland, picking up tree limbs from recent storms and installing pipe on Brake Rd.  Johnson stated crews attended a safety meeting on heat stress.  He noted Bridge#233 on “T” Street and Brake Rd. project were both nearing completion. 

 

Motion was made by Shanks and seconded by Skidmore approving Bridge Application Form Emergency and Transportation Revolving Fund Program, Bridge NBI#02366 and Contract Agreement Emergency and Transportation Revolving, ETR Fund (approved 6-24-16), Project Number ETRCB8-36-2 (30) 16, requested amount-$100,000.00, reimbursement from the BIA, Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Agreement No. 361040 Lease with Purchase Option for Road Machinery or Equipment, 2016 John Deere Compact Track Loader, Dist#1.

Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

No action was taken on 44th Street plans for approval and to go out for bid, Dist#3. 

 

Motion was made by Shanks and seconded by Johnson approving and authorizing the Requisitioning Officer (RO), Receiving Agent (RA) and Inventory Clerk (IC) for FY 2016-2017 on the following accounts:  District Attorney-G0100-RO-Brian T. Hermanson, David Wilkie, Loree Luis, RA-Julie Vapp, Gail Brookshire, IC-Danielle Tavanello, Carla Duroy; Highway Dist#3-H3103-RO-Paul Skidmore, Pete Lively, RA-Teena Tucker, John Wilson, IC-Teena Tucker; Court Clerk-G1400 & Court Clerk Unappropriated-G1500-RO-Marilee Thornton, Natalie Williams, Kim Carlson, FA-Angela Bedore, Julie Huster, Kammie Dowler, IC-Christine Collins, Latayne Smith; District Court-G1900-RO-Judge Phil Ross, Marilee Thornton, Natalie Williams, RA-Angela Bedore, Julie Huster, Kammi Dowler, IC-Latayne Smith, Christina Collins.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for May 2016:  Election Board.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions for Declaration of Surplus:  Res#15, 16-181, Court Clerk, Laser Jet Printer, returning to AOC.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to deposit funds:  Res#15, 16-182, Highway Dist#1-$234.00, sale of culvert pipe.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Skidmore approving Payroll Verifications for on June 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Preservation Fee: 8, Ham Bookbinding Co., 10000.00, Book binding; Serv.Fee: 420, Lowes Companies Inc., 1728.47, Supplies; Training: 14, Lowes Companies Inc., 4274.86, Supplies;         Drug Court: 100, Ball Trophy & Engraving Co., 75.00, Plaques; 101, Gold-N-Treasures, 88.02, Key Fobs; 102, Ralphs Packing Co, 240.69,

Food; 103, Redwood Toxicology Laboratory, 728.50, Testing; 104, Redwood Reditest Screening Devices, 1048.50, Supplies; 105, Farha Wholesale Co., 52.76, Supplies; County Bridge & Road Improvement: 6, Railroad Yard, 46089.14, Bridge Materials; 7, River Ridge Construction Llc, 44791.00, Bridge Project; Unclaimed Property: 1, Newkirk Farmers Ranchers Livestock Auction, 168.40, Livestock care; County Sales Tax Fund: 1509, Staples, 741.70, Blanket For Supplies; 1510, Card Service Center, 245.95, Blanket For Supplies; 1511, Fuelman

Of Oklahoma, 188.98, Blanket For Fuel; 1512, OK Natural Gas, 20.45, Blanket for gas bill; 1513, AT&T, 894.65, Blanket For Phone Services; 1514, AT&T, 1281.60, Blanket for internet; 1515, Card Service Center, 39.80, Blanket For Supplies; 1516, Cards Service Center, 2000.00, Expenses; 1517, Locke Supply, 120.13, Filters; General: 2575, Lowes Companies Inc., 1085.14, Blanket For Supplies; 2576, OSU-CTP, 75.00, Registration; 2577, OSU-CTP, 75.00, Registration; 2578, Mail Finance, 1125.00, Postage; 2579, Touchtone Communications, 32.25, Long distance; 2580, Spok Inc, 177.81, Pager Service; 2581, Spok Inc, 177.81, Pager Service; 2582, Merrifield Office Supply, 3978.44, Desks; 2583, Wards Air Conditioning, 2080.38, Repairs; 2584, Total Radio, 17975.00, Radio Equipment; 2585, Southwest Business Products, 27.00, Stamp; 2586, Consulting & Field Services LLC, 75.00, Repairs; 2587, Keen, Susan B., 218.72, Travel; 2588, Craig Co. Detention Center, 1038.22, Juvenile Detention; 2589, Sac & Fox Juvenile Detention, 654.41, Juvenile Detention; 2590, Youth Services of Bryan Co., 557.65, Juvenile Detention; 2591,

Special Ops Uniforms Inc, 269.95, Gear; 2592, Southwest Business Products, 235.72, Supplies; 2593, Kellum, Carol D., 38.88, Travel; 2594, Howard, Cheryl A., 74.52, Travel; Health: 482, J & P Supply, 133.39, Supplies; 483, J & P Supply, 20.49, Paper towels; 484, J & P Supply, 100.28, Supplies; 485, J & P Supply, 136.32, Supplies; 486, Shred-It USA, 79.20, Shredding; 487, Centerpoint Energy Arkla, 33.87, Utility Bill; 488, J & P Supply, 44.22, Supplies;

489, STC, 126.16, Maintenance Agree.; 490, J & P Supply, 23.67, Supplies; 491, J & P Supply, 44.22, Supplies; 492, Merrifield Office Plus, 23.00, Labels; 493, Southwest Business Products, 192.00, Ink; Highway: 2119, Lampton Welding, 129.70, Blanket for parts; 2120, Triple C LLC, 471.00, Sand; 2121, Hats Auto Supply, 26.47, Parts; 2122, Encounter Wireless Service, 68.00, Internet; 2123, NAPA, 338.44, Blanket for parts; 2124, Pioneer Hydraulics, 165.41, Blanket for parts; 2125, Sober Brothers, 5382.50, Rock; 2126, G & B Auto, 499.50, Blanket for repairs; 2127, P & K Equipment, 629.21, Parts; 2128, OK Natural Gas, 40.90, Billing; 2129, Centerpoint Energy Arkla, 59.78, Billing; 2130, Owen Auto Supply, 989.40, Parts & supplies; 2131,Action Truck Parts, 315.75, Parts & supplies; 2132, Filter Care Of Missouri, 69.20, Filter Service; 2133, Diemer Construction Co., 6600.00, Sand; 2134, Brandts, 133.46, Blanket For Supplies; 2135, Action Truck Parts, 472.47, Blanket for parts; 2136, Hats Auto Supply, 153.48, Blanket for parts; 2137, T & C Asphalt Materials LLC, 800.00, Asphalt; 2138, Cintas Corporation Loc, 730.52, Blanket for uniform service; 2139, Cintas Corporation Loc, 882.89, Blanket for uniform service; 2140, Owen Auto Supply, 898.18, Blanket for parts; 2141, Dish, 17.00, Satellite service; 2142, AT&T, 504.20, Billing; 2143, OK Natural Gas, 99.92, Billing; 2144, Encounter Wireless Service, 36.00, Internet; 2145, Pioneer Hydraulics, 121.82, Blanket for parts; 2146, American Telephone Inc., 74.00, Service; 2147, Evans & Associates, 2079.92, Asphalt; 2148, ACG Materials, 3192.32, Rock; 2149, Warren Power And Machinery, 1140.50, Blades; 2150, P & K Equipment, 285.31, Parts; 2151, Galaxie Business, 62.00, Copier contract; 2152, Snap-On Industrial, 3916.33, Diagnostic Supplies; 2153, ACG Materials, 6358.72, Rock; 2154, Cross Oil, 8234.96, Fuel; 2155, Unifirst Holdings Inc, 165.42, Uniform Cleaning; 2156, G & B Auto, 378.00, Supplies; 2157, Pemberton Chevrolet, 321.34, Parts; 2158, Southwest Business Products, 29.76, Supplies; 2159, Lawson Products, 354.81, Connectors; 2160, Warren Power And Machinery, 948.98, Filters; 2161, Farmers Grain Company, 10705.28, Fuel; 2162, Circuit Engineering District #8, 94.00, Signs; 2163, OMES/DCAM, 180.00, Cabinets; 2164, OMES/DCAM, 60.00, Equipment; 2165, Circuit Engineering District #8, 284.21, Inspections

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Highway: 1, Security National Bank, 1920.41, Lease Purchase Payment; 2, Deere Credit Inc, 2471.94, Lease Purchase Payment; 3, Kellpro Computer, 1823.80, Software Licenses; 4, Ponca City News, 84.00, Subscription; 5, ACCO, 95.00, Registration

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:16 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

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Approved this 11th day of July, 2016.

 

 

 

 

                                                              _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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