The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 13, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 10, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director(KCDCD); Dennis Bonewell, Emergency Management Director; Aaron Young and Matthew Dorsen, Amshore/Duke Energy; Dan Bachelor, Center for Economic Development Law Firm; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Shanks approving the regular meeting minutes of June 6, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Report by Stephanie Cervantes, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Cervantes introduced Kelsey Worn as an addition to OCS and noted she would be helping with these programs.  Ms. Cervantes presented a report noting the total monthly hours completed for May 2016 as 395, total number of regular clients submitting community service hours as 79 and the monetary value of service performed 395 x $7.25 = $2,863.75.  Completed Events:  Salvation Army Project, Lake Ponca Project and Dro’s Cause Animal Rescue.  Upcoming Events:  Humane Society Project and 101 Rodeo Parade Clean-up.  Included in the packet were pictures of Salvation Army clean-up, Dro’s Cause Animal Rescue, Newkirk City Wide Clean-Up, Lake Ponca Project and a June 2016 Work Day Projects calendar.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 288 as the current head count, 60 arrested and released over the weekend and 121 for the week, arrested and released from June 1, 2016-195, daily average of 268, minimum amount of inmates-254, maximum amount of inmates-288, high for 24 hour period for June 10, 2016-293, nine (9) inmates sentenced to county time, 39 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed seven (7) weekenders and sanctions, 48 paid contracts with BIA and Bridgeway currently are holding one (1) inmate’s on writs (prison to court). 

 

Proposal to hire Center for Economic Development Law Firm to perform an initial evaluation on creating an Economic Development Trust for Kay County/Citizen Rodney Vickery concerning destroying soil and evaluation of properties in Kay County due to wind turbines:  Dan Bachelor, Center for Economic Development Law Firm, said he wanted to summarize why he was here.  He pointed out that “one size does not fit all” in these situations.  Mr. Bachelor said we need to see what the turbines will generate, the value, benefits, who will benefit, and tools to give the public choices.  He noted five schools could possibly see revenue naming Peckham, Kildare, Newkirk, Blackwell and Ponca City.  Mr. Bachelor talked about the process and the fact that he would want to speak with school superintendents, county officials and the public.

 

Citizen Rodney Vickery, owner of VGB, farmer and land owner expressed his concerns.  He discussed several wind turbine problems such as, pollution, global warming and damaged soil.  Mr. Vickery stated he has many environmental concerns and noted he would want to leave the land better than it was found.  He talked about two lawsuits in Iowa because of wind turbines.  Mr. Vickery noted he didn’t think the turbines would devalue larges pieces of property but said it would on smaller acres.  He told the BOCC he could not under any circumstances be for this proposal; he said he is in favor of Economic Development for the county but again stated he thought this was the wrong way to go about it.  He said BOCC needs to consider what happens when the incentives are gone and there are no profits left.  Vickery used government numbers in examples he presented regarding number of acres, plant life of the soil, CO2-the tons of carbon out of the air and what turbines do to the soil for the next 30 years, etc.

 

Jeff Neves, Duke Energy, stated it is a minimal impact on yields to the farmer.

 

Commissioner Johnson asked if the study could include environmental impact as well.  Mr. Bachelor told him this could be included in the study.

 

Commissioner Shanks asked if the county pays the first $40,000.  Mr. Bachelor told him Duke Energy will pay the county and then the county will pay for the study so the county is not out any money.  Shanks said once the study is completed, if not interested, we can stop the process at any time.

 

DA Hermanson said the trust will not be established until the feasibility study is done and the BOCC can stop this request at any time.  He noted he was not making any recommendations for the BOCC he was merely here to offer legal advice.

 

Commissioner Skidmore said wind energy is here and District No. 3 is happy to have them centered in Blackwell and appreciate everything they have done.  He also noted they have done everything they said they would do.  Skidmore said he thought including the environmental impact in the feasibility study was a great idea.

 

Motion was made by Skidmore and seconded by Shanks to pursue the proposal to hire Center for Economic Development Law Firm to perform an initial evaluation on creating an Economic Development Trust for Kay County and for proper paperwork to be submitted to DA Hermanson on agreements and resolutions.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Canadian County Juvenile Detention & Kay County for Services at Canadian County Juvenile Detention Center, $19.31 per day per child.  DA Hermanson noted he approved the language.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks Tabling Office of Juvenile Affairs Detention Transportation Contract by and between the Oklahoma Office of Juvenile Affairs (OJA) and BOCC for further review by the DA Hermanson.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Skidmore Tabling Contract for Labor (FY2016-2017) providing janitorial services and lawn care for the Department of Human Services in Newkirk.  Shanks explained with the current contract the people hired quit and the county went with the second lowest bidder.  Shanks said he spoke with the SA&I and was told the county did not need to get quotes or go out for bid for this type of service.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Johnson approving Agreement by and between the BOCC and the following for remote terminal capabilities with the Assessor’s Office:  John Thorpe; Michele S. Logan.   Both of these standard agreements were reviewed by DA Hermanson and he noted one of the agreements was missing the second page.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving and acknowledging Software Lease & Maintenance Agreement between the Kay County Treasurer and TM Consulting, Inc.  DA Hermanson reviewed and noted that Item 19 on the agreement referred to Garfield County instead of Kay County and he mentioned cost and cost of different types of services.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving to get quotes after July 1, 2016 (new fiscal year) for replacement of roof and gutter on Emergency Management building.  Dennis Bonewell, EMA Director, said the roof has not been touched in over 15 years and noted there is breakages in shingles.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore reported crews continue to dig and screen shale and haul rock to the roads. The graders have been laying shale and grading roads.    Crews continue to work on roads for FEMA projects.

Crews have been mowing, repairing signs and cleaning intersections.  Crews finished cleaning up at low water bridge on Coleman, taking out trees and clearing ditches.  Crews hauled dirt to Bridge #86 on Chrysler and building the approach to the bridge and putting in a culvert on Adobe Rd. for the wind turbine farm.  Skidmore noted the environmental crew was not here this past week.

 

Commissioner Shanks noted crews are blading and working on Bridge 57A build-up so it can be opened.

 

Commissioner Johnson stated crews are blading, hauling material district wide as well as checking and repairing road signs.  He said crews are driving piling and hauling beams to “T” Street Bridge. Crews are replacing a collapsed culvert on North Riverside, patching pot holes on Ferguson and spraying for thistles on “S” Street.  Johnson said he continues to work with ODOT regarding a repair plan and time frame on the Hubbard Overflow Project.

 

Discussion of purchasing an automatic handicap accessible door located in the basement of the courthouse:  Shanks said he doesn’t know how the county has got by this long without an automatic handicap accessible door and discussion was made about the difficulties of this situation.  DA Hermanson told the BOCC to make sure they follow federal regulations if and when this is resolved.

 

Motion was made by Johnson and seconded by Skidmore to go out for bid to purchase an automatic handicap accessible door located in the basement of the courthouse and to use Troy Lewis as the architect to review the situation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.  

 

Motion was made by Skidmore and seconded by Johnson approving Resolution No. 15, 16-178 Contract Agreement Renewal Emergency and Transportation Revolving, ETR Fund, an ETR Extension for Bridge 57A, Dist#2.  Shanks noted the reimbursement will be after July 2016 from the BIA.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks Tabling purchasing Automatic Electronic Defibrillators (AED) for the courthouse and district warehouse.  Dennis Bonewell, EMA, said these automatic defibrillators are on state contracts and thought they were around $1,700 per unit and felt the courthouse should have at least two and one at each of the district warehouses.  Johnson said they could be purchased out of the general government account and asked Bonewell to research and bring back information and cost, etc.

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for May 2016:  Assessor; County Clerk.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to deposit funds:  Res#15, 16-136, Child Abuse Prevention-$317.51, jury service donations; Res#15, 16-137, Highway-D#1-$750.00, Public Service/Pipeline Crossing Line Installation; Res#15, 16-138, Highway-D#2-$453.00, Sale of scrap iron.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving the following Resolutions for Declaration of Surplus:  Res#15, 16-141, Court Clerk, Elite 8300 computer, sending back to AOC; Res#15, 16-142, OSU Extension, Desk, junked; Res#15, 16-143, OSU Extension, Desk, junked; Res#15, 16-144, OSU Extension, Emerson VCR, junked; Res#15, 16-145, OSU Extension, Epson Dot Matrix Printer, junked; Res#15, 16-146, OSU Extension, Executive Chair, junked; Res#15, 16-147, OSU Extension, Executive Chair, junked; Res#15, 16-148, OSU Extension, Filing Cabinet, transferred to DA’s office; Res#15, 16-149-158, OSU Extension, Filing Cabinet, junked; Res#15, 16-159, OSU Extension, George Forman indoor/outdoor grill, junked; Res#15, 16-160 & 161, OSU Extension, Leather Chair, junked; Res#15, 16-162, OSU Extension, Printer with Scanner HP Photosmart, junked; Res#15, 16-163, OSU Extension, Jet Scanner, junked; Res#15, 16-164, OSU Extension, Laser Jet Printer, junked; Res#15, 16-165, OSU Extension, Magnavox TV, junked; Res#15, 16-166, OSU Extension, Six Norstar Telephones, junked; Res#15, 16-167, OSU Extension, Optiplex Computer, junked; Res#15, 16-168-170, OSU Extension, Optiplex Computer, transferred to Kay County Free Fair; Res#15, 16-171, OSU Extension, Sharp Arm550U, traded; Res#15, 16-172 & 173, OSU Extension, Sony Digital Camera, junked; Res#15, 16-174, OSU Extension, Sharp Copier, junked; Res#15, 16-175, OSU Extension, Whirlpool Microwave Oven.   Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to deposit funds:  Res#15, 16-139, Child Abuse Prevention-$198.00, juror donations; Res#15, 16-140, Highway Dist#1-$99.30, sale of 10’ culvert pipe extension; Res#15, 16-176, Court Clerk-$100.00, open dump reward.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Transfer of Appropriations:  Treasurer Travel-$111.01 to Maintenance & Operations (M&O); County Clerk-$308.08 & Data Processing-$2,695.00 Part-Time-$3,003.08 to County Clerk Travel & Data Processing M&O.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Opened Bid#2016-27 Janitorial Service for the Health Departments (Ponca City & Blackwell) as follows:  Only one bid was received and it was from ANCO Services, Inc. $1,610.00-Ponca City building and $475.00-Blackwell building bid priced per month.

 

Motion was made by Johnson and seconded by Skidmore Tabling, for review by Health Department, Bid#2016-27 Janitorial Service for the Health Departments (Ponca City & Blackwell) as follows:  Only one bid was received and it was from ANCO Services, Inc. $1,610.00-Ponca City building and $475.00-Blackwell building bid priced per month.   Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders and Maintenance & Operations claims.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 21, Staples, 419.97, Monitors; PBA: 27, Ultimate Pest Management LLC, 44.00, Pest Control; 28, Heritage Roofing Systems Of Ok Inc., 425.00, Repairs; 29, Heritage Roofing Systems Of Ok Inc., 250.00, Roof Repair; Serv.Fee: 392, McDonald Computer Services LLC, 289.97, Repairs; 393, Card Service Center, 327.57, Blanket for out of county; 394, John Vance Motors, 37616.75, Blanket for tahoe; Drug Court: 98, Call2 Test, 185.00, Testing; 99, Staples, 168.90, Supplies; County Sales Tax Fund: 1395, Brandts, 69.60, Blanket For Supplies; 1396, Turn Key Health Clinics, LLC, 21250.00, Blanket for medical serv; 1397, Sysco Foods of Oklahoma, 20919.98, Blanket for food; 1398, Standley Systems, 239.15, Blanket For Copier Maintenance; 1399, OK Natural Gas, 890.57, Blanket for gas bill; 1400, Lowes Companies Inc., 57.05, Blanket For Supplies; 1401, Kay Electric Cooperative, 29.00, Blanket for electric bill; 1402, Earthgrains Baking Company, 776.58, Blanket For Supplies; 1403, Baumert, Cummings & Hiatt, 1319.44, Blanket For Professional Services; 1404, Card Service Center, 383.28, Blanket For Supplies; 1405, Apple Market, 115.02, Blanket For Supplies; 1406, Cooks Direct, 936.38, Supplies; 1407, SYSCO, 535.25, Supplies; 1408, Card Service Center, 239.90, Blanket For Supplies; 1409, Farha Wholesale Co., 999.90, Blanket For Supplies; 1410, Take Ten Tire, 488.39, Service; General: 2399, OSU-CTP, 150.00, Training; 2400, Ultimate Pest Management LLC, 52.00, Pest Control; 2401, Cintas Corporation Loc, 185.16, Linen Service; 2402, AT&T, 60.00, Internet; 2403, Quality Water Service, 26.90, Blanket for water; 2404, Oklahoma State University, 9021.00, Contractual Services; 2405, Deere & Company, 9092.16, Mower; 2406, Grace, Lindsay, 468.92, Travel; 2407, Southwest Business Products, 39.18, Supplies; 2408, Oklahoma State University, 2882.72, Computer Equipment; 2409, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 2410, AT&T, 55.00, Internet; 2411, Lake Murray State Park, 89.00, Lodging; 2412, Merrifield Office Plus, 104.19, Supplies; 2413, Western Plains Youth & Family, 234.80, Juvenile Detention; 2414, Tulsa Co. Juvenile Bureau, 1320.00, Juvenile Detention; 2415, Youth Services of Bryan Co., 264.15, Juvenile Detention; 2416, ACG Materials, 3838.02, Rock; 2417, Merrifield Office Plus, 24.00, Divider Sheets; 2418, Cline, Holly L, 127.82, Mileage; Health: 463, Shred-It USA, 65.14, Shredding; 464, Shred-It USA, 56.99, Shredding; 465, Freeman, Jessica, 4.32, Travel; 466, Walmart Community BRC, 34.19, Blanket For Supplies; 467, Turf Surfers, 515.00, Lawn Care; 468, McKesson Medical-Surgical, 17.47, Applicators;

469, Lowes Companies Inc., 48.97, Supplies; Highway: 1984, OSU-CTP, 75.00, Training; 1985, G & B Auto, 145.00, Blanket for repairs; 1986, OK Natural Gas, 24.05, Billing; 1987, Action Truck Parts, 164.00, Blanket for parts; 1988, Circuit Engineering District #8, 211.00, Signs; 1989, Brandts, 147.07, Supplies; 1990, Southwest Truck Parts, 267.18, Blanket for parts; 1991, Total Com Inc., 250.00, Radio Service; 1992, Unifirst Holdings Inc, 850.38, Blanket for uniform service; 1993, AMC Urgent Care Plus, 97.00, Drug screening; 1994, Evans & Associates, 1855.44, Asphalt; 1995, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1996, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1997, Farha Wholesale Co., 67.54, Supplies; 1998, Kellpro Computer, 124.00, Battery; 1999, Yellowhouse Machinery Co, 41.25, Parts; 2000, Warren Cat, 36.50, Nuts and bolts; 2001, Cross Oil, 2388.00, Fuel; 2002, Kay Electric Cooperative, 249.00, Billing; 2003, Skidmore, Paul, 29.88, Travel; 2004, Circuit Engineering District #8,

1354.52, Labor; 2005, Cintas Corporation, 38.86, Medical Supplies; 2006, John Deere Financial, 147.10, Mirrors;

Cert.Fee: 11, Hudson, Christie M, 259.08, Travel

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Motion was made by Skidmore and seconded by Shanks to Table six month bids for commonly used items (July 1, 2016 to December 31, 2016) Bid#2016-19 through Bid#2016-26 (Bids opened 6-6-16).  Bid#2016-26 Janitorial Supplies were marked per line item.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:30 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

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Approved this 20th day of June, 2016.

 

 

 

                                                          _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

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