The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 31, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 27, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Bill Grose, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDC); Harold Hughs, KCDC; Dennis Bonewell, Emergency Management Director; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).


Chairman Johnson led the Flag Salute.


Motion was made by Skidmore and seconded by Shanks approving the regular meeting minutes of May 23, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


Chairman Johnson announced Corbin DeWitt as the County Extension Director for Kay County effective June 1, 2016.


Jail Director Report:  Don Jones, KCDCD, presented a report noting 270 as the current head count, 49 arrested and released over the weekend and 118 for the week, arrested and released from May 1, 2016-406, daily average of 243, minimum amount of inmates-211, maximum amount of inmates-279, high for 24 hour period for May 23, 2016-292, seven (7) inmates sentenced to county time, 35 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed eight (8) weekenders and sanctions, 51 paid contracts with BIA and Bridgeway currently are holding three (3) inmates on writs (prison to court). 


Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen said he did not have a report for today. 


Motion was made by Shanks and seconded by Skidmore approving a JAG Grant between Ponca City Police Department and the Kay County Sheriff’s Department.  Bill Grose, Sheriff Department, said his department would receive $3,300 and the money will be used to purchase a recording device for the phone in the dispatcher area.  DA Hermanson stated this is a Federal Grant.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Johnson and seconded by Shanks approving to go out for bid for the Kay County Health Department for Janitorial Services.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Johnson and seconded by Shanks approving the following Agreements for remote terminal capabilities with the Assessor’s office:  James H. Argo; Program Management Group (DA Hermanson reviewed and approved to form).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 


Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore reported crews continue to dig and screen shale and haul rock to the roads. The graders have been laying shale and grading roads.    Crews continue to work on roads for FEMA project.

Crews have been putting out signs, checking roads, cleaning culverts, trimming trees and burning brush.  Crews have been working on 156th and Coleman taking out trees and clearing ditches, hauling dirt to Bridge#86 on Chrysler and building approach to a bridge county built.  Skidmore said they picked up a rebuilt welder in Wichita and radiator in Ponca City.  He noted the environmental crew was around this past week.


Commissioner Shanks noted River Ridge poured deck on Bridge 57A and county started approaches and hope to finish this week, hauling rock and will begin to mow and blade when weather is dry enough.


Commissioner Johnson stated it’s a tough time being a commissioner right now with all the recent rains.  He said crews are blading roads in between the rains, replaced a culvert on River View, attended a safety meeting on overhead line electric safety given by Kay Electric, hauling material and repairing bad spots and washed out areas district wide,, Brake Road project is in progress and stabilization of road bed is started, making bridge repairs and placing rip rap on Coleman and Pecan, NRCS bridge repairs are completed and tearing out Bridge #233 “R” Street.  Johnson said he is implementing a Wildlife Conservation Program meeting with Dr. Dewayne Elmore, OSU, to identify areas to put into program; he also noted he is meeting with ODOT and Corp of Engineers on the repair of the Hubbard overflow structure on June 2nd. 


Motion was made by Shanks and seconded by Skidmore approving the following Transfer of Appropriations:  Sheriff Maintenance & Operation-$8,000.00 to Capital Outlay.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.


No action was taken to enter into an Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.3, to discuss purchase of site for future location of Dist#3 warehouse. 


No action to reenter the regular meeting of the BOCC.


No action was taken to Purchase and Sales Agreement with Halliburton Energy Services, Inc. in the purchase of 319 N. 29th Street, Blackwell, OK for the future location of Dist#3 warehouse. 


DA Hermanson left the meeting. 


Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.



2015-2016 Lien Fee: 19, Quality Water Service, 60.40, Blanket for water; PBA: 26, Venus, Debra, 975.00, Contractual Services; Reimburse: 44, Staples, 79.99, Blanket For Supplies; Serv.Fee: 386, AT&T, 79.39, Blanket For Phone Services; 387, The Tactical Tailor Inc, 764.19, Gear; County Sales Tax Fund: 1377, Staples, 517.02, Blanket For Supplies; 1378, Quality Water Service, 187.65, Water; 1379, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 1380, Sysco Foods of Oklahoma, 925.60, Blanket for chemicals; 1381, Quality Water Service, 357.70, Blanket for water; 1382, Fuelman Of Oklahoma, 105.14, Blanket For Fuel; 1383, AT&T, 930.17, Blanket For Phone Services; General: 2356, Stolhand Heating & Air, 1803.00, Heater; 2357, Fusion, 264.02, Telephone; 2358, Ponca City News, 409.80, Blanket for publications; 2359, Ponca City News, 804.60, Blanket for publications; 2360, Briggs Hardware, 129.54, Blanket For Supplies; 2361, AT&T, 63.53, Phone; 2362, STC, 129.00, Copier maintenance; 2363, AT&T, 8.55, Phone; 2364, OK Natural Gas, 127.62, Gas delivery; 2365, Clearwater Enterprises, 95.54, Natural Gas Service; 2366, P & K Equipment, 460.10, Repairs; 2367, Quality Water Service, 71.65, Blanket for water; 2368, AT&T, 792.51, Blanket For Phone Services; 2369, AT&T Mobility, 539.10, Blanket for internet; 2370, Tri-Tech Forensics Inc, 108.02, Batteries; 2371, Southwest Business Products, 346.35, Supplies; 2372, Kay County Election Board, 156.00, Election expenses; 2373, Merrifield Office Supply, 822.52, Supplies; 2374, SE District County

Officers, 40.00, Registration; 2375, Jack Bowker Ford, 22.54, Chemicals; Health: 441, Ana Beets, 342.36, Travel; 442, Legg, Jennifer, 366.12, Travel; 443, Ok. State Dept. of Health, 29166.67, Payroll; 444, Bank Of The West, 7960.13, Loan Payment; 445, Brownfield, Misttina, 36.72, Travel; 446, June Fetters, 21.60, Travel; 447, Fowler-Goins, Mary, 130.68, Travel; 448, Erika Macy, 118.80, Travel; 449, McKesson Medical-Surgical, 50.35, Band-Aids; 450, STC, 129.59, Monthly Maintenance; 451, AT&T, 448.42, Monthly Phone Service; 452, Southwest Business Products, 121.65, Supplies; Highway: 1923, City of Blackwell, 462.67, Utility Bill; 1924, OK Natural Gas, 43.90, Billing; 1925, Ponca City Utility Authority, 490.41, Utility Bill; 1926, Pioneer Technology Center, 270.00, Training; 1927, Centerpoint Energy Arkla, 84.89, Utility Bill; 1928, AMC Urgent Care Plus, 60.00, Drug Test; 1929, Hats Auto Supply, 440.35, Blanket for parts; 1930, AT&T, 141.79, Billing; 1931, ACG Materials, 1388.48, Rock; 1932, Mike

Redding, 494.00, Shale; 1933, Logan County Asphalt Co., 2958.59, Asphalt; 1934, Sober Brothers, 2653.31, Rock; 1935, Dish Network, 36.99, Satellite service; 1936, Lampton Welding, 299.80, Lease; 1937, McDonald Computer Services LLC, 919.98, Computer; 1938, Galaxie Business, 62.00, Copier contract; 1939, Lampton Welding, 255.20, Supplies; 1940, Cross Oil, 1280.00, Oil; 1941, Cintas Corporation, 43.88, Supplies; 1942, Shanks, Jason R, 105.30, Mileage; 1943, McDonald Computer Services LLC, 329.97, Service call; 1944, Pioneer Technology Center,

35.00, Training; 1945, Barrys Diesel Service, 150.00, Repairs; 1946, Starr Lumber Co., 28.20, Lumber; 1947, Railroad Yard, 446.25, Panels; 1948, John Deere Financial, 815.20, Parts; 1949, P & K Equipment, 340.12, Filters


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 9:40 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.











Approved this 6th day of June, 2016.





                 VANCE JOHNSON, CHAIRMAN



                 PAUL SKIDMORE, MEMBER