The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 16, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 13, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member (9:01 a.m.); Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director; Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Johnson approving the regular meeting minutes of May 9, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Report given by Stephanie Cervantes (corrected from Agenda that read Stacy Averyt), Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Cervantes stated total hours completed by client as 672.50, total number of regular clients that submitted community services as 89 and monetary value of services performed and saving the community as $4,875.63. She mentioned completed events with the Salvation Army, Senior Citizen Hall, Albright United Methodist Church Breakfast and Newkirk Main Street cleanup where the participants cleaned, prepared and did miscellaneous duties. Ms. Cervantes stated the Salvation Army building is going to be sold and the clients are helping with sorting clothes and house ware items to be sold by May 27, 2016; she said items that do not sale will be shipped out to surrounding areas as the local family store will be closed indefinitely. Other upcoming projects mentioned were the AMBUCS, Lake Ponca-Car and Dog Show, Rodeo Parade and Ponca City Post Office.
Jail Director Report: Don Jones, KCDCD, presented a report noting 245 as the current head count, 75 arrested and released over the weekend and 127 for the week, arrested and released from May 1, 2016-226, daily average of 223, minimum amount of inmates-211, maximum amount of inmates-248, high for 24 hour period for May 15, 2016-257, 11 inmates sentenced to county time, 29 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison) with a backlog at DOC of 944, Jones sated this has been going up around one hundred a week for the past month. The report showed eight (8) weekenders and sanctions, 21 paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen did not have a report to present.
Motion was made by Shanks and seconded by Skidmore approving Agreement by and between the BOCC and Arcadis U.S., Inc. for remote terminal capabilities in the Assessor’s office. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Planned Maintenance Agreement on the Verdin Centennial Courthouse Yard Clock. DA Hermanson reminded the BOCC that his approval of the contract only means that it is in proper legal form; he is not telling the Board that it is a good idea or that they must enter into the contract; the decision on whether the contract is a good deal for the county is theirs. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Appointments/reappointments of individuals to serve on the Kay County Floodplain Board: Dennis Bonewell said two of the board members term had expired and one of the board members passed away. He stated Garold DeWitt and Warren France agreed to stay on as members and Brian Otto said he would serve in vacant spot.
Motion was made by Shanks and seconded by Skidmore approving reappointment of Garold DeWitt and Warren France and appoint Brian Otto to serve on the Kay County Floodplain Board. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
300 E. Fountain Rd a piece of property that Aeropres Corporation would like to donate to the county: Clerk Reese said she was contacted by Bob Wilkie with Aeropres Corp wanting to donate this piece of property to the county. Mr. Wilkie told Reese he first made the offer to the City of Ponca City and told they were interested but couldn’t accept because the property was not located in the city limits. Reese said the property taxes are paid up-to-date, there are no liens on the property and there has been an environmental firm on the property and all was fine. Reese had several pictures and information given to her by Mr. Wilkie that she gave to Commissioner Johnson to review since the property was located in his district.
Kay County Treasurer Christy Kennedy said she wanted to make it clear to the BOCC that her office would not want to maintain or have the expense and responsibilities to keep up this piece of property.
Motion was made by Shanks and seconded by Skidmore Tabling 300 E. Fountain Rd a piece of property that Aeropres Corporation would like to donate to the county for further review. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore reported crews continue to dig and screen shale, haul rock to the roads. The graders have been laying shale and grading roads. Crews continue to work on roads for FEMA project.
Crews have been spraying bridges, mowing right-of-ways, removing trees and cleaning around the low water crossing on 156th south of Coleman. Skidmore said he sent eight of his employees to a grader operator school for three days in Choctaw. He mentioned one of their trucks was in the shop for repairs and noted the environmental crew was not around this past week.
Commissioner Shanks noted his crews were working on the NRCS projects, taking out trees and pulling ditches. He said when things dry-up crews will re-do fences. Due to the rain he said his crews were working in the shop and when it dries up they will start blading and mowing.
Commissioner Johnson reported his crews were blading, hauling material and trimming trees district wide. He said crews are also doing some right-of-way weed spraying, replacing and repairing road signs/reflectors, asphalt patching at Washunga Bay Bridge, repairing boom mower hydraulic problems and making repairs on brake and spring replacements on tandem dump truck. Johnson noted the Brake Road Project has been started.
Motion was made by Shanks and seconded by Johnson approving to go out on Six Month Bids for Commonly Used Items, Bid#2016-19-Asphalt; Bid#2016-20-Bridge Materials; Bid#2016-21-Grader Blades; Bid#2016-22-Concrete; Bid#2016-23-Road Rock; Bid#2016-24-Culvert Pipe; Bid#2016-25-Office Supplies; Bid#2016-26-Janitorial Supplies. Commissioner Johnson said he wanted to add crack seal to the Asphalt bid and would get the County Clerk the specifications. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving and awarding the lowest quote received to remove and replace the sunken sidewalk on the southwest corner of the courthouse to Clark Contracting Co., L.L.C.-$1,150.00. It was noted quotes were also received by River Ridge Construction-$1,500.00 and Rick Scott Construction, Inc.-$2,375.00. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for April 2016: Health Department; Assessor. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
DA Hermanson and Commissioner Skidmore stepped out of the meeting at 9:25 a.m. and returned at 9:29 a.m. (the DA left the meeting at this time).
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Reimburse: 43, Pioneer Technology Center, 30.00, Copies; Serv.Fee: 363, Tebow, Alma, 354.00, Juvenile Transports; 364, Kansas Turnpike Authority, 74.35, Turnpike fees; 365, Garcia, John, 189.00, Blanket For Juvenile Transport; 366, Tebow, Daniel L., 900.00, Blanket For Juvenile Transport; 367, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 368, Petsense, 115.98, Blanket For Supplies; 369, Harrell Automotive & Recovery, 950.00, Blanket For Vehicle Maintenance; 370, McDonald Computer Services LLC, 89.97, LABOR AND MATERIALS; Drug Court: 93, Customink Co, 988.20, Shirts; County Sales Tax Fund: 1286, Baumert, Cummings & Hiatt, 1500.00, Professional services; 1287, Finish Line Fuels LLC, 461.69, Blanket For Fuel; 1288, OK Natural Gas, 1099.87, Blanket for gas bill; 1289, Lowes Companies Inc., 729.29, Blanket For Supplies; 1290, Kay Electric Cooperative, 48.00, Blanket for electric bill; 1291, Baumert, Cummings & Hiatt, 608.25, Blanket For Professional Services; 1292, Cards Service Center, 601.09, Blanket for out of county; 1293, Verizon Wireless, 271.55, Blanket for cell bill; 1294, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 1295, Fuelman Of Oklahoma, 129.97, Blanket For Fuel; 1296, Farha Wholesale Co., 1276.36, Blanket For Supplies; 1297, Universal Roofing & Sheet Metal Inc, 2107.73, Repairs; 1298, Merrifield Office Supply, 319.50, Supplies; 1299, Arrow Machinery Company, 1145.06, Repairs; 1300, Hobart Corporation, 137.65, Repairs; 1301, Kay County JFA #124183, 297349.93, Tax Collections;
General: 2196, Texas County Juv. Det. Center, 234.88, Blanket For Juvenile Detentions; 2197, Muskogee County Detention Cntr, 1070.42, Juvenile Detention; 2198, OSU/CLGT, 250.00, Registration; 2199, Hampton Inn & Suites - Tulsa Central, 356.00, Lodging; 2200, Hampton Inn & Suites - Tulsa Central, 267.00, Lodging; 2201, STC, 129.00, Copier maintenance; 2202, Renaissance Tulsa Hotel, 287.99, Lodging; 2203, Renaissance Tulsa Hotel, 266.00, Lodging; 2204, OSU/CLGT, 375.00, Training; 2205, Eastern Okla Youth Services, 488.25, Juvenile Detention; 2206, OSU-CTP, 125.00, Registration; 2207, Standley Systems, 25.00, Maintenance Agree.; 2208, Quality Water Service, 42.70, Water; 2209, Crowne Plaza OKC, 178.00, Lodging; 2210, Okla. Juvenile Justice SVCS, 2093.40, Juvenile Detention; 2211, Youth Services of Bryan Co., 1541.85, Juvenile Detention; 2212, Craig Co. Detention Center, 953.12, Juvenile Detention; 2213, Welch State Bank, 2676.40, Lease payment; 2214, Sac & Fox Juvenile Detention, 295.54, Juvenile Detention; 2215, AT&T, 60.00, Internet; 2216, Valero Short Stops, 58.57, Fuel; 2217, AT&T, 288.18, Phone; 2218, AT&T, 516.13, Phone; 2219, AT&T, 55.00, Internet; 2220, Card Service Center, 47.25, Blanket for out of county; 2221, Take Ten Tire, 2024.78, Blanket For Vehicle Maintenance; 2222, Staples, 485.46, Supplies;
2223, OMES/DCAM, Central Printing, 1275.00, Printing; 2224, Visual Solutions, 75.00, Printing; 2225, Safelite Auto Glass, 74.94, Repairs; 2226, Harrell Automotive & Recovery, 2602.00, Blanket For Vehicle Maintenance; 2227, McDonald Computer Services LLC, 919.96, Blanket for computer maint.; 2228, Harrell Automotive & Recovery, 275.00, Maintenance; 2229, Keen, Susan B., 20.99, Meals; 2230, Ford, Perry W., 20.49, Meals; 2231, Stubbs, Samantha G, 14.10, Meals; Health: 418, Newkirk Family Health Center, 90.00, Blanket for x-rays; 419, Walmart Community BRC, 66.86, Blanket For Supplies; 420, Staples, 266.85, Blanket For Supplies; 421, Lowes Companies Inc., 44.77, Blanket For Supplies; 422, Fire & Life Safety Council, 85.00, Certification; Highway: 1817, Two Rivers Coop, 33.40, Soil Sampler; 1818, OSU-CTP, 125.00, Training; 1819, Comfort Inn, 83.00, Lodging; 1820, AT&T, 196.70, Service; 1821, ACG Materials, 6366.02, Rock; 1822, G & B Auto, 368.00, Blanket for repairs; 1823, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1824, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1825, Sober Brothers, 2681.79, Rock; 1826, Circuit Engineering District #8, 70.50, Signs; 1827, Filter Care Of Missouri, 92.20, Blanket for parts; 1828, John Deere Financial, 1488.88, Blanket for repairs; 1829, ACG Materials, 1880.00, Crusher Run; 1830, Dish, 20.57, Billing; 1831, Kay Electric Cooperative, 251.00, Billing; 1832, P & K Equipment,
1115.31, Blanket for repairs; 1833, American Telephone, 94.00, Repairs; 1834, John Deere Financial, 169.87, Parts; 1835, Lowes Companies Inc., 165.39, Supplies; 1836, Locke Supply, 113.66, Supplies; 1837, Johnson, Vance Howard, 56.11, Mileage; 1838, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 1839, RCB Bank, 3096.08, Lease Purchase Payment; 1840, Welch State Bank, 1648.91, Lease Purchase Payment; 1841, Filter Care Of Missouri, 86.25, Filter Service; Cert.Fee: 6, Johnston, Jamie L., 173.40, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 9:40 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 23rd day of May, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS