The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 9, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 6, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director; Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Skidmore approving the regular meeting minutes of May 2, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 216 as the current head count, 45 arrested and released over the weekend and 102 for the week, arrested and released from May 1, 2016-113, daily average of 220, minimum amount of inmates-216, maximum amount of inmates-224, high for 24 hour period for May 6, 2016-236, nine (9) inmates sentenced to county time, 19 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison) with a backlog at DOC of 843, considerably up from last week. The report showed seven (7) weekenders and sanctions, 13 paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen said he had no reporting’s but would have a report for next week.
Cross-Deputizing with Tribal Officers: Sheriff Van Hoesen said due to the Sheriff race that is in progress there is information going around that he would like to clarify. He said ever since he has been in office he has been asked to cross-deputized; he stated if this happened he would not have any controls over the training, hiring and stated all responsibilities would fall on the county. Van Hoesen said since the tribes are a sovereign nation they cannot be sued so all liabilities would come back to the county. He stated he does not think it is a good idea and never has felt it was a good idea. Van Hoesen started talking about the cities registering sex offenders and DA Hermanson told him he was getting off the agenda item.
Contract with TASC: DA Hermanson noted he had reviewed the contract and told this company helps the Assessor’s office by looking at the oil, gas and pipeline values and if Assessor’s office is challenged the company will assist. Assessor Susan Keen said this service is paid for through her Visual Inspection Reimbursement from the schools and stated it will also include the Wind Turbine Farms valuations. It was noted this fee is paid $8,750 quarterly.
Motion was made by Skidmore and seconded by Shanks approving Contract for Services by and between Kay County Assessor’s Office by and through its BOCC and Total Assessment Solutions Corp. (TASC). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Gas Sales Agreement: DA Hermanson noted this amendment to this contract is in reference to the provider of natural gas for the courthouse and stated the contract is in proper form.
Motion was made by Johnson and seconded by Shanks approving Amendment to Gas Sales Agreement (Contract #8184) by and between Clearwater Enterprises, LLC and Kay County and Exhibit A-9 Transaction Confirmation. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving to reappoint Jason Shank’s as Kay County Representative to serve on the NODA Board of Trustees (current term expires June 30, 2016).
Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore reported crews continue to dig and screen shale, haul sand to the roads, replace and repair roads signs, put out delineators, mow roadways and spray thistles. The graders have been laying sand, shale and grading roads. Crews continue to haul and lay shale and rock on roads for FEMA project. Crews completed NRCS project. He mentioned crews are removing trees, clearing around culvers and low water crossing on 156th south of Coleman. Skidmore said the environmental crew was not here this past week and noted one truck is in the shop for repairs.
Commissioner Shanks said the bladders are out, crews are working on roads so they can get in the sand pit, dipping sand, working on NRCS project, mowing to Furguson and stated River Ridge Construction is gaining on bridge.
Commissioner Johnson reported his crews were spraying for weeds around bridges, mowing and stated all the graders are out and running.
Motion was made by Skidmore and seconded by Johnson approving Contract Extension Notice of Grant and Agreement Award by and between the U.S. Department of Agriculture Natural Resources Conservation Service (NRCS) and the BOCC, Emergency Watershed Protection, Dist#1, 2 and 3 (corrected from Agenda that read Dist#2). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving “Notice to Proceed” on Bridge Project CN233 36N3270E0150002 a Construction Contract by and between Kay County and River Ridge Construction, LLC, Dist#1 (Contract was approved as to form by DA Hermanson). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving “Notice to Proceed” on Brake Road Surfacing Projact EW12 from US77 to L.A. Cann Road NW33 to NS35 and a Construction Contract by and between Kay County and River Ridge Construction, LLC, Dist#1 (Contract was approved as to form by DA Hermanson). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Six month bids for commonly used items, Bid#2016-19 through Bid#2016-26: County Clerk Reese said she put this on the Agenda for the BOCC to make any additions or changes before sending out. Commissioner Johnson said he wanted more clarification made on Bid#2016-21 Grader Blades; Commissioner Shanks said he had no changes and Commissioner Skidmore said he wanted some changes made and would get back with her today or tomorrow. Johnson asked about the vendors that received copies of the bids. Reese said if the BOCC wanted any vendors added to the list just let her know and also told them bids are published in the paper, sent to Pioneer Technology Center for bidding assistance and emailed to Project Bid News. She said anyone contacting her office and requesting a bid packet is given one.
Motion was made by Shanks and seconded by Johnson approving Public Service/Pipeline Crossing Line Installation for the following: Aexco Petroleum, Road Boring-NE4 S21 T25N R1E ending SE4 S16 T25N R1E, Dist#1. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for April 2016: Treasurer; County Clerk. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Res#15, 16-133, Highway Dist#1-$500.00, Public Service/Pipeline Crossing Line Installation; Res#15, 16-134, Highway Dist#3-$333.00, sale of scrap metals. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-#576,062.01, D#1-$103,576.43; D#2-$105,460.19; D#3-$367,025.39; Highway Dist#2 BIA Bridge 18-$0.01; Highway Dist#3 BIA 44th Reconstruction-$0.59; Highway CBRIF-$16,839.40; County Clerk Lien Fees-$733.50; Preservation Fee-$5,090.00; Mortgage Certification Fee-$555.00; Sheriff Service Fee-$20,989.95; V.I. Reimbursement-$1,259.60; County Sales Tax-$349,166.93; Use Tax-$50,443.89; Drug Court-$7,117.50; Child Abuse Prevention-$126.84; County Cash Improvement-$0.10; Open Dump Reward-$97.50; Public Building Authority (PBA)-$1,408.84; PBA Pioneer Technology Center-$1.22; PBA Tonkawa Schools-$1.02; PBA Ponca City Schools-$1.50. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Preservation Fee: 7, Southwest Business Products, 714.25, Binders; Serv.Fee: 357, Transunion Risk, 70.00, Software Support; 358, Quality Water Service, 93.75, Water; 359, H & H Tower Services, 6750.00, Service; 360, Transunion Risk, 73.00, Blanket for Software Services; 361, Galls, 26.42, Equipment; 362, Youth Services of Bryan Co., 557.65, Juvenile Detention; Drug Court: 83, Redwood Toxicology Laboratory, 1210.60, Testing; 84, Redwood Biotech, 174.60, Supplies; 85, Layton, Jennifer, 1000.00, Drug Court Attendance; 86, Staples, 143.33, Supplies; 87, Ramey Price Cutter, 130.09, Refreshments; 88, Gold-N-Treasures, 88.02, Key Fobs; 89, Ball Trophy & Engraving Co., 75.00, Plaques; 90, Staples, 22.56, Supplies; 91, OK Court Services Inc, 7000.00, Coordinator Fees; 92, Ponca City Parks & Recreation, 40.00, Rent; County Sales Tax Fund: 1271, Sysco Foods of Oklahoma, 24698.52, Food; 1272, Fuelman Of Oklahoma, 155.07, Fuel; 1273, McDonald Computer Services LLC, 129.99, CLOCK; 1274, Take Ten Tire, 180.61, Blanket for repairs; 1275, Quality Water Service, 584.05, Blanket for water; 1276, City of Newkirk, 8709.48, Blanket for electric bill; 1277, Quality Water Service, 584.75, Repairs; 1278, Ok Gang Investigators Assoc, 185.00, Registration; 1279, Hubris Communications, 24.95, Blanket for email; 1280, Archer Manufacturing, 390.00, Toiletries; 1281, Tyco Simplex Grinnell, 480.00, Smoke Detectors; 1282, Grainger, 134.56, Tools; 1283, OK State Auditor & Inspector, 17609.50, Audit Expense; 1284, McDonald Computer Services LLC, 99.99, Print Cartridges; 1285, Jack Bowker Ford, 292.95, Repairs; General: 2171, Briggs Hardware, 280.15, Blanket For Supplies; 2172, Keeler Equipment Sales, 5500.00, Accessories; 2173, STC, 92.00, Copier maintenance; 2174, STC, 92.00, Copier maintenance; 2175, Quality Water Service, 82.95, Blanket for water; 2176, Rogers Oil Co., 100.30, Blanket For Fuel; 2177, Dewitt, Corbin, 478.86, Travel; 2178, Grace, Lindsay, 471.57, Travel; 2179, Stamper, Morgan, 925.48, Travel; 2180, Galaxie Business, 68.41, Copier contract; 2181, Quality Water Service, 41.00, Water; 2182, Quality Water Service, 31.10, Water; 2183, Ponca City Center LLC, 1416.00, Lease; 2184, Quality Water Service, 46.85, Blanket for water; 2185, City of Newkirk, 3908.71, Billing; 2186, AT&T, 95.00, Phone; 2187, J & P Supply, 342.48, Blanket For Janitorial; 2188, Fleetcor Technologies, 1341.86, Blanket For Fuel; 2189, Southwest Business Products, 212.61, Supplies; 2190, Southwest Business Products, 1450.50, Ink Cartridges; 2191, Cline, Holly L, 161.62, Travel; 2192, Heritage Roofing Systems Of Ok Inc, 400.00, Repairs; 2193, Oklahoma IAAO Chapter, 400.00, Registration; 2194, Reese, Tammy J., 113.40, Mileage; 2195, Trout Funeral Home, 500.00, Charity burial;
Health: 406, Lektron Industrial Supply Inc, 120.66, Bulbs; 407, Parker Pest Control, 178.00, Pest Control; 408, Allen, Jeanine, 64.80, Travel; 409, Brownfield, Misttina, 61.56, Travel; 410, Erika Macy, 43.20, Travel; 411, Mollet, Michelle, 328.32, Travel; 412, Wehunt, Amy, 43.20, Travel; 413, Turf Surfers, 320.00, Lawn Care; 414, STC, 34.00, Copier contract; 415, Lee Company, 80.00, Service call; 416, Merrifield Office Supply, 399.80, Toner; 417, GlaxoSmithKline Pharmaceutical, 1252.20, Vaccines; Highway: 1782, P & K Equipment, 143.46, Blanket for parts; 1783, O Reilly Auto Parts, 77.31, Blanket for parts; 1784, Rural Water District #3, 42.32, Billing; 1785, OK Natural Gas, 25.31, Billing; 1786, G & B Auto, 148.00, Repairs; 1787, Brandts, 143.68, Supplies; 1788, Total Com Inc., 250.00, Dispatch service; 1789, Unifirst Holdings Inc, 780.18, Blanket for uniform service; 1790, Mike Redding, 480.00, Shale; 1791, Owen Auto Supply, 777.00, Supplies; 1792, Pioneer Technology Center, 35.00, Training; 1793, Deere Credit Inc, 1381.86, Lease Purchase Payment; 1794, RCB Bank, 1814.15, Lease Purchase Payment; 1795, SNB NA, 1704.06, Lease Purchase Payment; 1796, KanOkla Networks, 35.00, Internet; 1797, G & B Auto, 446.00, Repairs; 1798, P & K Equipment, 528.64, Blades; 1799, Farmers Grain Company, 9008.12, Fuel; 1800, John Deere Financial, 243.15, Parts; 1801, Cross Oil, 10156.16, Fuel; 1802, Action Truck Parts, 698.68, Blanket for parts; 1803, Certified Laboratories, 193.75, Soap; 1804, ACG Materials, 1496.96, Rock; 1805, Cross Oil, 8544.96, Diesel Fuel; 1806, Rural Water District #3, 192.86, Repairs; 1807, ACG Materials, 924.16, Rock; 1808, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1809, Action Truck Parts, 693.01, Blanket for parts; 1810, Helena Chemical Co, 68.75, Chemicals; 1811, Safety- Kleen Systems Inc, 135.64, Solvent; 1812, Cintas Corporation, 185.25, Safety supplies; 1813, Security National Bank, 1920.41, Lease Purchase Payment; 1814, P & K Equipment, 105.21, Parts; 1815, Direct Discount Tire, 420.40, Tires
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:12 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 16th day of May, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS