The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 2, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 29, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones, Kay County Detention Center Director; Dennis Bonewell, Emergency Management Director; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Skidmore approving the regular meeting minutes of April 25, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 215 as the current head count (50 females), 49 arrested and released over the weekend and 116 for the week, arrested and released from May 1, 2016-19 (total for April was 421), daily average of 219, minimum amount of inmates-215, maximum amount of inmates-223, high for 24 hour period for May 1, 2016-233, six (6) inmates sentenced to county time, 20 (amended from report) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison) with a backlog at DOC of 764. The report showed nine (9) weekenders and sanctions, nine (9) paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).
Jones also presented an Inmate Population Analysis showing comparison on FY 2015 and FY 2016 circling increases on the report (filed in the county clerk’s office) and he mentioned the average inmate bond amount in 2015 was $64,757.79; 2016-$114,166.48. DA Hermanson questioned the amounts and Jones said the numbers are correct and explained.
No one was in attendance to discuss Writs and transports with Kay County Sheriff Department.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads and replacing and repairing roads signs, putting out delineators, mowing roadways and spraying thistles. The graders have been laying sand, shale and grading roads. Crews are hauling and laying shale and rock for FEMA project. Crews are working on a NRCS project on “O” Street between Ferguson and Chrysler rip-rapping. He noted Trustees are helping by cutting trees from the roadways. Skidmore mentioned the environmental crew was here this past week.
Commissioner Shanks said River Ridge Construction started his bridge project and should finish in approximately one month. He noted he has a NRCS project in progress and said crews were blading, mowing and working in the shop repairing a semi-truck.
Commissioner Johnson reported his crews were cutting and chipping trees in right-of-ways, attending CPR training, pulling sand out of river, hauling sand and gravel to bad places on roads district wide, spring cleaning, grading roads, spraying, mowing and placing asphalt millings on Brake Road and Enterprise Intersection.
No action was taken on Amended Notice related to construction of Wind Energy Facility, Frontier Windpower II, LLC.
No action was taken on Addendum No. 1 Electrical Pole Relocation Project, Town of Braman, Dist#3.
Motion was made by Skidmore and seconded by Shanks approving Application for County Burial Assistance for Jackie W. Cunningham. Johnson said Trout Funeral Home contacted him and he was told there were no assets. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
The BOCC told Clerk Reese to pay $500 towards the burial assistance.
Claim for Reimbursement for Loss of revenue to Kay County and the School Districts therein due to the Additional Homestead Exemption allowed for the year 2015 in the amount of $26,403.00, claim is made in accordance with the provisions of 62 O.S. Section 193: DA Hermanson stated the state never pays this reimbursement and noted the statutes say “may” and not “shall”; he mentioned the deadline to turn this in was actually April 30, 2016 and recommended the Assessor get it sent in today.
Motion was made by Skidmore and seconded by Johnson to send the Claim for Reimbursement for Loss of revenue to Kay County and the School Districts therein due to the Additional Homestead Exemption allowed for the year 2015 in the amount of $26,403.00, claim is made in accordance with the provisions of 62 O.S. Section 193. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving Resolution#15, 16-132 approving new director to River Road County Fire Department. Commissioner Shanks noted Kirk Peace resigned and Tony Smith will replace him and Shanks wanted a Resolution in place noting the change. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Reimbursement for Election Board Secretary Salary for April 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Public Service/Pipeline Crossing Line Installation for the following: Phillips 66 Company NE4/SE4 S32 T26N R2E ending NW4/SW4 S33 T26N R2E, Parallel to Waverly Street, Dist#1 & Dist#2; Blackwell Rural Water Corp., NW4/NW4 S12 T28N R1W ending SW4/SW4 S1 T28N R1W, crossing Bender Road (E0060) approximately 8/10 mile west of P Street (N3230). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#15, 16-130, Dist#1-$250.00 & Dist#2-$250.00, Phillips 66 Company, Public Service/Pipeline Crossing Line Installation; Res#15, 16-131, Dist#3-$495.40, sale of scrap metals to Ponca Iron & Metal, Inc. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Transfer of Appropriations: Sheriff General Personal Services-$6,226.92 and Sheriff General Travel-$6,825.11 all to Maintenance & Operations. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Skidmore approving Payroll Verifications for April 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 PBA: 25, Venus, Debra, 975.00, Contractual Services; Serv.Fee: 347, Galaxie Business, 48.56, Copier maintenance; 348, Leach Paper Co., 274.86, Supplies; 349, Denton, Carlee, 63.00, Contractual Services; 350, McDonald Computer Services LLC, 729.97, Computer; 351, Burkes Classic Restoration, 1145.00, Repairs; 352, Sirchie, 41.85, Evidence Supplies; 353, Southwest Business Products, 53.01, Supplies; 354, Safelite Fulfillment Inc, 74.94, Repairs; 355, Burkes Classic Restoration, 6820.00, Blanket for repairs; 356, Secretary of State, 25.00, Notary Renewal; County Sales Tax Fund: 1253, Verizon Wireless, 271.55, Cell bill; 1254, Staples, 223.89, Supplies; 1255, Fuelman Of Oklahoma, 134.35, Fuel; 1256, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 1257, Turn Key Health Clinics, LLC, 21250.00, Blanket for medical; 1258, Sysco Foods of Oklahoma, 17818.05, Blanket for food; 1259, OK Natural Gas, 48.30, Blanket for gas bill; 1260, Hubris Communications, 24.95, Blanket for email; 1261, Earthgrains Baking Company, 918.72, Blanket for food; 1262, Briggs Hardware, 107.94, Blanket For Supplies; 1263, Bernard Food Industries, 1369.78, Blanket for food; 1264, Cards Service Center, 744.47, Blanket for out of county; 1265, AT&T, 1255.00, Blanket for internet; 1266, AT&T, 820.28, Blanket For Phone Services; 1267, Apple Market, 137.90, Blanket for food; 1268, Wells Plumbing, 295.46, Repairs; 1269, Hobart Corporation, 977.48,
Repairs; 1270, Hagar Restaurant Service Inc., 349.60, Supplies; General: 2156, Sac & Fox Juvenile Detention, 635.30, Blanket For Juvenile Detentions; 2157, Bob Hurley Ford, 28197.00, Vehicle; 2158, Mac Systems, 17696.00, Security system; 2159, Clearwater Enterprises, 234.14, Natural Gas Service; 2160, AT&T, 1661.00, Billing; 2161, OK
Natural Gas, 172.30, Blanket for gas; 2162, AT&T Mobility, 529.30, Mobile Internet; 2163, AT&T, 79.38, Phone; 2164, AT&T, 720.86, Phone; 2165, 911 Custom, 1085.00, Light bar; 2166, Fleetcor Technologies, 1119.34, Blanket For Fuel; 2167, Fisher Tinting, 180.00, Window tinting; 2168, Reese, Tammy J., 129.50, Travel; 2169, Secretary of State, 10.00, Notary Bonds; 2170, Oklahoma Tax Commission, 37.50, Tag & Title; Health: 398, Centerpoint Energy Arkla, 51.65, Billing; 399, Michelle Ailey, 58.32, Travel; 400, Cusack, Michele, 21.60, Travel; 401, June Fetters, 68.04, Travel; 402, Freeman, Jessica, 6.48, Travel; 403, Harley, Wanda, 20.52, Travel; 404, STC, 142.93, Maintenance Agree.; 405, AT&T, 436.22, Phone; Highway: 1756, Total Radio, 1530.00, Radio; 1757, OK Natural Gas, 61.09, Billing; 1758, Ponca City Utility Authority, 528.32, Billing; 1759, Centerpoint Energy Arkla, 227.32, Gas bill; 1760, Ultimate Pest Management LLC, 58.00, Spraying; 1761, Dub Ross Co. Inc., 5265.00, Pipe; 1762, Cintas Corporation Loc, 875.46, Blanket for linen; 1763, Sunbelt Equipment & Supply, 74989.98, Materials; 1764, AT&T, 141.76, Billing; 1765, OK Natural Gas, 183.27, Billing; 1766, Encounter Wireless Service, 36.00, Billing; 1767, Ultimate Pest Management LLC, 135.00, Termite Treatment; 1768, Dish, 17.00, Satellite service; 1769, Briggs Hardware, 186.15, Blanket For Supplies; 1770, Owen Auto Supply, 986.70, Blanket for parts; 1771, Galaxie
Business, 62.00, Copier; 1772, Railroad Yard, 3294.00, Pipe; 1773, Atwoods, 225.98, Pump; 1774, Two Rivers Consumers Coop Assn, 277.50, Weed killer; 1775, ACG Materials, 12776.13, Rock; 1776, Skidmore, Paul, 1.00, Tolls; 1777, Shanks, Jason R, 116.64, Mileage; 1778, ACG Materials, 1475.52, Rock; 1779, P & K Equipment, 10.93, Parts; 1780, Blackwell True Value Hardware, 14.21, Supplies; 1781, ACG Materials, 3183.36, Rock
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
Commissioner Shanks stepped out of the meeting at 9:32 a.m. for a brief minute.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 9:47 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 9th day of May, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS