The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 25, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 22, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Dennis Bonewell, Emergency Management Director; David Hollingsworth, River Ridge Construction; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).


Commissioner Shanks stepped out of the meeting.


Chairman Johnson led the Flag Salute.


Commissioner Shanks returned to the meeting.


Motion was made by Skidmore and seconded by Johnson approving the regular meeting minutes of April 18, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


Jail Director Report:  Don Jones, KCDCD, presented a report noting 229 as the current head count, 51 arrested and released over the weekend and 119 for the week, arrested and released from April 1, 2016-344, daily average of 228, minimum amount of inmates-214, maximum amount of inmates-254, high for 24 hour period for April 2, 2016-259, seven (7) inmates sentenced to county time, 16 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed 10 weekenders and sanctions, six (6) paid contracts with BIA and Bridgeway currently are holding six (6) inmates on writs (prison to court). 


Jones also presented an Inmate Population Analysis showing comparison on FY 2015 and FY 2016 circling increases on the report (filed in the county clerk’s office) and he mentioned the average inmate bond amount in 2015 was $64,757.79; 2016-$114,166.48.  DA Hermanson questioned the amounts and Jones said the numbers are correct and explained.


Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen presented a report showing Writs and Housing with costs based on .54 per mile, $15 per hour, $27 per day housing.  He said the 7 out of 10 that have been previously mentioned are still in the KCDC.  Sheriff noted on the report the housing costs, head count average and total for years 2014, 2015 and 2016.  He stated this matter can be controlled.


Johnson said he wanted to discuss campaign signs being placed on county right-of-ways.  He stated all candidates signs that are in the right-of-way when crews are mowing will be picked up and held at his county barn.  Johnson said all candidates will be treated equally on this matter.


Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads and replacing and repairing roads signs and putting out delineators. The graders have been laying sand, shale and grading roads.  He noted crews took out speed bumps at Ft. Oakland.  Crews are hauling and laying shale and rock for FEMA project. Crews are working on a NRCS project south of Ferguson on “O” Street rip-rapping.  He noted Trustees are helping by cutting trees from the roadways. Skidmore mentioned the environmental crew was here this past week.


Commissioner Shanks said his crews were hauling rock, tearing out Bridge 57A so River Ridge can begin and blading.


Commissioner Johnson reported his crews finished repairs on the boom of the track hoe, performing bridge repairs, cleaning channels and replacing rip rap on three bridges, cleaning bar ditches and cleaning limbs from right-of-ways. 


Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Deposit Funds:  Res#15, 16-128, Highway Dist#3-$263,203.55- (Total); $128,781.55,Voucher#00065642 Invoice#PA-422 PW234,  B234(240)#3124 dated 4/12/16, FEMA DR4222 PW238; $134,422.00 Voucher#00065644 Invoice#PA-4222 PW451 B451(709)#3124 dated 4/12/16 FEMA DR4222 PW451; Res#15, 16-129, Highway Dist#2-$1,850.45, sale of scrap iron.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None. 


Motion was made by Shanks and seconded by Skidmore approving awarding Bid#2016-17-Bridge#233 (Labor only), Dist#1 to River Ridge Construction and Bid#2016-18-Bridge#233 (materials only) to Railroad Yard, Inc.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


After motion was made it was noted both bids were awarded to the lowest bidder and cost of Bid#2016-17-Bridge#233 (Labor only), Dist#1 to River Ridge Construction-$44,791.00 and Bid#2016-18-Bridge#233 (materials only) to Railroad Yard, Inc.-$46,089.14.


Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on April 28, 2016.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.


Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 


Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.



2015-2016 Reimburse: 41, Staples, 64.99, Supplies; 42, Pictometry, 1999.80, Contractual Services; Serv.Fee: 334, Response Technologies LTD, 11636.00, Security; 335, Fleetcor Technologies, 1368.75, Fuel; 336, Walmart Community BRC, 54.32, Supplies; 337, Farha Wholesale Co., 250.19, Supplies; County Sales Tax Fund: 1171, Hubris Communications, 24.95, Email host; 1172, Fuelman Of Oklahoma, 232.53, Fuel; 1173, McDonald Computer

Services LLC, 999.98, Computers; 1174, Finish Line Fuels LLC, 178.25, Blanket For Fuel; 1175, Sysco Foods of Oklahoma, 570.58, Blanket for chemicals; 1176, Standley Systems, 239.54, Blanket For Copier Maintenance; 1177, McDonald Computer Services LLC, 699.99, Monitor; 1178, ICS Jail Supplies Inc, 984.52, Supplies; 1179, Card Service Center, 1311.93, Lodging; 1180, Grainger, 146.66, Smoking receptacles; 1181, Ok Employment Security Commission, 170.85, Unemployment; 1182, Kay County JFA #124183, 264993.56, Tax Collections; 1183,

Pioneer Fire And Safety, 115.00, Inspections; General: 2038, Top Secret Document Destruction Svcs, 21.00, Shredding; 2039, Youth Services of Bryan Co., 2053.80, Juvenile Detention; 2040, Vyve Broadband, 34.76, Cable; 2041, Fleetcor Technologies, 1260.02, Fuel; 2042, Fleetcor Technologies, 1396.97, Fuel; 2043, Farha Wholesale Co., 40.51, Supplies; 2044, Fisher Tinting, 145.00, Tint; 2045, Cintas Corporation, 105.71, Blanket for firstaid supplies; 2046, CommunityWorks, 1411.72, Juvenile Detention; 2047, Candlewood Suites, 158.00, Lodging; 2048, Kirchoff, Staci Nicole, 71.75, Travel; 2049, Stubbs, Samantha G, 67.55, Travel; Health: 385, Mail Finance, 313.11, Lease; 386, Oklahoma Correctional Industries, 1154.00, Office furniture; 387, Oklahoma Correctional Industries, 402.00, Office furniture; 388, STC, 96.00, Copier contract; 389, ANCO Services, 2085.00, Janitorial Services; 390, AT&T, 270.70, Monthly Phone Service; 391, OK Natural Gas, 140.57, Billing; 392, American Telephone, 82.75, Installastion; 393, Bank Of The West, 7960.13, Loan Payment; 394, AT&T Mobility, 303.16, Cell Phone; 395, Ponca City Utility Authority, 1344.94, Utility Bill; 396, Neopost Inc., 166.99, Ink;    Highway: 1663, Pioneer Technology Center, 105.00, Training; 1664, Skidmore, Paul, 21.19, Meals; 1665, City of Blackwell, 425.93, Utility Bill; 1666, AT&T, 153.26, Billing; 1667, AMC Urgent Care Plus, 107.00, Drug screening; 1668, Cintas Corporation Loc, 1084.60, Uniforms; 1669, Filter Care Of Missouri, 116.90, Blanket for parts; 1670, AT&T, 196.76, Billing; 1671, ACG Materials, 7680.06, Rock; 1672, Sober Brothers, 5493.43, Rock; 1673, Kiser, Michael M, 30.00, Repairs; 1674, Direct Discount Tire, 598.53, Tires; 1675, KanOkla Networks, 35.00, Internet; 1676, Younger-Holmes Electrical Contractors, 594.08, Electrical Work; 1677, Dish Network, 36.99, Satellite service; 1678, J & P Supply, 56.06, Supplies; 1679, Hertz Equipment Rental, 588.16, Rental; 1680, Grainger, 57.12, Supplies; 1681, Barrys Diesel Service, 213.60, Repairs; 1682, Moonlight Machine LLC, 150.00, Machine Work; 1683, Filter Care Of Missouri, 115.50, Filter Service; 1684, Southwest Truck Parts, 79.57, Filters; 1685, Johnson, Vance Howard, 100.71, Mileage; 1686, Welch State Bank, 1648.91, Lease Purchase Payment; 1687, RCB Bank, 3096.08, Lease Purchase Payment; 1688, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 1689, Filter Care Of Missouri, 65.40, Filter Service; 1690,

Hughes Lumber, 250.26, Supplies; 1691, Cintas Corporation, 86.73, Medical Supplies; Cert.Fee: 3, Kennedy, Christine L., 157.49, Mileage; 4, Stephens, Rhonda J., 172.60, Mileage; 5, Johnston, Jamie L., 136.26, Mileage


Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.


There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 9:55 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.











Approved this 2nd day of May, 2016.





                 VANCE JOHNSON, CHAIRMAN



                 PAUL SKIDMORE, MEMBER