The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 18, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 15, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member; Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Everette Van Hoesen, Kay County Sheriff; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; Shawn Kiser and David Hollingsworth, River Ridge Construction; Mark, Railroad Yard; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Skidmore and seconded by Johnson approving the regular meeting minutes of April 11, 2016. Motion carried: Johnson, aye; Shanks, abstained; Skidmore, aye.
Don Jones was not in attendance to present the Jail Director Report.
Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen presented a report showing Writs and Housing with costs based on .54 per mile, $15 per hour, $27 per day housing. He gave a 2015 report showing miles traveled on transports for adults-66,157, juveniles-40,838 totaling 106,996 miles. Van Hoesen said total miles traveled this year through March as 32,678. He gave a “in custody” cost per head count. Sheriff Van Hoesen’s report also included ways to correct this problem, a request made by the BOCC. He listed four suggestions (on file in the County Clerk’s office) and gave examples of some of suggestions.
DA Hermanson said he has met with the Sheriff many times regarding this issue. He said he too would like to see inmates remain in this jail and not have to be transported back and forth, but these are Judge Orders. Hermanson noted he is mindful of the Sheriff’s concerns but mentioned there are lots of balancing issues regarding these situations.
Motion was made by Shanks and seconded by Skidmore approving Detention Services Agreement by and between Sac and Fox Nation and the BOCC, $21.11 a day per child. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Addendum No. 1 Electrical Pole Relocation Project, Town of Braman, Dist#3: DA Hermanson said he visited with Bryce Kennedy, City Attorney for Braman, regarding this matter last week and suggested not putting this back on the Agenda until after April 28th.
Motion was made by Shanks and seconded by Skidmore to put Addendum No. 1 Electrical Pole Relocation Project, Town of Braman, Dist#3 back on the Agenda after April 28, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads and replacing and repairing roads signs and putting out delineators. The graders have been laying sand, shale and grading roads. Crews are hauling and laying shale and rock for FEMA project. Crews are working on a NRCS project on “P” Street south of Chrysler. He noted Trustees are helping load scrap iron cut from concrete on 60th Street and picking up cap rock on roads. Skidmore mentioned the environmental crew was here this past week.
Commissioner Shanks said his crews were working on sink holes, working in the shop changing oil, tires and brakes and tearing out Bridge 57A.
Commissioner Johnson reported his crews are blading and hauling material to roads district wide, rip-rap bridge at “T” Street north of Tower, trimming and chipping trees district wide on right-of-ways, replacing and repairing road signs and reflectors, preparing for repairs at Hartford, Furguson and Ranch and preparing mower to begin mowing May 2nd.
No action was taken on re-bidding the 44th Street Pavement Project, Dist#3 (waiting on engineer).
Motion was made by Shanks and seconded by Skidmore approving and authorizing Requisitioning Officer (RO), Receiving Agent (RA) & Inventory Clerk (IC) officers for the following accounts: Highway District#2 Account#H3102-RO-Jason Shanks, Clifford Locke; RA-Peggy Randol, Amos Nash; IC- Peggy Randol, Amos Nash. County Sales Tax Accounts#JC0800-CO800-ST0800-RO-Bruce Robinson, Jason Shanks, Don Jones; RA & IC-Bambi Nichols, Bob Ennis, David Ash, Kaleen Hughs, Sonya Ellis. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for March 2016: Court Clerk; Election Board Health Department. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Deposit Funds: Res#15, 16-126 Open Dump-$97.50, Case#TR-2015-01965. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Johnson and seconded by Shanks approving and accepting the lowest bid on Bid#2016-16-Brake Road Surfacing Project (rebid), Dist#1 from River Ridge Construction-Base Bid-$1,131,626.60/Alternate Bid-$1,137,982.15. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks to Table Bid#2016-17-Bridge#233 (Labor), Dist#1 until BOCC opens (Materials) bid. Johnson mentioned to Commissioners Shanks and Skidmore he made need to pay for this out of the CBRI account because he has been unsuccessful getting funding from the BIA on this project. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
BOCC opened and reviewed Payroll, Blanket Purchase Orders and Maintenance & Operation Claims.
Opened Bid#2016-18-Bridge#233 (materials only), Dist#1 as follows: The Railroad Yard, Inc.-$46,089.14; Sunbelt Equipment & Supply-$47,677.56; K&O Construction & Supply-$49,206.22
Motion was made by Johnson and seconded by Shanks to Table for further review Bid#2016-18-Bridge#233 (materials only), Dist#1. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Payroll with warrants to be released on April 28, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Johnson, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 18, Vyve Broadband, 34.76, Cable; PBA: 24, Ultimate Pest Management LLC, 155.00, Spraying; Serv.Fee: 326, Fleetcor Technologies, 1191.45, Fuel; 327, Garcia, John, 333.00, Contractual Services; 328, Casey, Angela, 126.00, Contractual Services; Drug Court: 81, Redwood Reditest Screening Devices, 997.50, Testing; 82, OK Court Services Inc, 7000.00, Coordinator Fees; County Sales Tax Fund: 1153, Fuelman Of Oklahoma, 222.23, Fuel; 1154, AMC Urgent Care Plus, 2880.00, Drug Testing; 1155, Locke Supply, 597.29, Supplies; 1156, Take Ten Tire, 1135.68, Tires & Misc; 1157, Grainger, 42.04, Supplies; 1158, Quill, 199.00, Supplies; 1159, Locke Supply, 151.62, Supplies; 1160, Locke Supply, 19.09, Supplies; 1161, McDonald Computer Services LLC, 99.99, Ink; 1162, McDonald Computer Services LLC, 199.95, Equipment; 1163, Locke Supply, 4.67, Supplies; 1164, Farha Wholesale Co., 1775.25, Supplies; General: 2018, AT&T, 45.25, Phone; 2019, AT&T, 7.86, Phone; 2020, Touchtone Communications, 36.58, Long distance; 2021, OSU-CTP, 125.00, Registration; 2022, AT&T, 288.18, Phone; 2023, Keeler Equipment Sales, 495.00, Grill guard; 2024, Keeler Equipment Sales, 495.00, Grill
guard; 2025, AT&T, 513.57, Phone; 2026, Oklahoma State University, 9021.00, Contractual Services; 2027, Knutson Irrigation Design LLC, 378.31, Parts for irrigation; 2028, The Tactical Tailor Inc, 233.09, Gear; 2029, Johnston, Jamie L., 220.82, Travel; 2030, Kennedy, Christine L., 137.16, Mileage; 2031, Northwest District Assn., 105.00, Registration Fee; Health: 373, Ok. State Dept. of Health, 29166.67, Payroll; 374, City of Newkirk, 383.30, Utility Bill; 375, Shred-It USA, 59.21, Shredding; 376, Language Line Services, 745.08, Language Line Service; 377, Fowler-Goins, Mary, 106.92, Travel; 378, STC, 34.00, Maintenance; 379, STC, 52.80, Copier contract; 380, Southwest Business Products, 216.24, Supplies; Highway: 1630, AT&T, 203.90, Billing; 1631, Embassy Suites - Norman, 90.00, Lodging; 1632, Hertz Equipment Rental, 310.76, Rental; 1633, Hertz Equipment Rental, 175.00, Rental; 1634, Valk Manufacturing Company, 3960.00, Blades; 1635, AMC Urgent Care Plus, 75.00, DOT Physicals; 1636, Mike Redding, 498.00, Shale; 1637, John Deere Financial, 7461.15, Lease Purchase Payment; 1638, John Deere Financial, 1502.61, Lease Purchase Payment; 1639, Dish, 20.57, Billing; 1640, Kay Electric Cooperative, 246.00, Billing; 1641, OK Corporation Commission, 25.00, Registration Fee; 1642, Lowes Companies Inc., 66.00, Supplies; 1643, Direct Discount Tire, 133.19, Tires; 1644, APAC-Oklahoma, Inc., 529.46, Chips; 1645, P & K Equipment, 218.94, Filters; 1646, S & K Direct Steel LLC Inc, 124.00, Gases; 1647, NAPA, 446.56, Parts; 1648, Southwest Business Products, 75.96, Office Supplies; 1649, OK Corporation Commission, 25.00, Registration
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:10 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 25th day of April, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS