The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, April 4, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on April 1, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Glen Nickels, Evans & Associates; Brady Burke and David Hollingsworth, River Ridge Construction; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Skidmore approving the regular meeting minutes of March 28, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 247 as the current head count, 48 arrested and released over the weekend and 117 for the week, arrested and released from April 1, 2016-48, daily average of 248, minimum amount of inmates-242, maximum amount of inmates-253, high for 24 hour period for April 2, 2016-259, 12 inmates sentenced to county time, 12 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones noted as of March 28, 2016 the DOC backlog was 758. The report showed nine (9) weekenders and sanctions, 11 paid contracts with BIA and Bridgeway currently are holding seven (7) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen presented a report showing Writs and Housing (seven inmates) with costs based on .54 per mile, $15 per hour, $27 per day housing with a total cost of $12,446.24 (transporting inmates). He noted three future travels.
DA Hermanson noted these are inmates with felony convictions and he stated a Judge orders the Sheriff’s Department to bring inmates back for hearings. He reminded Sheriff Van Hoesen that he is reimbursed for his travels to pick these inmates up.
Motion was made by Johnson and seconded by Shanks approving all financial documents-Lease Purchase Agreement for Equipment, Schedule of Rental Payments Lease No. 57706, Certificate of Acceptance, Insurance Coverage Requirements, Opinion of Counsel, Certificate with Respect to Qualified Tax-Exempt Obligation, Information Return for Small Tax-Exempt Governmental Bond Issues, Leases, and Installments Sales and Assignment of Lease for Sheriff’s 2016 Ford Crew Cab 4WD Serial #1FTEW1EF3GKE06425 Lease Purchase Price-$32,116.80. DA Hermanson reviewed documents and noted they were fine. Commissioner Shanks asked the Sheriff if he had the money to purchase this vehicle and was he going to trade off a vehicle. Sheriff Van Hoesen said he had the money to cover this expense and said he hopes to sell a vehicle to Dist#1. Motion carried: Johnson, aye; Shanks, aye; Skidmore.
Review of competitive bids (quotes) for Training Storage Facility for Sheriff’s Office gun range: Sheriff Van Hoesen presented quotes from Lowe’s-$5,252.39; Hughes Lumber-$6,023.76; Starr Lumber-$10,157.47. Van Hoesen noted this is a 24’ x 24’ building to be used for classes, etc.
Motion was made by Skidmore and seconded by Shanks approving the purchase from Lowe’s-$5,252.39 for a Training Storage Facility for Sheriff’s Office gun range. Commissioners Shanks and Johnson asked the Sheriff if he had money in his budget to make this purchase and Van Hoesen said he did. Motion carried: Johnson, aye; Shanks, aye; Skidmore.
Motion was made by Shanks and seconded by Skidmore approving Reimbursement for Election Board Secretary Salary for March 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads. The graders have been laying sand, shale and grading roads. Crews are hauling and laying shale and rock for FEMA project and working on a culvert project on Canteen Road & 108th replacing a low water bridge. He noted Trustees are helping trimming trees and cleaning up roadways and culverts. Skidmore mentioned the environmental crew was here this past week.
Commissioner Shanks noted his crews are hauling sand and blading roads.
Commissioner Johnson reported his crews are blading and hauling material to roads district wide, ditch cleaning on Prospect east of Longwood, trimming and chipping trees district wide, replacing and repairing road signs and reflectors, finishing hauling crusher run for Wildlife Department on Range Road and have started work on “T” Street to old Tower Road Bridge.
Motion was made by Skidmore and seconded by Shanks approving the Easement/Offer Letters to acquire right-of-way across the following properties, Dist#3: Project#J2-8433(004), Job Piece 28433(04), Parcel 1.0, 1.21 acres of new right-of-way for $2,192.50 per acres, totaling $2,652.92, Dist#3 (purchasing from Erric & Tammy Barnes); Project#J2-8433(004), Job Piece 28433(04), Parcel 3.0, 0.33 acres of new right-of-way for $2,192.50 per acres, totaling $723.52, Dist#3 (purchasing from Kevin North). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Construction Contracts: Kay County Pine Street Surfacing Project NS334 from 1st Street to Fork Road EW 008.5 to EW 007 (Bid#2016-10), Dist#2; Kay County Bridge Project CN 57A (Bid#2016-11), Dist#2. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Resolutions for Disposing of Equipment: Res#15, 16-123, Court Clerk, GBC Shredmaster Shredder, junked. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Skidmore and seconded by Shanks to reject all bids on Bid#2016-15-44th Street Pavement Project, Dist#3 (opened in BOCC meeting 3-28-16) because of changing in funding. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Payroll Verifications for March 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 17, Quality Water Service, 76.80, Blanket for water; PBA: 22, Ultimate Pest Management LLC, 44.00, Pest Control; 23, Duggan, Ben & Markesha, 900.00, Maintenance; Reimburse: 39, Southwest Business Products, 126.02, Supplies; 40, McDonald Computer Services LLC, 249.95, Services; Serv.Fee: 307, CB Tire, 12.00, Tire repair; 308, Hudiburg Auto Group, 37335.00, Vehicle; 309, G & B Auto, 15.00, Blanket For Vehicle Maintenance; 310, Kansas Turnpike Authority, 176.11, Blanket for turnpike fees; 311, Petsense, 131.98, Supplies; 312, Whimsey, 21.00, Shirts; 313, Okla. Juvenile Justice SVCS, 1814.28, Juvenile Detention; 314, Eastern Okla Youth Services, 1348.50, Juvenile Detention; 315, Oklahoma Tax Commission, 37.50, Tags; 316, Oklahoma Tax Commission, 37.50, Tags; County Sales Tax Fund: 1112, Ultimate Pest Management LLC, 150.00, Spraying; 1113, ICS Jail Supplies Inc, 1532.84, Supplies; 1114, Ultimate Pest Management LLC, 150.00, Pest Control; 1115, Take Ten Tire, 739.00, Repairs; 1116, Quality Water Service, 377.20, Water; 1117, Quality Water Service, 489.00, Water; 1118, OK Natural Gas, 67.24, Gas bill; 1119, Fuelman Of Oklahoma, 325.52, Fuel; 1120, Fuelman Of Oklahoma, 337.26, Fuel; 1121, Briggs Hardware, 110.35, Supplies; 1122, Bernard Food Industries, 813.69, Food; 1123, AT&T, 1255.00, Internet; 1124, AT&T, 838.34, Phone; 1125, Hagar Restaurant Service Inc., 770.21, Repairs; 1126, Galls, 208.91, Uniforms; 1127, Quill, 461.94, Office Supplies; 1128, Kay County JFA #124183, 317788.36, Tax Collections; 1129, Hobart Corporation, 77.84, Parts; 1130, R R Brink Locking Systems Inc, 1485.00, Repairs; General: 1961, Ultimate Pest Management LLC, 52.00, Pest Control; 1962, Kay County Detention Center, 600.00, Blanket for internet; 1963, OSU/CLGT, 250.00, Registration; 1964, Kay County Detention Center, 600.00, Blanket for internet; 1965, Clearwater Enterprises, 569.47, Natural Gas Service; 1966, AT&T, 1540.16, Billing; 1967, Valero Short Stops, 14.45, Blanket For Fuel; 1968, Ponca City News, 534.85, Blanket for publications; 1969, Rogers Oil Co., 113.81, Blanket For Fuel; 1970, Juniors Locks & Alarms, 363.25, Locks; 1971, AT&T Mobility, 638.70, Internet; 1972, AT&T, 79.45, Telephone; 1973, AT&T, 716.23, Telephone; 1974, Kay County Detention Center, 600.00, Internet; 1975, Top Secret Document Destruction Svcs, 42.00, Shredding; 1976, Cintas Corporation Loc, 183.65, Blanket for linen; 1977, Cintas Corporation, 150.19, Blanket for medical; 1978, J & P Supply, 460.12, Blanket For Janitorial; 1979, Locke Auto Parts, 122.99, Battery; 1980, Book Peddlers, 274.27, Books; 1981, Youth Services Of Osage County Inc, 2109.90, Juvenile Detention; 1982, Craig Co. Detention Center, 1344.58, Juvenile Detention; 1983, Tru-Line Striping, 490.00, Striping; 1984, TKK Electronics, 425.00, Parts; 1985, Burkes Wrecker Service, 2602.40, Maintenance; 1986, OK State Auditor & Inspector, 31266.84, Auditing; 1987, Knutson Irrigation Design LLC, 6195.00, Sprinkler System; Health: 360, The Journal Record, 105.00, Training; 361, Centerpoint Energy Arkla, 89.40, Billing; 362, AT&T, 428.65, Phone Service; 363, Allen, Jeanine, 27.00, Travel; 364, Cusack, Michele, 21.60, Travel; 365, June Fetters, 66.96, Travel; 366, Freeman, Jessica, 10.80, Travel; 367, Harley, Wanda, 46.44, Travel; 368, Legg, Jennifer, 71.28, Travel; Highway: 1572, Johns Shale Pit, 380.00, Native Material; 1573, Warren Power And Machinery, 123.48, Light; 1574, Encounter Wireless Service, 107.81, Internet; 1575, Action Truck Parts, 686.03, Blanket for parts; 1576, Sober Brothers, 5428.46, Rock; 1577, OK Natural Gas, 67.57, Billing; 1578, Ponca City Utility Authority, 546.65, Billing; 1579, Centerpoint Energy Arkla, 324.35, Gas bill; 1580, G & B Auto, 481.50, Repairs; 1581, Cintas Corporation Loc, 797.78, Blanket For Laundry; 1582, Mike Redding, 472.00, Shale; 1583, Triple C LLC, 489.00, Sand; 1584, ACG Materials, 3037.82, Rock; 1585, AT&T, 141.86, Billing; 1586, OK Natural Gas, 186.83, Billing; 1587, Mike Redding, 512.00, Shale; 1588, Warren Cat, 3316.50, Parts; 1589, Dish, 17.00, Billing; 1590, Pioneer Technology Center, 35.00, Training; 1591, Circuit Engineering District #8, 473.00, Signs; 1592, American Telephone, 74.00, Repairs; 1593, Skidmore, Paul, 4.00, Tolls; 1594, Galaxie Business, 62.00, Copier contract; 1595, ACG Materials, 365.16, Rock; 1596, Cross Oil, 6781.84, Fuel; 1597, Lowes Companies Inc., 47.44, Ear muffs; 1598, Circuit Engineering District #8, 262.00, Signs; 1599, Grossardt, Darrell, 5.00, Repairs; 1600, Cintas Corporation, 163.68, Medical Supplies; 1601, Johnson, Vance Howard, 102.06, Mileage; 1602, Cintas, 126.95, Supplies; 1603, Deere Credit Inc, 2471.94, Lease Purchase Payment; 1604, Security National Bank, 1920.41, Lease Purchase Payment
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:11 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 11th day of April, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS