The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 28, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 24, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Glen Nickels, Evans & Associates; Representative from River Ridge Construction; Heath Herje, Trade Wind Energy; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving the regular meeting minutes of March 21, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 255 as the current head count, 57 arrested and released over the weekend and 109 for the week, arrested and released from March 1, 2016-373, daily average of 241, minimum amount of inmates-217, maximum amount of inmates-263, high for 24 hour period for March 21, 2016-272, 12 inmates sentenced to county time, 11 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed 12 weekenders and sanctions, 12 paid contracts with BIA and Bridgeway currently are holding seven (7) inmates on writs (prison to court). 

 

Writs and transports with Kay County Sheriff Department:  Sheriff Van Hoesen stated he has been discussing the number of writs and transports with the District Attorney’s office. 

 

Motion was made by Johnson and seconded by Shanks approving claim against the Ad Valorem Reimbursement Fund, for loss of revenue due to exemption of new or expanded manufacturing facilities in 2014 for 2015 tax year in the amount of $2,516,411.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore. 

 

Motion was made by Shanks and seconded by Skidmore approving Reimbursement for Election Board Secretary Salary for January 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore.

 

Motion was made by Shanks and seconded by Skidmore approving to end DHS Contract for Labor with Ben and Markesha Duggan (due to a hand surgery).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore.

 

Motion was made by Shanks and seconded by Skidmore approving to enter into DHS Contract for Labor to the next lowest quote received (6-8-15), Debra Venus for $975 a month (DA Hermanson stated this would be fine).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore. 

 

Motion was made by Shanks and seconded by Skidmore approving to sign letters written by Assistant District Attorney Billie Chrz regarding Zoning Regulations to Thunder Ranch and Clear Sky Wind Farms.  Heath Herje, Trade Wind Energy was in attendance and showed the BOCC maps of the mentioned areas.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore. 

 

Motion was made by Shanks and seconded by Skidmore approving Right-of-Way Agreement by and among the BOCC and Frontier Windpower, LLC.  DA Hermanson explained language and noted the installation will be buried six feet below the surface of the land instead of three feet below per BOCC request.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads, trimming trees, cleaning up roadways and cleaning out culverts.  The graders have been laying sand, shale and grading roads.  Crews are hauling and laying shale and rock and starting culvert project on Canteen Road for FEMA project.  Crews finished rip rap and cleanup on Bridge#135, Red Walker Bridge and it is now open.  Skidmore mentioned the environmental crew was here this past week.

 

Commissioner Shanks said crews finished pulling ditches on Indian Road and will rock today, putting in pipe on “P” Street and will rock tomorrow, putting beams on Bridge 57A and will tear out and rebuild and working on Pine Street to get paved.

 

Commissioner Johnson reported his crews are blading and hauling material to roads district wide, asphalt patching, trimming and chipping trees on Prospect, Rock Cliff east and White Eagle, replacing and repairing road signs and reflectors, crusher run hauled for Wildlife Department on Range Road, three tons of crusher run was hauled to Prospect between Longwood and Rock Cliff, cleaning bar ditches, working plans and material purchase to replace the wood on “R” Street bridge with three 60’x74’ culvert pipes.

 

Motion was made by Johnson and seconded by Shanks approving the following ODOT Form 324a, Dist#1:  333E Compact Track Loader, including following attachments Cold Planner, Vibe Roller, Grapple Bucket, Angle Broom Rotating Head Tree Saw-$122,068.09; Magma 230, 25HP Crack-Fill-Seal Machine 1 year bumper to bumper warranty-$52,000.00.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions for Disposing of Equipment:  Res#15, 16-122, Sheriff’s Department, 2005 Ford Crown Victoria Patrol Unit, donated to Newkirk Fire Department.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following to Deposit Funds:

Res#15, 16-121, Child Abuse Prevention-$421.56, jury service donations.  DA Hermanson explained that when serve jury duty the clients are paid and some of the clients choose to make donations instead of collecting payment.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations:  General Government Maintenance & Operations (M&O)-$17,000.00 to Capital Outlay

Highway Dist#3 M&O-$4,000.00 to Lease Purchase.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Johnson approving and awarding Bid#2016-10-Pine Street Surfacing Project, Dist#2 to Evans & Associates Construction Co. Inc.-$671,650.71.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving and awarding Bid#2016-11-Bridge#57A (labor only), Dist#2 to River Ridge Construction-$54,000.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Johnson approving and awarding Bid#2016-12-Bridge#57A (materials only), Dist#2 to Sunbelt Equipment & Supply-$74,989.98.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

NOTE:  Bid#2016-10 through Bid#2016-12 is BIA Projects and the lowest bid was selected on all three bids.

 

Motion was made by Skidmore and seconded by Shanks to enter into an Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.3, to discuss purchase of site for future location of Dist#3 warehouse (9:35 a.m.).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore to reenter the regular meeting of the BOCC.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks to enter into Contract “Letter of Intent” to purchase Halliburton property located at 319 N. 29th in Blackwell, Oklahoma.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Bid#2016-15-44th Street Pavement Project, Dist#3 was opened as follows:  River Ridge Construction-$706,524.41; Hembree and Hodgson Construction LLC-$1,014,248.46; Duit Construction Co., Inc.-$1,265.734.02.

 

Motion was made by Skidmore and seconded by Shanks to Table Bid#2016-15-44th Street Pavement Project, Dist#3 for further review.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

No action was taken on Payroll with warrants to be released on March 30, 2016 (none were presented).

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 16, Vyve Broadband, 34.76, Cable; Serv.Fee: 302, Special-Ops Uniforms, 123.98, Pant; 303, Moyer Car Rental, 1500.00, Maintenance; 304, Burkes Wrecker Service, 582.00,    Repairs; 305, Van Hoesen, Everette H., 108.00, Mileage; 306, Grigg, Toby Lynn, 136.08, Mileage; Drug Court: 79, Layton, Jennifer, 500.00, Drug Court Attendance; County Sales Tax Fund: 1106, Staples, 261.55, Blanket For Supplies; 1107, Standley Systems, 220.23, Maintenance; 1108, McDonald Computer Services LLC, 439.98, Software; 1109, Locke Supply, 74.20, Supplies; 1110, Brandts, 797.91, Supplies; 1111, Take Ten Tire, 132.69, Tire; General: 1956, Walmart Community BRC, 623.06, Supplies; 1957, OK Natural Gas, 235.77, Billing; 1958, Fleetcor Technologies, 1291.36, Fuel;

1959, Voss Lighting, 176.40, Bulbs; 1960, AT&T, 95.00, Internet; Health: 348, Pitney Bowes, 80.37, Lease; 349, Falco Alarm Co., 213.00, Alarm Maintenance; 350, Stolhand Heating & Air, 51.25, Repairs; 351, AT&T Mobility, 320.58, Cell bill; 352, Bank Of The West, 7960.13, Loan Payment; 353, OK Natural Gas, 166.35, Utility Bill; 354, Ponca City Utility Authority, 1160.90, Utility Bill; 355, STC, 116.60, Supplies; 356, Floor Care Specialists, 265.00, Floor Care; 357, GlaxoSmithKline Pharmaceutical, 1878.30, Vaccines; 358, Merrifield Office Supply, 212.90, Toner Cartridges; 359, Pioneer Fire And Safety, 24.00, Service; Highway: 1564, Circuit Engineering District #8, 1250.00, Supplies; 1565, Dish Network, 25.52, Satellite service; 1566, Skidmore, Paul, 4.00, Travel; 1567, Computer Solutions Unlimited, 75.00, Tech Service; 1568, Warren Cat, 344.12, Supplies; 1569, Farmers Grain Company, 9290.43, Clear Diesel; 1570, Cintas Corporation, 184.97, Medical Supplies; 1571, Shanks, Jason R, 104.22, Mileage

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 10:29 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

*************************************

 

 

 

 

Approved this 4th day of April, 2016.

 

 

 

 

                           _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

*************************************