The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 21, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 18, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff (9:05 a.m.); Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Glen Nickels and Steve Richards, Evans & Associates; Brady Burke, River Ridge Construction; Kevin Lane, The Railroad Yard, Inc.; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Johnson approving the regular meeting minutes of March 14, 2016.  Motion carried:  Johnson, aye; Shanks, abstained; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 254 as the current head count, 49 arrested and released over the weekend and 107 for the week, arrested and released from March 1, 2016-298, daily average of 237, minimum amount of inmates-217, maximum amount of inmates-263, high for 24 hour period for March 19, 2016-270, 12 inmates sentenced to county time, 10 inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed 17 weekenders and sanctions, 11 paid contracts with BIA and Bridgeway currently are holding seven (7) inmates on writs (prison to court). 

 

Motion was made by Shanks and seconded by Skidmore approving Receiving Agents-Bambi Nichols, Bob Ennis, David Ash, Kaleen Hughs, Sonya Ellis; Inventory Clerks- Bambi Nichols, Bob Ennis, David Ash, Kaleen Hughs, Sonya Ellis for County Sales Tax Accounts JC0800, ST0800 and CO800.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore.  It was noted that this report includes the Requisitioning Officers and it was mentioned that Harold Hughs will not act as a Requisitioning Officer.  The Justice Facility Authority will remove his name at their next meeting.

 

Writs and transports with Kay County Sheriff Department:  No report was given.

 

Quotes for a Micro Rain Traveling Sprinkler System for the Courthouse were reviewed as follows:  KID Group-$6,495.00 with delivery and $6,195.00 if county picks up; MPR Supply-$6,500.00; Keeling Co.-$6,895.00.

 

Motion was made by Shanks and seconded by Skidmore approving to purchase the Micro Rain Traveling Sprinkler System from KID Group-$6,195.00 (county will pick up).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore.

 

Purchasing a lawn mower for the courthouse:  Shanks addressed this and said because of the size of yard the courthouse has now with the old high school building being down the BOCC needs to decide if we want to purchase a larger mower or get an additional mower to keep up with all the yard work.  Different brands of mowers were discussed and it was consensus of the board that a bigger more efficient mower is needed.  Shanks said he would check into this matter.  No action was taken. 

 

Agreement in Principle regarding conditional approval of the 2018 fly-over with Pictometry and Kay County:  DA Hermanson stated he asked for this item to be put on the Agenda.  He said Pictometry wanted the 2018 fly-over to be put on the calendar but when contract was approved the fly-over was not noted in the language of the contract.

Motion was made by Johnson and seconded by Shanks approving in Agreement in Principle regarding conditional approval of the 2018 fly-over with Pictometry and Kay County.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads.  The graders have been laying sand, shale and grading roads.  Crews are hauling and laying shale and rock for FEMA project.  Crews have been cleaning up and hauling rip rap from around the Red Walker Bridge#135 and installing guardrails.  Crews have been calling in locates and been pulling ditches in a few areas with the help of trustees.  The environmental crew has been working; Dist#2 has had one truck in the shop for repairs this week.

 

Commissioner Shanks said crews were putting in pipe on “P” Street and Earth Road, pulling ditches and building up road on Indian Road and grading.

 

Commissioner Johnson reported his crews are blading and hauling material, to roads district wide, asphalt patching, trimming and chipping trees district wide, replacing and repairing road signs and reflectors, hauled crusher run to Bear Creek Rural Fire Department and continue to work on Brake Road Project, Hubbard Road Overflow and track hoe.

 

Motion was made by Shanks and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installations:  Kay Electric Cooperative-SW4/SW4 S34 T25N R1W ending SW4/NW4 S34 T25N R1W, S13th Str., Dist#3.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Resolution No. 15, 16-20 to establish speed limits on the newly constructed Hubbard Road between Waverly and Highway 77.  Johnson said he worked with the Oklahoma Highway Patrol and marked areas at their recommendation.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for February 2016:  Court Clerk; Election Board; Health Department.  Motion carried:  Johnson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist#2 BIA Bridge #247-$1.56 to Maintenance & Operations; County Sales Tax Personal Service-$920.00 to Part-time.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Dennis Bonewell, EMA, noted he would be in Enid tomorrow for radar training. 

 

Bid#2016-14-Crack Fill Seal Machine, Dist#1 (opened in BOCC meeting on 3-14-16).  Commissioner Johnson asked DA Hermanson to review the bid and stated the BOCC would come back to this item and allow the DA to review the bid.

 

Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on March 30, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Reimburse: 37, Southwest Business Products, 543.70, Envelopes; 38, Southwest Business Products, 615.00, Calculator; Serv.Fee: 287, Galaxie Business, 42.74, Copier maintenance; 288, Leach Paper Co., 297.04, Supplies; 289, Sirchie, 147.40, Supplies; County Sales Tax Fund: 1030, Apple Market, 147.51, Supplies; 1031, OK Natural Gas, 1326.30, Gas bill; 1032, Verizon, 271.65, Cell phone bill; 1033, Farha Wholesale Co., 1183.50, Toilet Tissue; 1034, Data Video Systems, 600.00, Video system; 1035, Brandts, 489.00, Ammunition; 1036, Fuelman Of Oklahoma, 391.30, Fuel; 1037, Locke Auto Parts, 8.49, Sealant; General: 1826, Oklahoma State University, 391.77, Blanket For Fuel; 1827, Canadian County Juvenile Center, 336.60, Juvenile Detention; 1828, 911 Custom, 4665.58, ; 1829, AT&T, 9.11, Phone; 1830, AT&T Mobility, 9.63, Blanket for cell bill; 1831, Staples, 128.62, Blanket For Supplies; 1832, STC, 92.00, Copier maintenance; 1833, AT&T, 45.69, Phone; 1834, STC, 129.00, Copier maintenance; 1835, Ponca City News, 1909.85, Blanket for publications; 1836, Touchtone Communications, 46.19, Long distance; 1837, OSU/CLGT, 250.00, Training; 1838, AT&T, 288.18, Phone; 1839, Oklahoma State University, 9021.00, Contractual Services; 1840, AT&T, 514.44, Phone; 1841, Casco Industries Inc., 4567.05,

Equipment; 1842, Younger-Holmes Electrical Contractors, 216.72, Repairs; 1843, Stolhand Heating & Air, 917.45, HEATER/AC UNIT; 1844, Southwest Business Products, 63.93, Supplies; 1845, Burkes Classic Restoration, 880.00, Maintenance; 1846, Comfort Inn & Suites, 166.00, Lodging; 1847, OSU Cooperative Extension Serv, 4487.00, Contractual Services; 1848, Galaxie Business, 40.00, Mouse; 1849, Southwest Business Products, 833.60, Supplies; 1850, Merrifield Office Plus, 220.50, Supplies; Health: 341, Oklahoma State Dept of Health, 29166.67, Payroll; 342, Language Line Services, 517.99, Language Line Service; 343, STC, 52.80, Copier maintenance; 344, STC, 96.00, Copier maintenance; 345, ANCO Services, 2085.00, Janitorial; 346, McKesson Medical-Surgical, 50.76, Supplies; 347, AT&T, 270.84, Billing; Highway: 1480, Yellowhouse Machinery Co, 1240.82, Blanket for repairs; 1481, AT&T, 260.02, Long distance; 1482, Southwest Truck Parts, 252.35, Blanket for parts; 1483, City of Blackwell, 547.47, Billing; 1484, AT&T, 153.30, Billing; 1485, AT&T, 196.82, Phone; 1486, P & K Equipment, 2196.00, Oil; 1487, Truck Center Companies, 3867.47, Repairs; 1488, Owen Auto Supply, 996.48, Parts; 1489, Floor Care Specialists, 475.00, Floor Care; 1490, Locke, Clifford M., 79.65, Radio; 1491, Sunbelt Equipment & Supply, 7093.80, Pipe; 1492, Dish Network, 20.57, Billing; 1493, Barrys Diesel Service, 1558.07, Blanket for repairs; 1494, Sunbelt Equipment & Supply, 84.00, Nails; 1495, Hercules Tire Sales, 3364.86, Tires; 1496, Yellowhouse Machinery Co, 426.87, Glass; 1497, A-Plus Auto Glass, 150.00, ; 1498, Brandts, 145.78, Supplies; 1499, Pioneer Fire And Safety, 721.00, Inspections; 1500, Welch State Bank, 23453.68, Lease payment; 1501, Security National Bank, 54717.07, Lease

payment; 1502, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment; 1503, RCB Bank, 3096.08, Lease Purchase Payment; 1504, Welch State Bank, 1648.91, Lease Purchase Payment

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

At 9:50 a.m. DA Hermanson and Commissioner Skidmore stepped out of the meeting and returned at 9:55 a.m. 

 

After review of Bid#2016-14-Crack Fill Seal Machine, Dist#1 (opened in BOCC meeting on 3-14-16) Hermanson noted everything seems to be in good order.  He mentioned the date on one of the bid sheets was dated March 141, 2016 but noted on all other and at the top of that sheet the dates were correct and all bidding procedures were done properly.

 

Motion was made by Johnson and seconded by Shanks to accept the lowest bidder from JO-CO Equipment-$52,000.00 on Bid#2016-14 Crack Fill Seal Machine, Dist#1.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

DA Hermanson left the meeting.

 

At 10:00 a.m. bids were opened as follows: 

 

Bid#2016-10-Pine Street Surfacing Project, Dist#2 – Evans & Associates Construction Co. Inc.-$671,650.71; no other bids were received.

 

Motion was made by Shanks and seconded by Johnson Tabling Bid#2016-10-Pine Street Surfacing Project, Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Bid#2016-11-Bridge#57A (labor only), Dist#2 – The Rail Road Yard Services, LLC-$80,000.00; River Ridge Construction-$54,000.00.

 

Motion was made by Johnson and seconded by Shanks Tabling Bid#2016-11-Bridge#57A (labor only), Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Bid#2016-12-Bridge#57A (materials only), Dist#2 – Sunbelt Equipment & Supply-$74,989.98; The Rail Road Yard Services, LLC-$76,579.14.

 

Motion was made by Johnson and seconded by Shanks Tabling Bid#2016-12-Bridge#57A (materials only).   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore to reject all bids on Bid#2016-13-Brake Road Surfacing Project, Dist#1 (no bids were received).  Johnson stated because of engineering details this bid had to rebid.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:03 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

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Approved this 28th day of March, 2016.

 

 

                           _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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