The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 14, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 11, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff (9:10 a.m.); Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Stacy Averyt, Oklahoma Court Services; Jason Orr, City of Newkirk; Donnie Head, Circuit Engineering District No. 8; Kris Maple; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet). Absent: Jason Shanks, Member
Chairman Johnson led the Flag Salute.
Motion was made by Skidmore and seconded by Johnson approving the regular meeting minutes of March 7, 2016. Motion carried: Johnson, aye; Skidmore, aye.
Report given by Stacy Averyt, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Averyt presented report noting the total hours completed by clients were 616.75, total number of regular clients that submitted community service hours-96 and the monetary value of service performed was $4,471.44 (saved community). Completed Events: Humane Society, Salvation Army, Albright United Methodist Church Breakfast and Bulldogs Football Field. Upcoming Projects: Humane Society Project, Habitat for Humanity, Salvation Army, Albright United Methodist Church Breakfast and District Attorney Auto Auction.
Jail Director Report: Don Jones, KCDCD, presented a report noting 241 as the current head count, 63 arrested and released over the weekend and 130 for the week, arrested and released from March 1, 2016-217, daily average of 228, minimum amount of inmates-217, maximum amount of inmates-252, high for 24 hour period for March 6, 2016-265, 12 inmates sentenced to county time, nine (9) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones noted the posting was not up this morning but as of last Monday DOC was backlogged 822. The report showed 13 weekenders and sanctions, 10 paid contracts with BIA and Bridgeway currently are holding seven (7) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: No report was given.
Motion was made by Skidmore and seconded by Johnson approving AirMedCare Network Group Full Membership for Kay County Employees Contract. DA Hermanson noted under the General Provisions, paragraph 3 of this agreement it notes it is an automatic renewal each year. Hermanson said he dislikes automatic renewals but this agreement states it can be terminated with notice and payment must be received before it is renewed. Hermanson approved. County Clerk Reese mentioned the fees increased from $45 to $50 per participant. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Agreement between Pictometry International Corp and Kay County. DA Hermanson said he approved renewal of this agreement and said it was previously mentioned that a fly over be done in 2018. Commissioner Johnson asked Hermanson if the fly over should be put on the agenda for next week to discuss and Hermanson agreed. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Agreement by and between the BOCC and the following for remote terminal capabilities with the Assessor’s office: Daniel Amus. Motion carried: Johnson, aye; Skidmore, aye.
Newkirk Chamber of Commerce the use of the courthouse parking lot on Saturday, April 30, 2016 to go in conjunction with city wide garage sale event: Jason Orr, City of Newkirk, said having this on the courthouse parking lot was a new idea. He said the chamber is hoping this will draw a larger crowd to the community. DA Hermanson said he doesn’t have a problem with this but wants to make sure no liability falls to the county and would like the Chamber to sign a “hold harmless” contract.
Motion was made by Johnson and seconded by Skidmore approving to allow Newkirk Chamber of Commerce the use of the courthouse parking lot on Saturday, April 30, 2016 to go in conjunction with city wide garage sale event upon a “hold harmless” contract put into place preventing liability issues on the county. Motion carried: Johnson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads. The graders have been laying sand, shale and grading roads. Crews are hauling and laying shale and rock for FEMA project. Crews have been installing new screens on shale screener at the Redding pit and their welding on the Red Walker Bridge. Trucks have been serviced. The Environmental crew did not work this past week.
Commissioner Johnson reported his crews are cleaning cedar trees out of the right-of-ways on Hartford east of Rock Cliff, placing gravel on Prentice north of Coleman, blading district wide and working with engineers on Brake Road Project and “T” Street Bridge Project.
Motion was made by Johnson and seconded by Skidmore to rebid Bid#2016-13 Brake Road, Dist#1. Johnson noted at his pre-bid meeting for this project it was suggested to rebid to get better details for this project so everyone is bidding on the same thing. County Clerk Reese said in next week’s meeting (when this bid was to be opened) BOCC would need to reject any bids received and bids could not be opened. Motion carried: Johnson, aye; Skidmore, aye.
No action was taken on Interlocal Agreement between Kay County and Grant County regarding quarry.
Motion was made by Skidmore and seconded by Johnson approving to go out for bids for Bridge#233 (T Street), one for Materials and one for Labor, Dist#1. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Skidmore approving Report of Bridge Inspection Invoice#436350 for $3,465.00, Report of Conference between Bridge Owner & Bridge Inspection Consultant from Circuit Engineering District#8 and Bridge Plans/Title Page Bridge Structure No. 36N3270E0150002 Old NBI#14741. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving the following Kay County Monthly Reports for February 2016: County Clerk; Assessor; Health Department. Motion carried: Johnson, aye; Skidmore, aye.
There were no Resolutions to Deposit Funds presented and no action was taken.
Motion was made by Skidmore and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$385,114.06, D#1-$155,204.69; D#2-$114,204.68; D#3-$115,704.69; Highway Dist#2-$125,000.00; Highway Dist#2 BIA Bridge#18-$10.31; Highway Dist#3 BIA 44th Str-$0.13; Highway CBRIF-$15,622.80; County Cash Improvement-$0.18; County Clerk Lien Fee-$2,667.75; County Clerk Preservation Fee-$3,590.00; Public Building Authority (PBA)-$1,408.84; PBA-Pioneer Technology Center-$1,936.53; PBA-Tonkawa Schools-$1,690.56; PBA-Ponca City Schools-$13,593.00; County Sales Tax-$345,555.32; Use Tax-$34,946.94; Sheriff Service Fee-$21,990.65; Drug Court-$15,612.00; VI Reimbursement-$1,920.80; Mortgage Certification Fee-$435.00. Motion carried: Johnson, aye; Skidmore, aye.
District Attorney Brian Hermanson left the meeting.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Skidmore and seconded by Johnson approving Blanket Purchase Orders. Motion carried: Johnson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Johnson approving Maintenance & Operations claims. Motion carried: Johnson, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 15, County Clerks & Deputies Association, 150.00, Registration; Reimburse: 36, Merrifield Office Plus, 183.00, Supplies; Serv.Fee: 280, LiveView GPS Inc, 119.85, Blanket for msic; 281, Tebow, Alma, 342.00, Blanket For Juvenile Transport; 282, Fleetcor Technologies, 972.75, Blanket For Fuel; 283, Transunion Risk, 71.00, Blanket for Software Services; 284, Tebow, Daniel L., 1050.00, Juvenile Transports; 285, Muskogee County Detention Cntr, 721.37, Juvenile Detention; 286, Oklahoma Dept Of Public Safety, 350.00, OLETS; Drug Court: 70, Call2 Test, 122.00, Scheduling; 71, Call2 Test, 124.00, Testing; 72, Redwood Toxicology Laboratory, 1148.50, Tests; 73, Omega Laboratories Inc, 33.00, Testing; 74, Gold-N-Treasures, 29.34, Key Fobs; 75, Ball Trophy & Engraving Co., 25.00, Plaques; 76, Ramey Price Cutter, 96.03, Graduation Cookout; 77, OK Court Services Inc, 7000.00, Coordinator Fees; 78, Staples, 79.43, Supplies; County Sales Tax Fund: 1015, Cards Service Center, 219.78, Blanket For Supplies; 1016, Lowes Companies Inc., 39.72, Supplies; 1017, Hubris Communications, 24.95, Email host; 1018, Briggs Hardware, 66.24, Supplies; 1019, Kay Electric Cooperative, 54.81, 4751 Pleasantview
/House; 1020, Locke Auto Parts, 11.39, Parts; 1021, Fuelman Of Oklahoma, 348.80, Blanket For Fuel; 1022, Baumert, Cummings & Hiatt, 705.60, Blanket for services; 1023, McDonald Computer Services LLC, 498.00, Equipment; 1024, Tiger Correctional Services, 2850.00, Electronic cash collector; 1025, Sysco Foods of Oklahoma, 451.48, Chemicals; 1026, Hagar Restaurant Service Inc., 44.80, Supplies; 1027, Locke Supply, 146.88, Bulbs; 1028, Merrifield Office Plus, 245.56, Supplies; 1029, Take Ten Tire, 132.19, Tire; General: 1800, Air Med Care, 72.00, Membership dues; 1801, Air Med Care, 80.00, Membership dues; 1802, Communityworks, 1217.00, Juvenile Detention; 1803, McDonald Computer Services LLC, 279.95, Blanket for maint.; 1804, Newkirk Mini-Storage, 240.00, Rental; 1805, Spok Inc, 177.81, Pager Service; 1806, AT&T, 1741.56, Billing; 1807, Fusion, 262.04, Telephone; 1808, OK Court Services Inc, 2750.00, Community Service Coordinator; 1809, Card Service Center, 114.40, Blanket for out of county; 1810, AT&T U Verse, 60.00, Billing; 1811, J & P Supply, 538.17, Blanket For Supplies; 1812, Ponca City Center LLC, 1416.00, Lease; 1813, Lowes Companies Inc., 5537.82, Materials; 1814, Fleetcor Technologies, 1149.12, Fuel; 1815, AT&T, 55.00, Internet; 1816, Mail Finance, 1125.00, Postage; 1817, OSU-CTP, 125.00, Registration; 1818, O.M.E. Corporation, 428.30, Supplies; 1819, Reese, Tammy J., 168.48, Mileage; 1820, Leaming, Carol L., 41.04, Mileage; 1821, Howard, Cheryl A., 30.24, Mileage; 1822, Kirchoff, Staci Nicole, 91.61, Reimburse For Expenses; 1823, Boyer, Amber L, 110.92, Reimburse For Expenses; 1824, Hudson, Christie M, 140.77, Travel; 1825, County Clerks & Deputies Association, 225.00, Dues; Health: 333, Nova-Tech International Inc., 934.55, Thermometer; 334, City of Blackwell, 366.26, electric bill; 335, Ana Beets, 207.36, Travel; 336, Shred-It USA, 80.92, Shredding; 337, Safe Kids Worldwide, 255.00, Certification; 338, Shred-It USA, 56.99, Shredding; 339, GlaxoSmithKline Pharmaceutical, 1252.20, Supplies; 340, Harley, Wanda, 8.60, Travel; Highway: 1446, Lampton Welding, 438.31, Service; 1447, Action Truck Parts, 10.97, Parts; 1448, Cintas Corporation Loc, 1176.88, Uniforms; 1449, OK Natural Gas, 35.32, Billing; 1450, Evans & Associates, 3042.63, Concrete; 1451, Encounter Wireless Service, 36.00, Internet; 1452, G & B Auto, 245.50, Blanket for repairs; 1453, Brandts, 140.97, Blanket for parts; 1454, Blue Tarp Financial Inc, 631.82, Jack; 1455, Diemer Contruction Co., 4620.00, Labor; 1456, Irwin Trailer LLC, 29350.00, Trailer; 1457, KanOkla Networks, 35.00, Internet; 1458, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1459, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1460, Deere Credit Inc, 1380.36, Lease Purchase Payment; 1461, Rays Used Equipment, 2770.00, Repairs; 1462, Kay Electric Cooperative, 281.00, Billing; 1463, Yellowhouse Machinery Co, 135.04, Mirrors; 1464, Southwest Business Products, 49.96, Supplies; 1465, Truck Center Companies, 616.55, Repairs; 1466, Filter Care Of Missouri, 90.10, Filter Service; 1467, Filter Care Of Missouri, 27.00, Filter Service; 1468, Yellowhouse Machinery Co, 390.30, Parts; 1469, Farmers Grain Company, 8363.81, Fuel; 1470, Southwest Business Products, 111.64, Supplies; 1471, Central Ag Wheel & Tire, 18.00, Parts; 1472, Kelle Oil Company, 1633.50, Fuel; 1473, Cintas Corporation, 86.27, Medical Supplies; 1474, Oklahoma Tax Commission, 57.00, Registration; 1475, Moore, John, 2265.58, Right Of Way; 1476, Dierking, Sally, 2265.58, Right Of Way; 1477, Moore, Chuck, 2265.58, Right Of Way; 1478, Visual Solutions, 8.50, Decals
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
At 10:00 a.m. Bid#2016-14 Crack Fill Seal Machine, Dist#1 was opened as follows: Little Rock Equipment Sales-$58,800.00; JO-CO Equipment-$52,000.00.
Motion was made by Johnson and seconded by Skidmore to Table Bid#2016-14 Crack Fill Seal Machine, Dist#1 for review by the District Attorney. Motion carried: Johnson, aye; Skidmore, aye.
There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:05 a.m. Motion carried: Johnson, aye; Skidmore, aye.
Approved this 21st day of March, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS