The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 7, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on March 4, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Everette Van Hoesen, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Skidmore and seconded by Shanks approving the regular meeting minutes of February 29, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 226 as the current head count, 53 arrested and released over the weekend and 134 for the week, arrested and released from March 1, 2016-106, daily average of 226, minimum amount of inmates-217, maximum amount of inmates-233, high for 24 hour period for March 6, 2016-265, nine (9) inmates sentenced to county time, seven (7) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). Jones noted the posting was not up this morning but as of last Monday DOC was backlogged 862. The report showed 10 weekenders and sanctions, nine (9) paid contracts with BIA and Bridgeway currently are holding four (4) inmates on writs (prison to court).
Writs and transports with Kay County Sheriff Department: Sheriff Van Hoesen said his department has been busy the last couple of weeks transporting.
Motion was made by Shanks and seconded by Johnson approving and authorizing Johnson to sign Agreement by and between the BOCC and the following for remote terminal capabilities in the Assessor’s office: R. W. Land; E. Neal Wittmer. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving reimbursement from State for Kay County Election Board Secretary Salary for February 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Skidmore reported crews continue to dig and screen shale and haul sand to the roads. The graders have been laying sand, shale and grading roads. Crews are hauling and laying shale and rock for FEMA project and trimming and clearing trees from the roads. Crews have been working on Red Walker Bridge; thanked Dist#2 Jason Shanks for help with driving piles. Two trucks are in the shop, replaced compressor on one and replacing head gaskets on the other and installed a new truck tarp system and motor on sand truck. The Environmental crew did not work this past week.
Commissioner Shanks noted crews finished Pleasant View, pulling ditches, hauling sand, putting in pipes on Dry Road and Union will begin blading after rain.
Commissioner Johnson reported his crews are blading and hauling material to roads district wide, ditch cleaning on Prospect east of Longwood, sawing/cutting asphalt on Furguson east of 106th, trimming and chipping trees district wide, replacing and repairing road signs and reflectors. Johnson noted there would be a pre-bid meeting on March 10th (Brake Road). He said he signed off on Hubbard Road Project and he met with OHP to set new speed limits.
Motion was made by Shanks and seconded by Johnson Tabling purchasing Micro Rain Traveling Sprinkler System for the Courthouse. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations for Kay Electric Cooperative: NW4/NW4 S29 T25N R1W ending NE4/NE4 S31 T25N R1W, “S” 44th Str., D#3. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for February 2016: Treasurer. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Deposit Funds: Res#15, 16-117, Public Building Authority-Ponca City Schools-$13,593.00, Ponca City PS LRB 2016 Improvement Fund; Res#15, 16-118, Highway Dist#2-$125,000.00, ETRCB8-36-2(29)16 loan for repair of roads & bridges Voucher 00069353, Invoice 340, Bridge#57A; Res#15, 16-119, Highway Dist#3-$82,202.42, FEMA DR4222 PW450: District#3, Voucher#00065171, Invoice#PA4222 PW450 B450(1087) #3090, Invoice Date: 2/23/2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Chairman Johnson gave the BOCC changes on FMLA recommended by Association of County Commissioners. Johnson asked for BOCC to review before voting to make the changes in Kay County Policy Handbook.
Chairman Johnson gave the BOCC changes in the Drug and Alcohol Testing Policy recommended by Association of County Commissioners. Johnson noted this change would include testing for the safety sensitive positions. He said he would like the BOCC to review before voting to make needed changes in Kay County Policy Handbook.
Motion was made by Shanks and seconded by Skidmore approving to enter into an Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.3, to discuss purchase of site for future location of Dist#3 warehouse (9:19 a.m.) Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving to reenter the regular meeting of the BOCC (9:36 a.m.). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
No action was taken on purchase of site for future location of Dist#3 warehouse.
No action was taken approving or disapproving Resolutions regarding the sale of unused county property, the SW corner of the E2 of SW4 S8 T27N R1W measuring 650 feet W to E and 1005 feet N to S approximately 15 acres (property that was originally bought to relocate the D#3 warehouse).
Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations: Hwy. Dist#1 Maintenance & Operations-$80,000.00 to Lease Purchase. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 PBA: 21, Duggan, Ben & Markesha, 900.00, Maintenance; Reimburse: 34, Staples, 69.99, Blanket For Supplies; 35, Merrifield Office Plus, 595.59, Supplies; Serv.Fee: 276, Petsense, 263.96, Blanket For Supplies; 277, Fleetcor Technologies, 994.85, Fuel; 278, Sirchie, 87.80, fingerprint supplies; 279, Burkes Wrecker Service, 5149.20, Blanket for repairs; Drug Court: 68, OK Court Services Inc, 5000.00, Coordinator Fees; 69, Redwood Toxicology Laboratory, 1505.06, Testing; County Sales Tax Fund: 998, Quality Water Service, 388.60, Blanket for water; 999, Fuelman Of Oklahoma, 295.87, Fuel; 1000, Take Ten Tire, 524.49, Blanket for repairs; 1001, Earthgrains Baking Company, 939.84, Food; 1002, Sysco Foods of Oklahoma, 19037.42, Food; 1003, AT&T, 1255.00, Internet Fee; 1004, City of Newkirk, 9956.67, Utility Bill; 1005, Turn Key Health Clinics, LLC, 21250.00, Medical Services; 1006, Farha Wholesale Co., 981.77, Supplies; 1007, Quality Water Service, 599.05, Water; 1008, Quality Water Service, 171.10, Water; 1009, Paragon Resort, 672.00, Lodging; 1010, Grainger, 527.90, Supplies; 1011, Hagar Restaurant Service Inc., 986.74, Repairs; 1012, McDonald Computer Services LLC, 299.97, Ink Cartridges; 1013, McDonald Computer Services LLC, 219.99, Software; 1014, McDonald Computer Services LLC, 2000.00, Repairs; General: 1776, Rogers Oil Co., 60.45, Blanket For Fuel; 1777, Youth Services Of Osage County Inc, 838.55, Blanket For Juvenile Detentions; 1778, Farha Wholesale Co., 130.27, Blanket For Supplies; 1779, Air Med Care, 7500.00, Premiums; 1780, City of Newkirk, 4135.16, Billing; 1781, Quality Water Service, 42.20, Blanket for water; 1782, Valero Short Stops, 55.17, Blanket For Fuel; 1783, Standley Systems, 25.00, Blanket for maint.; 1784, Briggs Hardware, 320.90, Blanket For Supplies; 1785, Quality Water Service, 22.90, Water; 1786, Take Ten Tire, 2420.34,
Blanket for maint.; 1787, AT&T, 741.96, Blanket For Phone Services; 1788, AT&T Mobility, 884.40, Blanket for internet; 1789, Quality Water Service, 32.80, Water; 1790, Dewitt, Corbin, 258.12, Travel; 1791, Galaxie Business, 72.08, Copier contract; 1792, Grace, Lindsay, 353.06, Travel; 1793, J & P Supply, 403.72, Blanket For Supplies; 1794, Quality Water Service, 26.90, Blanket for water; 1795, Stamper, Morgan, 186.72, Travel; 1796, OSU - OKC, 270.00, Training; 1797, Southwest Business Products, 35.30, Backrest; 1798, Kay County Election Board,735.00, Election expenses; 1799, Gregg Storage Warehouse, 378.00, Delivery charge; Health: 317, Centerpoint Energy Arkla, 163.49, Billing; 318, AT&T, 423.20, Phone bill; 319, Allen, Jeanine, 32.40, Travel; 320, June
Fetters, 32.40, Travel; 321, Freeman, Jessica, 36.72, Travel; 322, Harley, Wanda, 17.82, Travel; 323, Mollet, Michelle, 351.00, Travel;324, Fowler-Goins, Mary, 86.40, Travel; 325, Forman, Tammy, 64.80, Travel; 326, Wehunt, Amy, 89.64, Travel; 327, Cusack, Michele, 21.60, Travel; 328, Walmart Community BRC, 226.54, Supplies; 329, Walmart Community BRC, 17.31, Supplies; 330, Lowes Companies Inc., 226.85, Supplies; 331, Staples Credit Plan, 394.59, Supplies; 332, STC, 34.00, Copier maintenance; Highway: 1415, Quality Water Service, 73.25, Blanket for water; 1416, Alcohol & Drug Testing Inc, 169.80, Testing; 1417, Rural Water District #3, 39.64, Water Bill; 1418, Centerpoint Energy Arkla, 306.10, Gas bill; 1419, ACG Materials, 6268.99, Crusher Run; 1420, Grant County Dist #3, 6298.62, Rock;1421, Total Com Inc., 250.00, Radio; 1422, Hats Auto Supply, 242.57, Blanket for parts; 1423, Unifirst Holdings Inc, 851.16, Blanket for uniform service; 1424, Dub Ross Co. Inc., 2605.50, Pipe; 1425, ACG Materials, 3200.40, Rock; 1426, Pioneer Technology Center, 35.00, Training; 1427, ACG Materials, 3195.21, Rock; 1428, Galaxie Business, 62.00, Copier contract; 1429, Circuit Engineering District #8, 630.00, Signs; 1430, Alcohol & Drug Testing Inc, 124.40, Testing; 1431, ACG Materials, 3136.82, Rock; 1432, RCB Bank, 1814.15, Lease Purchase Payment; 1433, SNB NA, 1704.06, Lease Purchase Payment; 1434, Direct Discount Tire, 85.00, Repairs; 1435, Kelle Oil Company, 149.50, Repairs; 1436, Warren Cat, 1140.50, Parts; 1437, California Contractors, 84.70, Supplies; 1438, Hercules Tire Sales, Inc, 1652.40, Tires; 1439, Warren Power And Machinery, 233.69, Radio; 1440, Southwest Trailers & Equipment, 1201.05, Tarp system; 1441, Southwest Trailers & Equipment, 239.93, Motor; 1442, Deere Credit Inc, 2471.94, Lease payment; 1443, Security National Bank, 4278.59, Lease payment; 1444, Welch State Bank, 1402.23, Lease payment; 1445, Hertz Equipment Rental, 175.00, Rental
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:02 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 14th day of March, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS