The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 29, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 26, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Vance Johnson called the meeting to order. Those present were as follows: Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Don Jones and Harold Hughs, Kay County Detention Center (KCDC); Dennis Bonewell, Emergency Management Director; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Johnson led the Flag Salute.
Motion was made by Shanks and seconded by Skidmore approving the regular meeting minutes of February 22, 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, presented a report noting 246 as the current head count, 62 arrested and released over the weekend and 133 for the week, arrested and released from February 1, 2016-412, daily average of 225, minimum amount of inmates-202, maximum amount of inmates-252, high for 24 hour period for February 1, 2016-265, nine (9) inmates sentenced to county time, three (3) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison). The report showed 13 weekenders and sanctions, seven (7) paid contracts with BIA and Bridgeway currently are holding nine (9) inmates on writs (prison to court). Jones also gave a report on Inmate Population Analysis.
Writs and transports with Kay County Sheriff Department: No discussion was made.
Micro Rain Traveling Sprinkler System for the Courthouse: Commissioner Shanks asked the other two commissioners if they were interested in purchasing this to take care of yard. He mentioned it is the similar to the system that the county borrowed from the school to water the yard. Johnson said he is interested in purchasing to protect investment of sod and wanted Shanks to pursue. Skidmore was fine with purchasing if that’s what the other two commissioners wanted to do.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Skidmore reported crews are hauling shale and sand to roads, working on FEMA Projects and working on Red Walker Bridge hauling rip rap and cleaning the area. He said they have had two trucks in the shop all week.
Commissioner Shanks noted crews were pulling a ditch on Pleasant View Road (south of Bender Rd.), putting in two new pipes, hauling sand and blading.
Commissioner Johnson reported his crews are blading and hauling material to roads district wide, ditch cleaning at Hartford, building headwalls on Rock Cliff and Longwood, trimming and chipping trees district wide, replacing and repairing road signs and reflectors, in final completion on Hubbard Rd. and cutting out bad asphalt spots on Enterprise Road and 106.
Motion was made by Shanks and seconded by Skidmore approving to go out for bid on the 44th Street Rehabilitation Project, D#3. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Six Month Bid#2016-3-Grader Blades (vendor unable to provide product so BOCC will need to accept next lowest bid): Johnson said the vendor, Valk, did not meet his specifications on flat blades so he needed to go to the next lowest bidder, Warren Cat, on the six month bid.
Motion was made by Shanks and seconded by Johnson approving to go to the next lowest bidder, Warren Cat, on the Six Month Bid#2016-3-Grader Blades (the lowest bidder Valk did not meet specifications on the flat blades). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving to purchase a skid steer with attachments through state contract, D#1. Johnson said he received Revolving Equipment Fund approved through ODOT at a cost of $122,065.09 at 3% interest. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye (with reservations).
Motion was made by Shanks and seconded by Johnson approving to go out on bid for a crack seal asphalt machine (previously approved through ODOT revolving equipment fund) at a cost of $60,000.
Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye (with reservations).
Motion was made by Shanks and seconded by Johnson approving quote received from Tru-Line Striping & Seal Coating-$490.00 for striping parking area by the old Newkirk High School location. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#15, 16-116, Highway-$24,000.00-38 Public Service/Pipeline Crossing Line Installations with Frontier Windpower, LLC (BOCC Agenda 2-22-16)-D#2-9,000.00; D#3-$10,500.00. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. None.
Motion was made by Shanks and seconded by Skidmore approving Payroll Verifications for February 2016. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2015/2016 PURCHASE ORDERS:
2015-2016 Lien Fee: 14, ACCO, 95.00, Registration; PBA: 18, Pioneer Fire And Safety, 48.00, Inspections; 19, Ultimate Pest Management LLC, 44.00, Pest Control; 20, Ultimate Pest Management LLC, 155.00, Spraying;
Serv.Fee: 272, OK Board Of Tests For Alcohol, 96.00, Certification; 273, Taser International, 1303.93, Tasers; 274, Fleetcor Technologies, 699.85, Fuel; 275, Harrell Automotive & Recovery, 300.00, Repairs; County Sales Tax Fund: 982, Fuelman Of Oklahoma, 252.54, Fuel; 983, Staples, 882.59, Blanket For Supplies; 984, Trane Us Inc, 2478.00,
Repairs; 985, Wards Air Conditioning, 350.00, Repairs; 986, Bernard Food Industries, 1464.64, Food; 987, AT&T, 815.02, Phone bill; 988, Standley Systems, 260.67, Maintenance; 989, OK Natural Gas, 119.21, Gas bill; 990, Southwest Paper, 661.35, Supplies; 991, Sheraton Hotel, 648.00, Lodging; 992, Brandts, 93.94, Supplies; 993, McDonald Computer Services LLC, 1700.00, Computer; 994, Fuelman Of Oklahoma, 204.85, Blanket For Fuel; 995, McDonald Computer Services LLC, 99.98, Equipment; 996, Tapp Equipment Repair, 409.50, Repairs; 997, Locke Auto Parts, 37.99, Supplies; General: 1765, Ultimate Pest Management LLC, 52.00, Pest Control; 1766, Top Secret Document Destruction Svcs, 21.00, Shredding; 1767, AT&T, 79.45, Blanket For Phone Services; 1768, Southwest Business Products, 210.70, Supplies; 1769, Davis, Frances, 30.24, Mileage; 1770, Cintas Corporation Loc, 183.65, Blanket for linen; 1771, Jackson Boiler & Tank Co., 1053.59, Repairs; 1772, Vyve Broadband, 34.76, Cable;
1773, Ultimate Pest Management LLC, 370.00, Lawn Care; 1774, Burkes Classic Restoration, 1376.75, Vehicle Maintenance; 1775, Cintas Corporation, 220.76, Medical Supplies; Health: 311, Oklahoma State Dept of Health, 29166.67, Payroll; 312, Oklahoma State Dept of Health, 29166.67, Payroll; 313, Ponca City Utility Authority, 1180.06, Electric & Water Usage; 314, OK Natural Gas, 267.90, Gas bill; 315, Elfving, Janell, 46.44, Travel; 316, STC, 130.30,
Copier maintenance; Highway: 1390, Embassy Suites - Norman, 180.00, Lodging For CODA Mtg; 1391, OK Natural Gas, 107.95, Gas bill; 1392, Ponca City Utility Authority, 771.51, electric bill; 1393, Hats Auto Supply, 398.31, Blanket for parts; 1394, City of Blackwell, 586.37, Billing; 1395, AT&T, 196.82, Billing; 1396, AT&T, 141.83, Phone; 1397, OK Natural Gas, 339.39, Gas bill; 1398, Cintas Corporation Loc, 651.13, Blanket for uniform service; 1399, Triple C LLC, 490.00, Sand; 1400, Dish, 17.00, Billing; 1401, CODA, 75.00, Registration; 1402, Dish Network, 38.65, Satellite service; 1403, Owen Auto Supply, 1000.00, Parts; 1404, Certified Laboratories, 387.30, Treatment Kit; 1405, Railroad
Yard, 10787.50, Pipe; 1406, NAPA, 39.28, Supplies; 1407, Filter Care Of Missouri, 36.45, Clean filters; 1408, John Deere Financial, 159.46, Parts; 1409, Blackwell True Value Hardware, 56.83, Supplies; 1410, Lampton Welding, 231.70, Supplies; 1411, Cintas Corporation, 68.40, Medical Supplies; 1412, O Reilly Auto Parts, 18.93, Parts; 1413, Direct Discount Tire, 287.84, Tires; 1414, Circuit Engineering District #8, 3600.00, Surveying
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Johnson and seconded by Shanks to adjourn, 10:00 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 7th day of March, 2016.
VANCE JOHNSON, CHAIRMAN
PAUL SKIDMORE, MEMBER
JASON SHANKS, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS