The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 22, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 19, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Sheriff Everette Van Hoesen; Don Jones, Kay County Detention Center Director (KCDCD); Jonathan Ballard, Pictometry International Corp.; Dave Hazel, Duke Construction Manager for Frontier Windpower, LLC; Scott Cloud, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Shanks approving the regular meeting minutes of February 16, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 238 as the current head count, 48 arrested and released over the weekend and 104 for the week, arrested and released from February 1, 2016-312, daily average of 219, minimum amount of inmates-202, maximum amount of inmates-243, high for 24 hour period for February 1, 2016-249, nine (9) inmates sentenced to county time, eight (8) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones said the DOC was backlogged at 921.  The report showed eight (8) weekenders and sanctions, eight (8) paid contracts with BIA and Bridgeway currently are holding seven (7) inmates on writs (prison to court).  Jones also gave a report on Inmate Population Analysis.

 

Writs and transports with Kay County Sheriff Department:  No discussion was made.

 

Jonathan Ballard with Pictometry International Corp.:  Mr. Ballard said he was here to discuss the existing six year contract made with the county in July of 2012.  He explained what Pictometry was used for in the county and who used it, mentioned having another training session, told how it measured distant/slopes, talked about the resolution of flight and told about the improvements made in technology since 2012.  Mr. Ballard also said another fly-over would be done in the winter of 2018.  Questions were asked from the BOCC.  Assessor Susan Keen told who helped fund this for the county.  Sheriff Van Hoesen said his department used a lot and he explained the different scenarios in which they used this program.  Chairman Johnson asked Assessor Keen to come back with a detailed agenda item regarding the contract.  No action was taken. 

 

Motion was made by Shanks and seconded by Skidmore approving Agreement by and between the BOCC and the following for remote terminal capabilities in the Assessor’s office:  Simplified Ins. & FS; Brining Ins.; Blubaugh Ins.; Marc Gravel Appraisal Service; Indian Environmental Law Group.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Johnson approving Appointment of Deputy, Janell Leaming as First Deputy in the Kay County Assessor office.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

ETR/BIA Funds:  County Clerk Reese said when the field auditors where here they suggested the ETR and BIA monies be placed in a separate fund.  She said now they are in the Highway Fund in sub-accounts by project.  Reese said after speaking with her software provider, KellPro, if this change was made now the history would not follow the accounts, but if changes are made at new fiscal year then there would be no problems.  She said she spoke with Marla Latham, State Auditor and Inspector, and asked if it would be okay to make the changes at that time and Ms. Latham said that would be fine.

 

Motion was made by Johnson and seconded by Skidmore approving to put the ETR/BIA monies in a separate fund at the beginning of fiscal year 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore reported crews are continuing to dig and haul shale to the roads, grading roads, working on FEMA sites, removed a beaver dam at a bridge, hauling rock and rip rap to Bridge #135 so crews can get to the beams to make repairs and continuing to mark roads with new delineators for safety.  Skidmore noted the environmental crew has been on site.  He said they have had one truck in the shop for three weeks and hopefully can pick up this week and had another truck down twice this week.

 

Commissioner Shanks noted crews were pulling the last of the roads for the wind farm, rocking, blading and trimming trees out on Union Str.

 

Commissioner Johnson reported his crews are blading and hauling material to roads district wide, ditch cleaning at Longwood and Rock Cliff, making culvert replacements at “U” Street, building headwalls at Rock Cliff, trimming and chipping trees district wide and replacing and repairing road signs and reflectors.  Johnson met with ODOT regarding the Hubbard Overflow Project and future plans and repairs.  He noted he is finishing details on Brake Road specifications.  Johnson said crews are repairing soft spots on Brake Road and placing asphalt millings for dust control.  The Frazier Housing Addition is paying for gravel and Dist#1 is hauling and spreading according to county maintenance agreement. 

 

Motion was made by Johnson and seconded by Shanks approving an NRCS Agreement/Contract extension for D#1, 2 & 3 for watershed protection.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving to award to Stolhand Heating & Air-$971.45 (low bid) for the Bear Creek Fire Department for heating/cooling unit (REAP Grant).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving utility pole placement between Blackwell and Braman.  Skidmore noted OMPA agreed to replace the poles at 32 feet from the centerline of the road as requested by Skidmore (no paperwork was provided).   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving to go out for bid on two miles of Brake Road, Dist#1.  Johnson noted there is an alternate plan for the county to do the dirt work if needed.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving to go out for bid for Labor and Concrete for Bridge 57A, D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving to go out for bid for materials for Bridge 57A, D#2 (ETR).  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving to go out for bid for Pine Street Surfacing Project for 1.5 miles, D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving to strip parking area by the old Newkirk High School upon permission of City of Newkirk.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

Right-of-Way Agreement by and among the BOCC and Frontier Windpower, LLC:  DA Hermanson noted the document does not have wording that he would like to see regarding above ground obstruction.  Hermanson said BOCC can approve concepts of the agreement and make changes to the contract before signing.  He said to approve with these changes:  6 feet instead of 4 feet/clearing obstruction without notice to the county above ground surface.

 

Motion was made by Skidmore and seconded by Shanks approving Right-of-Way Agreement by and among the BOCC and Frontier Windpower, LLC with recommended changes from DA Hermanson – 6 feet instead of 4 feet and clearing obstruction without notice to the county.    Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installation with Frontier Windpower, LLC:  NW4 S7 T27N R2E ending NE4 S7 T27N R2E, Brake Rd., D#2; NE4 S12 T27N R1E ending NW4 S7 T27N R1E, N. Ranch Dr., D#2; NE4 S12 T27N R1W ending NW4 S7 T27N R1E, 3230 Rd./N. “P” St., D#3; SE4 S1 T27N R1W ending SW4 S6 T27N R1E, N. “P” St., D#3; NE4 S6 T27N R1E ending SE4 S31 T28N R1E, W. Canteen Rd., D#2; NE4 S6 T27N R1E ending NW4 S5 T27N R1E, N. “Q” St., D#3; NE4 S7 T27N R1E ending NW4 S8 T27N R1E, N. “Q” St., D#3; NE4 S8 T27N R1E ending SE4 S5 T27N R1E, W. Brake Rd., D#3; NE4 S8 T27N R1E ending SE4 S5 T27N R1E, W. Brake Rd., D#3; NE4 S8 T27N R1E ending NW4 S9 T27N R1E, N. 3230 Rd./N. “R” St., D#3; NE4 S8 T27N R1E ending NW4 S9 T27N R1E, N. 3230 Rd./N. “R” St., D#3; NE 4 S9 T27N R1E ending NW4 S10 T27N R1E, N. “S” St., D#3; NE4 S9 T27N R1E ending NW4 S10 T27N R1E, N. “S” St., D#3; SE4 S33 T28N R1E ending SW4 S34 T28N R1E, N. “S” St./W. Canteen Rd., D#2; SW4 S34 T28N R1E ending NW4 S3 T27N R1E, W. Canteen Rd., D#2; SE4 S3 T27N R1E ending NE4 S10 T27N R1E, W. Brake Rd., D#3; SE4 S3 T27N R1E ending NE4 S10 T27N R1E, W. Brake Rd./N. “T” St., D#2; NE4 S3 T27N R1E ending NW4 S2 T27N R1E, N. “T” St., D#3; SE4 S3 T27N R1E ending SW4 S2 T27N R1E, N. “T” St., D#3; SE4 S2 T27N R1E ending SW4 S1 T27N R1E, N. “U” St., D#3; NE4 S11 T27N R1E ending NW4 S12 T27N R1E, N. “U” St., D#3; SW4 S1 T27N R1E ending NW4 S12 T27N R1E, E0120/W. Brake Rd., D#3; NE4 S12 T27N R1E ending NW4 S7 T27N R1E, E0120/W. Brake Rd., D#2; NE4 S12 T27N R1E ending NW4 S7 T27N R2E, N. Ranch Dr., D#2; SW4 S6 T27N R2E ending NW4 S7 T27N R2E, E0120/W. Brake Rd., D#2; SE4 S6 T27N R2E ending SW4 S5 T27N R2E, N. “W” St., D#2; NE4 S6 T27N R2E ending NW4 S5 T27N R2E, N. “W” St., D#2; SE4 S31 T28N R2E ending NE4 S6 T27N R2E, E0110/ W. Canteen Rd., D#2; NE4 S6 T27N R2E ending NW4 S5 T27N R2E, N. “W” St., D#2; SW4 S32 T28N R2E ending NW4 S5 T27N R2E, E0110/W. Canteen Rd., D#2; SW4 S32 T28N R2E ending NW4 S5 T27N R2E, E0110/W. Canteen Rd., D#2; SW4 S6 T27N R2E ending NW4 S7 T27N R2E, E0120/W. Brake Rd., D#2; SW4 S3 T27N R1E ending NW4 S10 T27N R1E, E0120/W. Brake Rd., D#3; SE4 S3 T27N R1E ending SW4 S2 T27N R1E, N. “T” St., D#3; SE4 S2 T27N R1E ending SW4 S1 T27N R1E, N. “U” St., D#3; SW4 S1 T27N R1E ending NW4 S12 T27N R1E, E01120/W. Brake Rd., D#3; SW4 S12 T27N R1E ending NW4 S13 T27N R1E, E0130/W. Adobe Rd., D#3; S13 T27N R1E ending S18 T27N R2E, N. Ranch Rd., D#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#15, 16-115, Public Building Authority-Tonkawa Schools-$1,689.61, reimbursement for audit expenses.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on February 26, 2016.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 13, Vyve Broadband, 34.76, Cable; Serv.Fee: 258, Special-Ops Uniforms, 411.94, Uniforms; 259, Davis Moore Auto Group, 8.40, Repairs; 260, Galaxie Business, 57.01, Blanket For Copier Maintenance; 261, Secretary of State, 10.00, Notary Renewal; Drug Court: 67, Omega Laboratories Inc, 165.00, Testing; County Sales Tax Fund: 906, Bernard Food Industries, 290.40, Supplies; 907, Farha Wholesale Co., 997.48, Blanket For Supplies; 908, Tiger Correctional Services, 16700.82, Inmate commissary; 909, Brandts, 399.99, Equipment; 910, McDonald Computer Services LLC, 1399.95, Laptops; 911, Turn Key Health Clinics, LLC, 21250.00, Medical Services; 912, Merrifield Office Plus, 326.25, Paper; 913, CEA Leadership Forum, 768.00, Training; General: 1635, Canadian County Juvenile Center, 374.00, Blanket For Juvenile Detentions; 1636, J & P Supply, 226.07, Blanket For Janitorial; 1637, J & P Supply, 470.12, Blanket For Supplies; 1638, Ponca City News, 1799.15, Blanket for publications; 1639, J & P Supply, 654.19, Blanket For Janitorial; 1640, STC, 129.00, Copier maintenance; 1641, AT&T Mobility, 9.20, Blanket for cell bill; 1642, AT&T, 46.99, Phone; 1643, STC, 129.00, Copier maintenance; 1644, Touchtone Communications, 45.32, Long distance; 1645, STC, 84.00, Copier maintenance; 1646, AT&T, 13.37, Phone; 1647, Clearwater Enterprises, 822.56, Natural Gas Service; 1648, STC, 92.00, Copier maintenance; 1649, OK Natural Gas, 301.20, Billing; 1650, Mobile Radio, 57.00, Radio Service; 1651, Reese, Tammy J., 42.90, Meals; 1652, AT&T, 95.00, Blanket For Phone Services; 1653, Kennedy, Christine L., 144.72, Travel; Health: 300, Safe Kids Worldwide, 300.00, Registration; 301, Language Line Services, 256.12, Language Line Service; 302, Shred-It USA, 70.94, Shredding; 303, AT&T Mobility, 504.64, Cell bill; 304, ANCO Services, 2085.00, Janitorial; 305, STC, 52.80, Copier Maint & Overage; 306, Pearson, 453.36, Supplies; 307, STC, 96.00, Copier maintenance; 308, Bank Of The West, 7960.13, Loan Payment; 309, Shred-It USA, 58.68, Shredding; 310, AT&T, 270.94, Billing; Highway: 1308, NAPA, 491.99, Blanket for parts; 1309, AT&T, 227.34, Billing; 1310, Pioneer Fire And Safety, 154.00, Placards; 1311, Galaxie Business, 62.00, Copier contract; 1312, AT&T, 153.30, Phone bill; 1313, Mike Redding, 499.00, Shale; 1314, Atwoods, 124.90, Supplies; 1315, Dish, 20.57, Satellite service; 1316, Owen Auto Supply, 995.75, Blanket for parts; 1317, Warren Cat, 228.68, Glass; 1318, Office Of Management & Enterprise Service, 120321.80, Reimbursement; 1319, Safety- Kleen Systems Inc, 127.96, Solvent; 1320, Circuit Engineering District #8, 146.00, Signs; 1321, Cintas Corporation, 55.19, Linen Service; 1322, Cross Oil, 7261.90, Diesel; 1323, RCB Bank, 3096.08, Lease Purchase Payment; 1324, Caterpillar Financial Services Corp, 8634.80, Lease Purchase Payment;1325, Welch State Bank, 1648.91, Lease Purchase Payment; 1326, Filter Care Of Missouri, 87.75, Filter Service; 1327, Shanks, Jason R,

103.14, Mileage; 1328, Johnson, Vance Howard, 100.71, Travel; 1329, Action Truck Parts, 711.08

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Skidmore and seconded by Johnson to adjourn, 10:44 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

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Approved this 29th day of February, 2016.

                           _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

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