The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 1, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 29, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Don Jones, Kay County Detention Center; Kay County Sheriff Everette Van Hoesen; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Emergency Management Director; Jerry Johnston, Braman; Jan Heffner and Mike Landis, Bear Creek Rural Fire Department (BCRFD); Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving the regular meeting minutes of January 25, 2016.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Jail Director Report:  Don Jones, KCDCD, presented a report noting 221 as the current head count, 66 arrested and released over the weekend and 115 for the week, arrested and released from February 1, 2016-11, daily average of 221, minimum amount of inmates-221, maximum amount of inmates-221, high for 24 hour period for February 1, 2016-227, four (4) inmates sentenced to county time, nine (9) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  Jones said the DOC was backlogged 793 as of last Monday.  The report showed eight (8) weekenders and sanctions, 11 paid contracts with BIA and Bridgeway currently are holding three (3) inmates on writs (prison to court).   

 

Writs and transports with Kay County Sheriff Department:  No one was in attendance to give a report.

 

Special Election on ballot of whether alcoholic beverages should be permitted to be sold by the individual drink on Sunday and on any national, state or county election, including general, primary or special elections:  Commissioner Shanks questioned the “special election” language and DA Hermanson said that language was used in case there is not a primary election then “special election” would be covered.

 

Motion was made by Shanks and seconded by Skidmore approving Resolution No. 15, 16-111 calling a Special Election to refer to the qualified voters of Kay County, Oklahoma the question of whether alcoholic beverages should be permitted to be sold by the individual drink for on-premises consumption in Kay County, Oklahoma on Sunday and the day of any national, state or county election, including general, primary or special elections, during the hours the polls are open, and providing a proposed ballot for such question.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving a Quit Claim Deed by and between the BOCC and Kevin W. M. McIntyre, Grantor, the following property:  Lot Seven, Block Fourteen, Original Town now City of Newkirk, Kay County, State of Oklahoma.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Quotes received for purchases of gravel, overhead heater, tables & chairs, air conditioning & heating unit, building materials, etc. from a NODA Grant for Bear Creek Rural Fire Department:  Jan Heffner, representing the BCRFD said she received additional quotes.  She read her quotes as follows:  Gravel-the BCRFD would use the county six month bids; BTU Cooling/Heating Wall Heater-Alpine-$830.99, Lockes-$1,472.20, Sears-$941.00; 20 Folding Tables-Lowe’s-$1,499.60, Sears-$1,678.80, Wal-Mart-$1,599.00; 200 Folding Chairs-Lowe’s-$3,996.00, Sears-$5,349.50, Wal-Mart-$4,798.00; Building Materials (white board, OSB, 2x4’s, paint)-Lowe’s-$614.78, Hughes-$635.28, Star Lumber-$623.46; 115K BTU Overhead Heater with LP Kit-Stohland-$1,803.00, Atwoods-does not carry, Brandt’s-does not carry, Lockes-no quote, Wards-no quote, Sooner-no quote. 

 

Motion was made by Johnson and seconded by Shanks awarding the lowest quotes received for purchases of Gravel-using county six month bid; 14,500 BTU Cooling/17,000 Heating Wall Heater-Alpine-$830.99; 20 Folding Tables-Lowe’s-$1,499.60; 200 Folding Chairs-Lowe’s-$3,996.00; Building Materials (white board, OSB, 2x4’s, paint)-Lowe’s-$614.78; 115K BTU Overhead Heater with LP Kit-Stohland-$1,803.00 on a NODA Grant in the amount of $13,064.93 for Bear Creek Rural Fire Department.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore reported crews are hauling sand and shale to the roads to get them back into shape, graders out in full force and digging shale for the roads.  He said crews have started working on a few of the FEMA sites hauling rock to roads since roads have dried up a little.  Skidmore said EnviroClean has had a crew out removing smelter waste and that Hal Cantwell with DEQ was here to check on smelter clean up and met with the crew.

 

Commissioner Shanks noted crews are working on “O” Street, pulling ditches between Canteen & Dry Road, putting black top down on Peckham and Traders Bend Roads and blading.

 

Commissioner Johnson reported his crews are blading and hauling material to roads district wide, ditch cleaning, making culvert replacements, trimming & chipping tress district wide, replacing & repairing road signs & reflectors and making road repairs to Hartford and Pecan Roads.  Johnson stated Hubbard Road is now open for traffic. 

 

Motion was made by Skidmore and seconded by Shanks approving Public Service/Pipeline Crossing Line Installation for Kay Electric Cooperative SE4/SE4 S31 T25N R1W ending SW4/SW4 S33 T25N R1W, Parallel to County Line Rd., Dist#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.  

 

Motion was made by Shanks and seconded by Johnson approving Title Page for Pine Street Road, county road North/South 334 with 1.5 miles of asphalt overlay, Dist#2. Commissioner Shanks said this is a BIA Overlay Project north of town from Newkirk to the cemetery.  He said the cost to do this would be under $600,000.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving REAP Grant 2016 REAP Fund KA16-1 for Kay County Dale Township Fire District, contract amount-$36,232.41.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving REAP Grant 2016 REAP Fund KA16-2 for Kay County Bear Creek Rural Fire Department, contract amount-$13,064.93.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving letter informing current and/or previous owners that the use of road between Judo and State Line Road south on Enterprise ˝ mile heading east shall be granted the right to use and maintain said road; this road is merely an easement for one land owner.  Shanks said this is in Dist#2 and explained the county has never maintained this property and this letter is giving the landowner the right to maintain.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving Bridge Application Form/Emergency and Transportation Revolving Fund Program Bridge NBI#25131 (corrected from Agenda that read NBA#) Str. Loc#36E0110n3310004 Estimated Project Cost-$125,000.00 and Contract Agreement Emergency and Transportation Revolving ETR Fund.  Shanks said this is a BIA Project for Bridge 57A.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#15, 16-109, Highway Dist#3-$30,000.00, chipper proceeds.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations:  KCDC County Sales Tax Maintenance & Operation (M&O)-$5,000.00 to Travel

General Government M&O-$19,013.03 to County Audit Expense.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  Commissioner Shanks asked Clerk Reese if he could speak under “new business” and Reese said if it is a matter that is unforeseen and has not been discussed previously.  Shanks went on to say that Tuesday, Wednesday and Thursday all offices need to make sure and lock their office doors because the courthouse floors were going to be stripped and waxed.  Treasurer Kennedy asked if the small area in her office could also be done.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 PBA: 16, Duggan, Ben & Markesha, 900.00, Maintenance; Serv.Fee: 243, Leach Paper Co., 95.77, Supplies; 244, McDonald Computer Services LLC, 939.95, Computer; 245, Oklahoma Sheriffs Association, 600.00, Membership dues; County Sales Tax Fund: 869, Quality Water Service, 410.75, Blanket for water; 870, Combined Systems Inc, 1390.00, Training; 871, AT&T, 818.69, Blanket For Phone Services; 872, AT&T, 1255.00, Blanket for internet; 873, Fuelman Of Oklahoma, 261.52, Blanket For Fuel; 874, Standley Systems, 200.14, Blanket for maint.; 875, OK Natural Gas, 156.36, Blanket for gas bill; 876, M & M Mico Systems Inc, 2500.00, Software Support; 877, ICS Jail Supplies Inc, 1055.50, Supplies; 878, Cross Oil, 720.00, Fuel; 879, OK Sheriff/Peace Officer Assn, 320.00, Membership dues; General: 1558, Eastern Okla Youth Services, 1581.00, Juvenile Detention; 1559, AT&T, 80.69, Blanket For Phone Services; 1560, AT&T, 723.87, Blanket For Phone Services; 1561, Hampton Inn & Suites - Tulsa Central, 267.00, Lodging; 1562, Southwest Business Products, 238.19, Supplies; 1563, Kirchoff, Staci Nicole, 63.81, Reimburse For Expenses; 1564, AT&T, 1647.19, Billing; 1565, Fleetcor Technologies, 1109.47, Blanket For Fuel;  Health: 271, Ponca City Utility Authority, 1165.63, Utility Bill; Highway: 1216, Ponca City Utility Authority, 463.67, Billing; 1217, Circuit Engineering District #8, 750.06, ; 1218, Cintas Corporation Loc, 1159.74, Blanket for uniform service; 1219, Centerpoint Energy Arkla, 308.14, Billing; 1220, AT&T, 141.99, Billing; 1221, OK Natural Gas, 437.13, Gas bill; 1222, ACG Materials, 6386.94, Rock; 1223, Rick's Service Center & Discount Tire, 137.50, Blanket for repairs; 1224, Dish, 17.00, Satellite service; 1225, J & P Supply, 41.10, Towels; 1226, Dish, 36.99, Billing; 1227, Owen Auto Supply, 987.82, Blanket for parts; 1228, Diemer Contruction Co., 2640.00, Dirt work; 1229, Centerline Supply Ltd, 1325.00, ; 1230, Porterfield Surveying Inc, 1439.00, Surveying; 1231, Skidmore, Paul, 3.00, Tolls; 1232, Turner Radiator & Air Cond., 1000.00, Repairs; 1233, Hats Auto Supply, 248.00, Parts; 1234, Railroad Yard, 4804.85, Iron; 1235, Shanks, Jason R, 103.68, Travel; 1236, Filter Care Of Missouri, 167.60, Filter Service; 1237, RCB Bank, 1814.15, Lease Purchase Payment; 1238, SNB NA, 1704.06, Lease Purchase Payment; PBA - Tonkawa Public Schools: 1, Kimberlye R. Mayer, 1689.61, Auditing; PBA - Pioneer Technology Center: 1, Kimberlye R. Mayer, 1935.39, Auditing

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 9:55 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

*************************************

Approved this 8th day of February, 2016.

                           _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

ATTEST:

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)                                 *************************************