The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, January 19, 2016, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on January 15, 2016, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Vance Johnson called the meeting to order.  Those present were as follows:  Jason Shanks, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Cheryl Howard, Kay County Election Board Secretary; Don Jones and Harold Hughs, Kay County Detention Center; Dennis Bonewell, Emergency Management Services; Kristi Woolley, Oklahoma Juvenile Affairs; Kevin Lane, Railroad Yard; Claude Williams, Taxpayers for Transparency; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet). 

 

Chairman Johnson led the Flag Salute.

 

Motion was made by Skidmore and seconded by Shanks approving regular meeting minutes of January 11, 2016.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Oklahoma Juvenile Claim for October 2015 in the amount of $1,292.53.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Settlement with Kevin McIntyre in regard to a possible County Claim to Lot 7, Block 14, Original Town of Newkirk derived from a June 28, 1993, county deed to the City of Newkirk.  County to receive $300 in return for a quit claim deed to current owner:  Attorney Tom Rigdon said he is representing Mr. McIntrye and that Mr. McIntrye wants to purchase this lot.  Rigdon explained that Kay County gave this property to the City of Newkirk and was to be used by the city “as long as property is put to a public use.”  The city sold the property in 1996 for $300.

 

Motion was made by Skidmore and seconded by Shanks approving Mr. McIntyre to purchase the lot and the county will receive $300 in return for a quit claim deed to current owner.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Jail Director Report:  Don Jones, KCDCD, was not in attendance but presented a report noting 206 as the current head count, 70 arrested and released over the weekend and 130 for the week, arrested and released from January 1, 2016-230, daily average of 201, minimum amount of inmates-179, maximum amount of inmates-227, high for 24 hour period for January 10, 2016-235, nine (9) inmates sentenced to county time, five (5) inmates sentenced to Department of Corrections (DOC)/(waiting to go to prison).  The report showed seven (7) weekenders and sanctions, 10 paid contracts with BIA and Bridgeway currently are holding three (3) inmates on writs (prison to court).   Jones also presented a 2014-2015 Year Reports comparing the ADP highs/lows and the intake/release.

 

Writs and transports with Kay County Sheriff Department:  No one was present to give a report. 

 

Motion was made by Shanks and seconded by Skidmore approving Agreement by and between the BOCC on the following for remote terminal capabilities in the Assessor’s office (reviewed and approved by Brian Hermanson, DA):  Crumrine Inc. Auctioneers; Appraisal Services by Jim Storm; Ponca City Development Authority; City of Blackwell; Nga Wells, State Farm Insurance; Vinson & Elkins, LLP; John B. Hayes Real Estate & Auction, Inc.; Apex Clean Energy.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Skidmore approving Application for Financial Assistance/County Burial and Affidavit of Financial Inability to Pay.  Johnson said he spoke with Trout Funeral home regarding their request for assistance and was told the deceased had no assets.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  Commissioner Skidmore reported Environ Clean crew was working on sites and will haul off materials collected this week.  He noted the roads are finally dry enough to start grading and crews have been out working on the roads, crews are hauling shale and sand and continue to work on FEMA projects.  Skidmore said they are about a quarter ways through on hauling material to FEMA sites and have finished installing new culverts on FEMA site 3 at Ferguson and “O” Street.  He mentioned crews are cutting trees away from the roadways and have had three radiators being worked on.  Crews are pushing sand at the Tonkawa pit, hauling I-beams on the state project at I-35 and noted I-35 and Hubbard Road Bridge is closed and crews are working on roads around that area for detour.  Skidmore said one of his crew members is working on getting his CDL.

 

Commissioner Shanks noted crews have finished pulling ditches for Amshore Wind Farm.  He mentioned his crews are blading, have the boom mower out northeast of Newkirk and hauling rock on FEMA projects.

 

Commissioner Johnson reported the road over the dam at Kaw Lake is closed and noted electronic signs are being put in place.  He said crews are hauling material and blading district wide.  Johnson indicated crews were close to getting all roads covered and noted it takes lots of gravel and many man hours.  He said crews were trimming trees on right-of-ways.  Johnson said one of his employees lost his life due to cancer and asked that all would remember his family with prayers. 

 

Motion was made by Shanks and seconded by Johnson approving Title Page for Bridge 57A, Bridge Structure No. 36E0110N3310004 over Bois D’Arc, NBI#25131, for BIA Construction, Dist#2. Commissioner Shanks noted this is Leven Bridge on Canteen Rd.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Plans for Brake Rd. Improvement, Dist#1.  Commissioner Johnson said this will be two miles of cement road starting at I-77 and Brake Rd. going east.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving authorizations for Requisitioning Officer (RO), Receiving Agent (RA) & Inventory Clerk (IC) on the following accounts:  Kay County OSU Extension Center-G0900 – RO-Lindsay Grace, RA-Carole Stephens & Maribeth Ratliff, IC-Carole Stephens; County Sales Tax-ST0800 – RO-Bruce Robinson, Jason Shanks, Harold Hughs, Don Jones, RA-Bambi Nichols, Bob Ennis, David Ash, IC- Bambi Nichols, Bob Ennis, David Ash.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for December 2015:  Assessor; County Clerk; Court Clerk; Election Board; Health Department.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks Tabling Resolution No. 15-16-105, IRS Regulations State Auditor’s Office recommends changes in certain compensation procedures as required by the Fair Labor Standards Act for further review by District Attorney Brian Hermanson.  Kay County Election Board Secretary Cheryl Howard said this is a new IRS requirement regarding contract labor and how it is to be paid.  She said in the past some of her part-time employees were paid out of her special depository account and now they will need to be paid out of her part-time budgeted account with withholdings coming out of their checks.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions for Disposing of Equipment:  Res#15, 16-106, Court Clerk, Fax Machine Canon P700, junked.   Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Deposit Funds:  Res#15, 16-104, Highway-Dist#2-$120,321.80, BIA FY2015-16, BIA Bridge 18.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations:  County Sales Tax Maintenance & Operations-$13,000.00 to Part-Time.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. 

 

Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on January 22, 2016.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders.  Motion carried:   Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Maintenance & Operations claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2015/2016 PURCHASE ORDERS:

2015-2016 Lien Fee: 11, Vyve Broadband, 34.76, Cable; Reimburse: 28, Southwest Business Products, 1387.00, Ink; 29, Southwest Business Products, 320.09, Supplies; 30, Merrifield Office Plus, 72.05, Supplies; 31, McDonald Computer Services LLC, 39.99, Repairs; Serv.Fee: 226, Quality Water Service, 86.20, Water; 227, Winburn, Chuck, 69.00, Contract Labor; 228, Locke Auto Parts, 157.44, Parts; 229, OK Dept. of Public Safety, 350.00, Blanket for OLETS Service; 230, Hero 247, 601.00, Uniforms; 231, McDonald Computer Services LLC, 1200.00, Antivirus; 232, Fleetcor Technologies, 1320.57, Blanket For Fuel; County Sales Tax Fund: 837, SYSCO, 1222.97, Food; 838, Take Ten Tire, 149.14, Blanket for parts; 839, Finley & Cook, 8000.00, Auditing; 840, Verizon Wireless, 233.37, Blanket For Phone Services; 841, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 842, OK Natural Gas, 1020.38, Blanket for gas; 843, Lowes Companies Inc., 241.74, Blanket For Supplies; 844, Hubris Communications, 24.95, Blanket for email; 845, COPS Products LLC, 493.88, Supplies; 846, Pioneer Technology Center, 800.00, Training; 847, Younger-Holmes Electrical Contractors, 609.96, Repairs; 848, Jack Bowker Ford, 646.04, Repairs; 849, Merrifield Office Plus, 191.94, Supplies; 850, Fuelman Of Oklahoma, 219.26, Blanket For Fuel; 851, Fuelman Of

Oklahoma, 468.77, Blanket For Fuel; 852, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 853, Quality Water Service, 416.45, Blanket for water; 854, Kay Electric Cooperative, 46.69, Blanket for electric bill; 855, Quality Water Service, 752.40, Repairs; 856, Doc's Food Store Inc, Apple Market, 13.90, Supplies; 857, Kay County JFA #124183, 283204.01, Tax Collections; 858, Locke Supply, 445.13, Supplies;      General: 1506, ACCO-SIG, 59550.00, Premium; 1507, Lowes Companies Inc., 484.68, Blanket For Supplies; 1508, Rogers Oil Co., 15.08, Blanket For Fuel; 1509, Quality Water Service, 82.95, Blanket for water; 1510, AT&T, 1610.18, Billing; 1511, Southwest Business Products, 549.41, Supplies; 1512, Quality Water Service, 35.00, Water; 1513, AT&T, 60.00, Internet; 1514, Craig Co. Detention Center, 1276.50, Juvenile Detention; 1515, Youth Services Of Osage County Inc, 811.15, Juvenile Detention; 1516, Okla. Juvenile Justice SVCS, 721.06, Juvenile Detention; 1517, Fusion, 265.95, Telephone; 1518, AT&T, 37.57, Phone; 1519, Touchtone Communications, 32.79, Long distance; 1520, AT&T, 12.73, Phone; 1521, Quality Water Service, 31.05, Water; 1522, National Law Enforcement Supply, 75.22, ;1523, AT&T, 64.00, Internet; 1524, Mobile Radio Service Inc, 57.00, Repairs; 1525, Midwest Printing, 234.75, Forms; 1526, AT&T, 288.18, Phone; 1527, AT&T, 514.44, Phone; 1528, Leach Paper Co., 313.21, Supplies; 1529, Southwest Business Products, 177.50, Stamp; 1530, Southwest Business Products, 409.38, Supplies; 1531, Younger-Holmes Electrical Contractors, 168.40, Repairs; 1532, Safelite Auto Glass, 74.94, Repairs; 1533, Burkes Classic Restoration, 519.50, Blanket for maint.; 1534, Kay County Election Board, 156.00, Election expenses; 1535, Visual Solutions, 50.00, Hole Punch; 1536, Southwest Business Products, 416.33, Supplies;           Health: 253, Parker Pest Control, 178.00, Pest Control; 254, City of Blackwell, 425.44, Billing; 255, Forman, Tammy, 49.95, Travel; 256, Wehunt, Amy, 98.90, Travel; 257, AT&T Mobility, 389.00, Service; 258, Language Line Services, 100.65, Language Line Service; 259, Walker Companies, 80.00, Notary Renewal; 260, STC, 52.80, Copier maintenance; 261, ANCO Services, 2085.00, Janitorial Services; 262, AT&T, 269.18, Phone Service; 263, Stolhand Heating & Air, 171.38, Repairs; 264, OKACAA, 275.00, ; 265, Forman, Tammy, 49.45, Travel; Highway: 1169, AT&T, 234.08, Long distance; 1170, Rural Water District #3, 38.28, Water Bill; 1171, Southwest Truck Parts, 217.15, Parts; 1172, APAC-Central Inc, 3549.69, Ag Base; 1173, Rick's Service Center & Discount Tire, 243.90, Blanket for repairs; 1174, AT&T, 196.53, Billing; 1175, Deere Credit Inc, 7461.15, Lease Purchase Payment; 1176, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1177, Dish, 20.57, Billing; 1178, Kay Electric Cooperative, 308.00, Billing; 1179, Railroad Yard, 2516.50, Steel plate; 1180, Circuit Engineering District #8, 252.50, Signs; 1181, Northern Tool & Equipment, 109.78, Grinder; 1182, Alcohol & Drug Testing Inc, 144.80, Testing; 1183, Ultimate Pest Management LLC, 58.00, Pest Control; 1184, Sober Brothers, 988.31, Sand; 1185, Kelle Oil Company, 645.00, Fluid; 1186, Pemberton Chevrolet, 60.00, Service; 1187, G & B Auto, 726.00, Tires; 1188, Farmers Grain Company, 8071.08, Diesel; 1189, Starr Lumber Co., 9.38, Supplies; 1190, Farha Wholesale Co., 21.01, Supplies; 1191, Caterpillar Financial Services Corp, 8634.80, Lease payment; 1192, RCB Bank, 3096.08, Lease payment; 1193, Welch State Bank, 1648.91, Lease payment; 1194, Sears, 15.47, Supplies; 1195, Brandts, 109.08, Supplies; 1196, Lowes Companies Inc., 75.52, Office Supplies

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Johnson and seconded by Skidmore to adjourn, 10:15 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 25th day of January, 2016.

 

 

 

 

                            _____________________________

                 VANCE JOHNSON, CHAIRMAN

                                        

                                                              _____________________________

                 PAUL SKIDMORE, MEMBER

              

                _____________________________

     JASON SHANKS, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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